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At Veritext, we focus on the details – so legal teams can focus on the case.

About the role:

Our clients count on us to make the legal process seamless and efficient from scheduling court reporters and legal videographers to ensuring transcripts are delivered on time and flawlessly accurate. The Administrative Associate position is an important part of the overall sales organization at Veritext, and will be responsible for welcoming visitors by greeting them in person or on the telephone, answering or referring inquiries, directs visitors by maintaining employee and department directories.

What you'll get to do:

+ Maintains security by following procedures; monitoring logbook; issuing visitor badges

+ Client and witness accommodations (setting up conference rooms for depositions, meetings, etc.)

+ Maintenance of all conference room facilities, including videoconferencing activities

+ Supports telecommunication system by following manufacturer's instructions for house phone and console operation

+ Keeps safe and clean reception area by complying with procedures, rules, and regulations

+ Ensures continuity among work teams by documenting and communicating actions, irregularities, and continuing needs

+ Contributes to team effort by accomplishing related results as business needs require. For example, billing, client service, data entry, scheduling

+ Sales Support functions such as; ordering client giveaways, event planning

+ Lunch and learn preparation, booth ordering, and coordination of events

+ Data entry into Salesforce

+ Work collaboratively with Veritext colleagues, exhibiting Veritext Values

+ Ensure that all client (internal and external) communications are handled in a professional, timely and courteous manner

+ Communicate necessary information timely, accurately and effectively; report incidents to management

+ Welcome new projects and ideas; continuously work to enhance job knowledge while bringing value to role

+ Take ownership of your work; follow-thru until final resolution

The kind of teammate we’re looking for:

+ Minimum of 2-4 years Administrative experience.

+ Excellent communication skills (written and verbal)

+ Knowledge of Technology and Video.

+ Customer service oriented with strong interpersonal skills; able to respond promptly to client needs, follow through and resolve issues in a pleasant and helpful manner.

+ Detail oriented, organized and dedicated professional.

+ Proactive and motivated with good problem solving skills.

+ Proficiency in Microsoft Office is required.

+ Computer skills including knowledge of Excel and MS Outlook.

+ Must be detail-oriented and accurate, ability to work well under pressure.

+ Results Driven, Professionalism, Integrity and Accountability

What’s in it for you:

+ Competitive compensation and total rewards package including comprehensive medical, dental and vision insurance as well as company-paid life insurance, short-term and long-term disability insurance

+ Healthy work-life balance: hybrid work structure, paid time off, Paid Parental Leave, tuition reimbursement and more

+ Employee equity and referral programs: when we succeed, you succeed!

+ Extensive mental health and wellness benefits – to help you feel your best and thrive personally and professionally

+ Matched 401(k) to help you save for your future

+ Veritext Cares: our commitment to making a difference beyond the workplace, supporting local causes and paying it forward to the communities we live and work in

+ Earned wage access: get a portion of the wages you earned prior to payday

+ Learning and development opportunities including ongoing training, mentorship, and access to resources that support your personal and professional growth

+ Engaging, collaborative, inclusive culture that values curiosity, initiative, and creativity with unique programs like Veritext Summer Camp and Wellness Week– because work should be rewarding and fun!

About Veritext:

Veritext is the global leader in technology-enabled court reporting services and litigation support solutions with a proven track record of industry excellence. For law firms, government agencies and enterprise corporations, we provide access to innovative technologies and remote solutions, the highest-quality network of reporters and legal videographers, unmatched expertise in multiparty and complex litigation, unparalleled client service, and state-of-the-art conference spaces across North America.

Veritext is committed to delivering comprehensive, client-focused legal solutions that address the evolving needs of the legal industry. Our solutions utilize the latest easy-to-use technologies to streamline the deposition process and reliably handle the most complex cases. All of this combined with unsurpassed data security (including HIPAA and PII compliance) ensures that Veritext clients have the best tools available and the confidence of working with the market leader.

Veritext aspires to create a community based on collaboration, innovation, creativity and belonging. Our collective success depends on the robust exchange of ideas – an exchange that is best when the rich diversity of our perspectives, backgrounds and experiences flourish. To achieve this exchange, it is essential that all individuals and stakeholders feel and experience an environment where they are welcome, safe, secure, and heard. As such, we do not discriminate on the basis of race, color, religion, age, gender identity or expression, national origin, disability, veteran status, sexual orientation, marital status or any other classification protected by Federal, state, or local law. Any information provided will be used only in the compilation of data for EEO/Affirmative Action reporting. Completion of this data is voluntary and will not affect your opportunity for employment and/or terms or conditions of employment.

About this posting:

Compensation ranges, when noted, represent the expected base pay compensation range for this role. Ultimately, a number of factors including, but not limited to, your prior job-related knowledge and experience, geographic location, and qualifications will be considered when determining your pay and we may pay more or less than the posted range.

Veritext participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.