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Description of Duties:

The Office Assistant 2 Calculations will be a member of the HR team and help prepare and process payroll transactions and review related documents, answer basic payroll and HR questions, and provide payroll customer service to agency employees, for which substantive knowledge of the policies, rules, and regulations issued by the Office of the State Comptroller, the Department of Civil Service, and the Division of the Budget is required. The Office Assistant 2 Calculations performs payroll transaction and document processing, standard payroll calculations, and prepares standard payroll reports. The incumbent also assists Payroll Examiner 2 with resolving payroll certification issues and processing errors. Other reasonable duties as assigned.

+ Processes payroll documents and transactions. Performs routine processing activities, including collecting various payroll documents and other forms related to payroll transactions for completeness and accuracy. Enters data and information into and retrieves data and information from human resources and payroll computer systems Verifies data previously entered to detect errors. This activity may include reviewing human resources transactions/information submitted to the payroll office by ensuring that position and employee information is complete and is consistently data entered in relevant computer systems

+ Computes and verifies salaries, salary changes, deductions, and other wage information for agency employees. Calculates and processes overtime, holiday pay, inconvenience pay, recall pay, pre-shift briefing, lost time, extra-time, and other additional compensation payments. Conducts audits to ensure employees are being paid in accordance with Department of Civil Service Rules, negotiated agreements, and Office of the State Comptroller Rules and Regulations. May calculate adjusted earnings and taxes for employees to correct W-2 Wage Statements. Submits requests to issue corrected W-2 Wage Statements to the Office of the State Comptroller. May calculate the number of pay periods of sick leave with half pay entitlement for employees by applying knowledge of Civil Service Law, Office of the State Comptroller rules and regulations, and negotiated agreements. May review eligibility and adjust vacation, sick, and personal leave credits for part-time annual salaried employees using various reports to calculate the additional hours worked beyond their payroll percentage and the amount of leave credits to be adjusted under the guidelines set forth by the Department of Civil Service. May review submitted time sheets to determine they are completed in accordance with Department of Civil Service Time and Attendance Rules and contractually negotiated agreements.

+ Answers questions from and provides information to employees and managers regarding general payroll topics and individual status issues and inquiries. Refers more complicated inquiries and/or unresolved errors as necessary. Writes responses to authorized inquiries from banks, insurance companies, and government agencies regarding standard employee wage and benefit information by using multiple computerized systems to gather data. May coordinate and deliver informational sessions and new employee orientations on general payroll, human resources, and benefit topics. May be responsible for the administration and communication of time and attendance and/or payroll related programs.

Job Requirements:

Minimum Requirements:

Eligible for transfer/reassignment or reachable on the appropriate Civil Service list.

NY HELPS- One year experience where most work time is spent performing mathematical operations, and/or clerical activities related to mathematical operations.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Additional Information:

Closing date for receipt of applications: until position is filled.

SUNY Polytechnic Institute offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance.

As an Equal Opportunity / Affirmative Action employer, SUNY Polytechnic Institute will not discriminate in its employment practices due to an applicant's race, creed, religion, color, citizenship, national origin, sex, age, sexual orientation, predisposing genetic characteristics, gender identification or expression, genetic information, familial status, marital status, pregnancy, status as a domestic violence victim, criminal conviction, disability, military status, disabled veteran, recently separated veteran, Armed Forces Service Medal veteran, active duty or wartime campaign badge veteran, or other characteristic as protected by law.. Please feel free to review your equal employment opportunities protections and laws pertaining to these protections at http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the College's crime statistics for the past three years; and disclosures regarding the College's current campus security policies. The SUNY Polytechnic Institute Annual Security Report is available in portable document format [PDF] by clicking this link:

https://sunypoly.edu/sites/default/files/Clery Report 2024 - Uticaw covers.pdf (https://sunypoly.edu/sites/default/files/Clery%20Report%202024%20-%20Uticaw%20covers.pdf)

Inquiries regarding the application of Title IX and other laws, regulations and policies prohibiting discrimination may be directed to the Title IX Coordinator [email protected] ([email protected]%20) at SUNY Polytechnic Institute. Inquiries may also be directed to the United States Department of Education's Office for Civil Rights, 32 Old Slip 26th Floor, New York, NY 10005-2500; Tel. (646) 428-3800; Email [email protected].

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected] (%[email protected]) .