• Administrative Associate

    UPMC (Washington, PA)


    Purpose:

    _Joining UPMC Washington's Radiology department offers a unique opportunity to be at the heart of cutting-edge medical technology, supporting a team dedicated to improving patient care. You'll play a crucial role through scheduling appointments to managing vital records, all while fostering a collaborative and dynamic work environment. If you're passionate about healthcare, this position is perfect for you!_

    Responsibilities:

    + Under direct supervision, provides general administrative support to a department or group of professionals.

    + Orders office supplies and maintains office equipment.

    + Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).

    + Manages routine correspondence by sorting, prioritizing, and drafting communications per established procedures, including sending emails and reminders on behalf of department leadership.

    + Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.

    + Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.

    + Answers, screens, and routes incoming calls and messages. Responds to routine questions.

    + Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).

    + Greets, screens, and directs visitors to appropriate staff member.

    + Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software

     

    Shifts: Monday-Saturday. Will need to work 1 Saturday out of 5 or 6 weekends. 6:30a-2:30p, 7a-3p, 7:30a-3:30p, 8a-4p, 9a-5p, 10a-6p. The shifts and days required may differ based on hospital need (very rarely).

     

    + High School diploma or equivalent

    + Up to one year administrative experience preferred

    + Ability to use applicable MS Suite products is preferred

    Licensure, Certifications, and Clearances:

    + Act 31 Child Abuse Reporting

    + Act 33

    + Act 34

    + Act 73 FBI Clearance

     

    UPMC is an Equal Opportunity Employer/Disability/Veteran