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Program Coordinator 3 (Special Events)

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Program Coordinator 3 (Special Events)

Salary

See Position Description

Location

Pittsburgh, PA

Job Type

CS Non-Competitive, Full Time

Job Number

25-PC3A-01

Department

Parks & Recreation

Opening Date

05/27/2025

Closing Date

6/16/2025 4:00 PM Eastern

FLSA

Exempt

Bargaining Unit

01

Max Number of Applicants

30

+ Description

+ Benefits

+ Questions

POSITION SUMMARY

Under general direction of the Special Events Supervisor/Director of Parks and Recreation, the Program Coordinator 3 (Special Events) implements and assists in supervising the professional development, planning and coordination of a variety of internal and external city-wide special events and programs.

Department: Parks and Recreation

Salary: $62,670 per year

Union: None, this is a non-union position.

Union Bid Form: None required.

Civil Service Classification: Non-Competitive

REQUIREMENTS

General Application Requirements:

You must submit or show proof of all of the following at the time of filing your application (unless otherwise indicated below) or your application will be disqualified. Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal.

+ Applicants must submit a complete application including education, work experience, a resume (if applicable) and completed supplemental questions.

+ Applicants must become residents of the City of Pittsburgh prior to employment and remain a resident throughout employment.

+ Pennsylvania Act 153 Clearance prior to appointment.

+ CPR and AED Certifications (within 6 months of hire date).

+ A current, valid Class C Pennsylvania Motor Vehicle Operator's License at the time of filing application or prior to appointment, which must be maintained throughout employment. Written requests for accommodation on the basis of the Rehabilitation Act of 1973 and the Americans with Disabilities Act will be considered by the Department of Human Resources and Civil Service Commission on an individual basis.

NOTE: The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions. The background investigation includes but is not limited to criminal background, driver's license and City of Pittsburgh real estate tax payments. Candidates may be disqualified from consideration for employment based on the results of their background investigation (as it relates to the job for which the applicant is being considered).

NOTE: Candidates being considered for employment will be required to submit official transcripts to verify of their post-secondary education (college/university, trade school, etc.) prior to being hired by the City of Pittsburgh. Transcripts must be submitted at the time of any/each job interview you have with the City of Pittsburgh.

Qualifying Requirements:

Your City of Pittsburgh application will be reviewed and your work experience and education/training will be evaluated to determine if you meet the qualifying eligibility requirements listed below for this position. You will be sent an eligibility letter regarding your eligible/ineligible status.

+ WORK EXPERIENCE: The application must clearly show three (3) years of full-time experience in developing, implementing, and administering special events, programs and/or initiatives to varied age groups and populations (e.g., youth, families, children and adults). One (1) year of this experience must be in a supervisory capacity. (Less than full-time experience will be calculated on a pro-rated basis.)

+ EDUCATION/TRAINING: The application must clearly show a Bachelor's Degree from a fully accredited institution in Parks and Recreation Administration, Public Administration, Leisure Studies or a related field. (See NOTE under the General Application Requirements Section above regarding the verification of education/training).

+ EQUIVALENCY: Education/training and/or work experience may be substituted on a year for year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this position (based on the sum of work experience and education/training listed above). The Total Qualifying Requirement is seven (7) years. (See NOTE under the General Application Requirements Section above regarding the verification of education/training).

CIVIL SERVICE EXAMINATIONS

Civil Service Examination(s) :

If you meet the qualifying requirements listed above, you will be sent a letter of admission (when applicable) for the following examination(s). You must pass the written and/or performance examination(s) in order to have your name placed on the official Civil Service eligibility list for this position. Candidates who receive job offers must pass a medical examination (when applicable) prior to start date.

+ Written: None required for this position.

+ Performance: None required for this position.

+ Medical: Required.

POSITION DUTIES

+ Plans, develops and implements city-wide special events and community based programs; supervises the professional planning and coordination of a variety of city-wide special events and community based programs specializing in new program/event development.

+ Researches, identifies and implements new city-wide special events and programs. Evaluates special events, programs, etc. and implements adjustments based on gleaning data.

+ Assists in devising financial and in-kind assistance strategies for programs through grants, sponsorships, etc.; develops sponsorship proposals, assists with grant writing and maintains all documentation regarding fundraising efforts; implements strategies for optimal cost recovery from special events.

+ Develops and administers approved contracts, leases and other documents (e.g., RFP's, bids for services, supplies and equipment orders, etc.) for assigned projects.

