• Administrative Assistant II

    Texas State University (San Marcos, TX)


    Posting Information

     

    Posting Number2025505

     

    Posting/Functional TitleAdministrative Assistant II

     

    University Pay Plan TitleAdministrative Assistant II

     

    LocationSan Marcos

     

    DepartmentInternational Affairs

     

    Recruitment TypeOpen to All

     

    Job Type

     

    Funding SourcePermanent

     

    Monthly Salary$3,173.42

     

    Job CategoryNon-Exempt

     

    Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

     

    + High school diploma or equivalent.

    + Strong oral and written communication skills.

    + Ability to effectively communicate with a variety of audiences.

    + Evidence of strong organizational and time management skills with the ability to work independently and manage priorities.

    + Proficient with various software and productivity tools (Microsoft Office applications, Adobe, copier, scanner, etc.

    + Prior experience handling sensitive or confidential information.

    Preferred Qualifications

    + Bachelor’s degree.

    + Experience in higher education environment.

    + At least 2 years of experience in an administrative office setting.

    Job Description

    The Administrative Assistant II manages all administrative operations for the units within International Affairs. The Administrative Assistant reports directly to the AVP for International Affairs.

    Job Duties

    + Provide front desk support for the offices within International Affairs in one shared check-in desk.

    + Manage and direct phone calls coming into the International Affairs office.

    + Responsible for student staff hiring, training, and scheduling. Act as the supervisor of student employees, who perform functions of greeting guests, helping answer student queries, taking and directing phone calls, making copies, shredding documents, etc.

    + Manage and direct the generic office email accounts for ISSS and EA.

    + Manage inventory and purchasing of office supplies, event materials, and technology, with final purchasing approval by the AVP .

    + Provide support within People Admin on posting positions, entering updates, and processing PCRs for all units.

    + Act as the manager of staff travel for the office.

    + Be responsible for the file and records management and coordinating retention schedules per university policy.

     

    Additional Information to Applicants

     

    Job Open Date05/27/2025

     

    Job Close Date (posting closes at midnight)06/13/2025

     

    Open Until FilledNo

     

    Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

     

    Normal Work Hours Start8:00AM

     

    Normal Work Hours End5:00PM

     

    Posting NoticesYou will be required to electronically attach a resume., You will be required to electronically attach a list of references.

     

    Legal and Required Notices

     

    Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

     

    Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

     

    Why work @ Texas State?

     

    • Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!

    • Generous paid time off: vacation, holidays, sick days and many more!

    • Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program

    • Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.

    • An inclusive Bobcat community: join our many social networks offered on and off-campus

    • Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

     

    By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, welcoming, and growing universities in the nation.

     

    Quick Linkhttps://jobs.hr.txstate.edu/postings/52854

     

    Applicant Document