• Office Administrator

    Aston Carter (Farmington, CT)


    Office Administrator

    Job Description

    The Office Administrator role is essential in ensuring smooth office operations and handling administrative tasks related to mail processing, supply management, and document preparation. The ideal candidate is highly organized, dependable, and capable of working independently with minimal supervision. You must be comfortable handling sensitive information, including Protected Health Information (PHI). This is a full-time, in-office position.

    Responsibilities

    + Open, scan, and distribute incoming mail in a timely manner.

    + Organize and file digital and physical copies as needed.

    + Print, assemble, and mail packets to insurance companies and other recipients.

    + Ensure accuracy and completeness of all outgoing documents.

    + Respond to and maintain accurate and effective communication with other team members.

    + Track and confirm deliveries as needed.

    + Monitor office supply levels and place orders as necessary.

    + Maintain an organized inventory system to ensure supplies are readily available.

    + Provide general administrative support to office staff and leadership team.

    + Answer main phone line and route calls as appropriate.

    + Greet and assist office visitors as needed.

    + Coordinate team lunches and activities as needed.

    + Maintain office equipment and service contracts.

    + Support accounts payable processes.

    + Act as the primary point of contact for vendors, including landlord and service technicians.

    + Serve as the point of contact for IT-related items in conjunction with IT vendor.

    + Lead all office safety procedures.

    + Maintain email distribution lists as needed.

    + Assist with setting up new hires in the expense reimbursement system and provide basic assistance to end-users as needed.

    + Assist with HR tasks and employee record-keeping as needed.

    Essential Skills

    + Administrative support

    + Office management

    + Data entry

    + Mail processing

    + Ability to work independently

    + Office administration experience

    + General computer skills

    + Customer service

    + Proficiency in Microsoft Office and Outlook

    Additional Skills & Qualifications

    + Apple/Mac experience (nice to have)

    Pay and Benefits

    The pay range for this position is $26.45 - $28.85/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Farmington,CT.

     

    Application Deadline

     

    This position is anticipated to close on May 30, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.