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Division Secretary

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Division Secretary

Salary

$37,131.00 Annually

Location

Mount Laurel, NJ

Job Type

Full Time (35 hours)

Job Number

01263

Department

Science, Technology, Engineering and Mathematics

Opening Date

05/15/2025

+ Description

+ Benefits

+ Questions

Description

SUMMARY DESCRIPTION: Responsible for providing overall secretarial/clerical support to an Academic division by establishing and maintaining a system of office procedures designed to promote efficient operation of a given Academic area and coordinating work assignments for other clerical staff.

This is a Support Staff Union position as stated in the Support Staff collective bargaining agreement-Grade Level 9

Specific Duties and Responsibilities

1. Maintains a variety of division records and disseminates routine

and special communications as required.

2. Processes all paperwork in support of division activities.

3. Provides typing/word processing services to Dean/Assistant Dean

and occasionally to division staff.

4. Serves as a general resource to students, faculty, and staff relative

to division activities.

5. Provides timely and courteous phone coverage.

6. Opens, sorts, stamps, and forwards mail to departmental staff.

7. Arranges appointments and meetings for Dean/Assistant Dean,

takes and transcribes minutes and distributes materials.

8. Maintains appropriate files in support of the Dean/Assistant Dean’s

activities.

9. Assists in maintaining budgetary records, preparing reports, and

gathering data as requested.

10. Distributes class rosters, orders textbooks, prepares adjunct

reports, assists in arena registration and performs drop/adds for

students.

11. Manages the division payroll, submitting time cards and distributing

checks.

12. Coordinates office activities in absence of Assistant Dean/Dean.

13. Performs other related duties as assigned.

OVERALL PURPOSE AND RESPONSIBILITY:

The primary and most important overall responsibility of all employees is to provide service in a pleasant, helpful, and effective manner to our students and other members of the College community.

Minimum Qualifications

Education Required:

1. High school diploma or equivalent

2. Completion of additional specialized courses

Experience Required:

Two (2) years of related experience

Skills/Abilities /Knowledge /Other Requirements:

1. Word processing skills.

2. Good English skills.

3. Good organizational skills

Additional Information

Accepts responsibility for the timely preparation of student outcomes assessment efforts

of the faculty in planning, collecting data, and reporting dates as they relate to course

outcomes, program outcomes, general education outcomes, and developmental

program outcomes. Actively participates in ordering office supplies, prepare travels

documents, and handling all projects as assigned.

EMPLOYEE CLASSIFICATION:Support Staff

Benefits- Support Staff (35 hours) (https://rcbc.edu/sites/default/files/2025-02/RCBC\_Benefits\_at\_a\_Glance\_-\_Support\_Staff\_35\_0125.pdf)

01

Do you have two (2) years of related experience?

+ Yes

+ No

02

Do you have a high school diploma or equivalent?

+ Yes

+ No

Required Question

Employer

Rowan College at Burlington County

Address

900 College Circle Drive

Mount Laurel, New Jersey, 08054

Phone

856-222-9311 ext. 1584

Website

http://www.rcbc.edu