+ Develops and implements marketing and/or registration strategies for city-wide events and programs.

+ Prepares correspondence, memoranda, reports, etc., and keeps accurate records.

+ Interviews and recommends persons to be hired as full-time employees, part-time or temporary employees or consultants.

+ Supervises assigned personnel and provides training and/or technical assistance as needed.

+ Serves as a liaison between the private sector, other city departments, county, state and federal agencies, community groups and the general public regarding events and programs.

+ Represents the Supervisor or Director at events/programs as assigned; responsible for public speaking at events/programs as requested or required; may represent the Department on radio and/or television interviews.

+ Establishes and maintains effective working relationships with supervisors, associates, outside agencies and the general public.

+ Performs activities and functions of related personnel and other such tasks and duties as assigned or required.

Click here (https://www.governmentjobs.com/careers/pittsburgh/classspecs) to view the full job description including knowledge, skills, and abilities and working conditions for this position. Locate and click on the position title to view the complete job description .

Full-time City employees receive a comprehensive benefit package including:

+ Health, Dental and Vision Benefits

+ Pension

+ Voluntary Deferred Compensation Plan

+ Tuition Reimbursement

+ Paid Holidays

+ Paid Vacation

+ Personal Days

(Benefits may be modified based on collective bargaining unit terms.)

01

All City of Pittsburgh positions require you to be a City resident. If you are not already a City of Pittsburgh resident, are you willing to relocate?

+ N/A- I am already a City of Pittsburgh resident.

+ Yes, I AM willing to relocate (prior to my start date) if I am selected to fill this position.

+ NO, I am NOT willing to relocate (prior to my start date) if I am selected to fill this position.

02

Do you have a current, valid Pennsylvania Motor Vehicle Operator's License (Class C - regular) or a current valid driver's license from another state or the U.S. Armed Forces? If you do not possess a current, valid PA Class C Driver's License: Are you able to obtain one prior to appointment if you are selected to fill this position?

+ N/A- I already possess the required driver's license.

+ YES, I AM able to obtain a PA Class C Driver's License prior to appointment if I am selected to fill this position.

+ NO, I am NOT able to obtain a PA Class C Driver's License prior to appointment if I am selected to fill this position.

03

Please describe your education below.

+ I possess a Bachelor's Degree from a fully accredited institution in Parks and Recreation Administration, Public Administration, Leisure Studies or a related field.

+ I possess a Bachelor's Degree from a fully accredited institution in an unrelated field.

+ I possess an Associate's Degree from a fully accredited institution in an unrelated field.

+ I possess an Associate's Degree from a fully accredited institution in Parks and Recreation Administration, Public Administration, Leisure Studies or a related field.

+ I do no possess a degree.

04

Please describe your experience below.

+ I possess seven (7) or more years of full-time experience in developing, implementing, and administering special events, programs and/or initiatives to varied age groups and populations?

+ I possess six (6) years of full-time experience in developing, implementing, and administering special events, programs and/or initiatives to varied age groups and populations.

+ I possess five (5) years of full-time experience in developing, implementing, and administering special events, programs and/or initiatives to varied age groups and populations.

+ I possess four (4) years of full-time experience in developing, implementing, and administering special events, programs and/or initiatives to varied age groups and populations.

+ I possess three (3) years of full-time experience in developing, implementing, and administering special events, programs and/or initiatives to varied age groups and populations.

+ I possess two (2) years of full-time experience in developing, implementing, and administering special events, programs and/or initiatives to varied age groups and populations.

+ I possess one (1) years of full-time experience in developing, implementing, and administering special events, programs and/or initiatives to varied age groups and populations.

05

Do you possess one (1) year of experience in a supervisory capacity?

+ Yes

+ No

06

Did you read and understand that Pennsylvania Act 153 Clearances are required prior to appointment?

+ Yes

+ No

07

Did you read and understand that applicants must obtain CPR/AED and First Aid Certificates within six (6) months of date of hire and maintain throughout employment.

+ Yes

+ No

08

Please confirm below that you understand that your OFFICIAL transcripts must be submitted by mail or in person to the Department of Human Resources and Civil Service if you are selected to fill this position.

+ Yes

+ No

09

Did you remember to attach your complete resume with this application? If you did not, your application may be disqualified.

+ Yes

+ No

Required Question

Employer

City of Pittsburgh

Address

414 Grant Street Room 431 Pittsburgh, Pennsylvania, 15219

Phone

412-255-2710

Website

http://www.pghjobs.net

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