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Clin Svc Representative I

Work type: Staff Full-Time

Categories: Veteran's Preference Eligible, Dentistry, Health Care Administration/Support

Department: 34100400 - DN-NAPLES

Classification Title:

Clin Svc Representative I

Classification Minimum Requirements:

High School Diploma or equivalent.

Job Description:

Point of service operations, front desk. Greets patients and confirms appointments. Verifies responsible party identification to make sure child presents with appropriate parent/ guardian. Identifies and collects deductibles, co-payments, or deposits on services. Provides registration forms, release forms, and other forms to patients for signature. Explains and satisfies any necessary patient signature requirements. Ensures proper insurance, discount, patient type codes, etc. are recorded (as appropriate). Inputs patient demographic, insurance, and registration information into Axium, the patient accounting system. On all patient visits, verifies accuracy of demographic information and updates the patient transaction records.

Confirms appointments 24 hours in advance; coordinates appointment book with residents, faculty, and patients; coordinates laboratory cases, patient appointments, and recalls. Initiates calls to schedule recall and re-care appointments.

Customer service. Answers incoming calls from patients, dentists, and other dental care providers (internal and external), etc. Responds to patients’, and dentists’ questions directly within scope of position. Routes calls to residents or faculty when appropriate.

Arranged care. Schedules patient appointments and obtains prior dental records and studies (if appropriate). Arranges for special needs when applicable. Obtains initial patient insurance and demographic information. Sets up new patients in electronic health record. Tracks patient appointments for appliances that arrive back from laboratory. Utilizes thorough knowledge of clinic policies and procedures. Follows policy for accepting patients into clinic, provides excellent customer service, and informs perspective patients of procedures and eligibility requirements to become a clinic patient.

Fills in for other front office positions as needed. Distribution of mail.

Enrollment and authorization. Gathers and/or verifies patient information including demographics, insurance coverage, and financial status. Reviews electronic health record for accuracy prior to billing and works with providers on corrections if needed. Obtains authorization for clinical care and procedures. Contacts private insurance companies for verification of benefits. Enters all scheduling information into electronic health record. Responsible for reviewing and taking care of faxes as well as scanning documents into the electronic record.

Researches and works in conjunction with the College of Dentistry (CoD) Business Office to resolve any insurance or patient transaction or financial account errors.

Completes daily, weekly, etc. reporting requirements

Expected Salary:

$16.50 per hour

Benefits:

The University of Florida offers low-cost State Health plans, a number of Dental plans to fit you and your family’s needs, and Vision. Domestic partner coverage through GatorCare is also available. Optional plans such as life, disability, legal and accident insurance are also available.

Build your retirement roadmap with competitive pension plans, investment accounts and a host of voluntary add-ons, such as 457 deferred compensation and 403(b) plans.

UF provides a variety of leave programs including vacation, sick leave, 10 paid holidays, personal leave days, and family medical leave. TEAMS employees accrue approximately 22 vacation days annually, 13 sick days annually, and 4 personal leave days, typically used during the holiday closing period (accruals based on full-time employment). UF also provides you the flexibility to deal with life’s challenges by offering paid family leave, eight full weeks of leave over a 24-month period.

UF Employees are also eligible for the GatorPerks discount program, which provides big savings at various businesses and retailers!

Explore UF’s plethora of benefit options here:TEAMS (https://hr.ufl.edu/benefits/eligibility/staff-teams/) Benefits

Required Qualifications:

Bilingual ( English and Spanish )

Preferred:

+ Two years of appropriate dental office experience

+ Knowledge of all phases of dental treatment

+ Knowledge of clinic efficiency

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume. This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See the Qualified Positions link on our applicant FAQs page for a list of eligible positions.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:Yes

Advertised: 27 May 2025 Eastern Daylight Time

Applications close: 08 Jun 2025 Eastern Daylight Time