• Professional Secretary II, 10.5 months/school year

    Davenport Community Schools (Davenport, IA)


    Professional Secretary II, 10.5 months/school year JobID: 11889

     

    + Position Type:

     

    Secretarial/Clerical/ Professional Secretary II 10.5 Month

     

    + Date Posted:

     

    5/27/2025

     

    + Location:

     

    McKinley Elementary

     

    + Closing Date:

     

    Open Until Filled

     

    McKinley Elementary School or DepartmentProfessional Secretary II – 10.5 months Assignment Open5/27/25 Date

     

    7:00 am * Start Time3:30 pm * End Time8.0 Number of Hours/DayClerical ClassificationK-5 Grade Level

    7/28/2025 New Assignment Date

    *hours may change as these are set up the buildingCurrent secretariesuse theinternal biddingprocess to apply.All other current district employees (not a secretary), orexternal applicantsapply online by completing theexternal application. Entry Wage 2025-26, $19.14/hr: Current secretaries with seniority please refer to the Wage Sections of the secretary contract. INTERNAL BIDDERS: OPEN THRU 6/3/25 @ 4:00 PMEXTERNAL APPLICANTS (will hire externally if no internal bidder): OPEN until position is filled

     

    Duties & Responsibilities: (Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships)

     

    + Maintain a calm, welcoming, professional office environment

    + Maintain confidentiality in all situations working with students, staff and parents.

    + Maintain Infinite Campus system for the purpose of student management - Register students, update records, assist with monitoring student attendance, and collect and enter service fees.

    + Utilize PC computer to create documents for building, parent letters and staff (word processing, Excel programs and Google Suite).

    + Maintain Cumulative Folders on Infinite Campus and use of DocuShare scanning process.

    + Request school records for in-coming students and process out records for students leaving.

    + Bookkeeping/Accounting: Use of In-Touch and Business Plus systems

    + Use of AESOP for guest teachers, including securing guest teachers.

    + Document student office referral calls.

    + Maintain all building personnel attendance records.

    + Responsible for staff payroll information and processing including Time Clock.

    + Order all building supplies, curriculum materials, and catalog orders.

    + Submit and process building C forms, invoices, and direct payments for the building.

    + Answer phone and accurately record and give messages.

    + Submit work orders for repairs for any office machines and equipment.

    + Direct office para-educator staff.

    + Create and distribute monthly school newsletter sent home to families.

    + Assist the nurse as needed including dispensing medications.

    + Other duties as assigned by principal.

    + Successful candidate must possess strong inter-personal skills with a proven record of building rapport with culturally diverse students and families to ensure each child reaches his/her full potential.

    + Good attendance and punctuality are a must to ensure that the duties and responsibilities of the job are performed successfully.

    + Must be willing to support and implement Davenport’s multi-tiered system of supports (MTSS) for behavior, academics and SEBH.

     

    Physical Requirements of Position: • Ability to routinely lift/carry office supplies and printed materials weighing up to 25 lbs - occasionally lifting 50 pounds• Ability to withstand weather for outside activities. Ability to bend squat and kneel• Ability to hear and understand speech at normal levels in person and/or on the telephone.• Ability to communicate so others will be able to clearly understand a normal conversation in person and/or on the telephone.• Ability to operate computer, calculator, copy machine, telephone, and other office equipment with dexterity and in a safe and efficient manner.

     

    Special Qualification Desired: (Personal Qualities, Education, Skills Needed, Experience, Etc.)

     

    + Must have High School diploma or GED equivalency.

    + Ability to work well under pressure, establish priorities, and meet deadlines while maintaining a calm demeanor during stressful situations!

    + Attentive to detail and accuracy; good organizational and communication skills.

    + Ability to take initiative in identifying tasks to be accomplished.

    + Experience with diverse populations.

    + Skilled in use of IC, DocuShare, In-Touch, Business Plus, AESOP, Time Clock, Raptor, and Microsoft Office including Word and Excel

    + Have training or become trained in dispensing medication.

     

    The Davenport Community School District is an EEO/AA employer