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Details

**Open Date** 05/28/2025

**Requisition Number** PRN42037B

**Job Title** Coordinator, Administrative Program

**Working Title** Coordinator, Administrative Program

**Job Grade** D

**FLSA Code** Administrative

**Patient Sensitive Job Code?** No

**Standard Hours per Week** 40

**Full Time or Part Time?** Full Time

**Shift** Day

Work Schedule Summary

Some weekends and evenings may be required; the ability to telecommute part-time is also available if approved by the Supervisor.

**VP Area** U of U Health - Academics

**Department** 01710 - CCTS - CMTY OUTREACH & ENGAGE

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** $38,300 -$44,999

**Close Date** 08/01/2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

The Clinical and Translational Science Institute ( CTSI )’s**Community Collaboration and Engagement Team**( CCET ) is looking for a dynamic individual to join our team as an Administrative Program Coordinator. The mission of the CCET is to support researchers, individuals, institutions, agencies, patients, providers, and other stakeholders in fruitfully collaborating on research projects that address researchers’ interests and communities’ health needs. CCET services provide a structured setting for researchers to enhance their research projects through learning from community experts. Through these services, CCET facilitates researcher and community member collaborations to develop community-engaged research methods, instruments, and educational materials for research projects.

The CCET Administrative Program Coordinator will work with various academic and community stakeholders to coordinate and manage projects in fulfillment of CCET services. We seek someone who has experience and a passion for working with communities and has skills in the areas of organization, processes, and timelines. The coordinator will be able to multitask and prioritize competing tasks and deadlines, and demonstrate the ability to make the best decisions under pressure from clients on various projects in different stages of completion. This position requires a team player who possesses excellent leadership and listening skills, creative problem-solving abilities, and exceptional people skills. As the CCET often works with Spanish-speaking community members, applicants with Spanish language fluency are strongly preferred.

Responsibilities

Responsibilities

+ Coordinates with CCET leadership, team members, researchers, and community members to facilitate the timely completion of service projects.

+ Represents CCET to internal and external stakeholders in meetings, events, and written communication.

+ Develops and maintains stakeholder trust and confidence. Develops community-engaged collaborations and partnerships to facilitate service project requests.

Prepares for CCET project services by:

+ Supports initial consultations with researchers to determine how CCET services can support their research.

+ Recruiting community members to represent stakeholder voices at service-related events.

+ Organizes logistics of a project, including service planning and community partner meetings or events.

Leads the execution of CCET project services, including:

+ Facilitating discussions with community members during service sessions (individually and in group settings)

+ Completing summary reports promptly

+ Tracks and reports project progress; monitors project quality and effectiveness

+ Works with the team to create and implement improved service methodology.

Must have own transportation and current driver’s license. Some evening and weekend hours required.

Minimum Qualifications

Bachelor’s degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience

Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

+ Applicant must have excellent interpersonal, public, oral, and written communication skills.

+ Comfortable building new relationships and talking with individuals and groups in sensitive situations.

+ Experience leading and facilitating groups and/or teaching is preferred.

+ Experience with research and research processes is desirable.

+ Proficiency with Microsoft Office applications, including Teams, Outlook, Word, Excel, etc, and virtual meeting software such as Zoom.

+ Fluent in reading, writing, and **speaking Spanish** .

+ Must have own transportation and current driver’s license.

**Type** Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.