• Receptionist / Office Manager

    System One (Jersey City, NJ)


    Position/Title: Receptionist / Office Manager

    Reports to: Chief Executive Officer

    Annual Salary Compensation: $65,000.00

     

    Employment Type: Direct Hire

     

    Schedule: Full-time, 9:00 AM - 5:00 PM

     

    Benefits: Full benefits including medical, dental, vision, 401k, paid holidays, and strong PTO.

    Job Summary:

    We are seeking a detail-oriented Receptionist/Office Manager with at least 3 - 5 years of experience. The Receptionist/Office Manager will provide front-desk reception and office/administrative support throughout the office.

     

    + Previous experience working as a receptionist and office manager.

    + Greet and welcome visitors, employees, vendors with a professional demeanor.

    + Answer incoming calls, take, and relay messages accurately.

    + Maintain an organized reception area to ensure a welcoming environment.

    + Ordering office Supplies.

    + Handle inquiries, or direct individuals to the appropriate personnel.

    + Schedule and manage appointments and meetings for CEO and President.

    + Perform general clerical tasks such as data entry, filing, etc.

    + Prepare and format documents, letters, and reports as needed.

    + Assist with creating, formatting and/or proofreading marketing materials.

    + Coordinate travel arrangements.

    + Draft and distribute internal memos, announcements, or newsletters.

    + Troubleshoot office equipment issues or coordinate repairs with vendors.

    + Provide support to various departments on an as needed basis.

    + Retrieving, sorting, and handing out the mail to staff.

    Requirements:

    + Minimum of 3 - 5 years of experience as a receptionist / office manager.

    + Associates and/or bachelor’s degree in either Business Administration, Marketing, or Life Sciences.

    + Proficient in Microsoft Office (Word, Excel & Outlook).

    + Strong Organizational, multitasking, and time management skills.

    + Excellent verbal and written communication skills.

    + Ability to handle confidential information.

    #M1

    Ref: #558-Scientific

     

    System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

     

    System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.