• Administrative Assistant

    Kimley-Horn (Raleigh, NC)


    Overview

     

    Kimley-Horn is looking for an Administrative Assistant to join our team in Raleigh, North Carolina (NC)! This is not a remote position.

    Responsibilities

    + **Administrative Support:**  Assistfinance team with calendar management, meeting scheduling, expense reporting, invoice processing, individual and group travel arrangements, event catering, and other administrative tasks.

    + **Vendor** **Program Administration:**  Oversee the firm’s FedEx program bymaintainingvendor relationships, handling escalations, and resolving issues for office administrators.Support administration of other vendors for travel,AMEX, and other employee reimbursements.

    + **Daily Check Runs:**  Support daily check runs, including preparing shipping labels and mailing urgent checks.

    + **Backup Coverage:**  Provide backup forfinance activities,executive admin, and rotational front desk duties as needed.

    + **Office Support:**  Manage general office duties including ordering and stocking supplies, cleaning kitchen areas, and overseeing mail room tasks.

    + **Other Duties:**  Perform ad hoc tasks asrequested.

    Qualifications

    + Minimum of 2 years of relevant administrative experience

    + Proficiencyin managing and balancing multiple tasks/priorities with a high sense of urgency

    + Exceptional organizational skills and attention to detail

    + Quick learner with the ability to adapt to new tasks

    + Proficientknowledge of office softwaresuch asConcurExpense, Excel, PowerPoint,OneNoteandOutlook

    + Excellent interpersonal and communication skills

    + Positive attitude with a client-focused approach

    + Strong teamplayer, eager to collaborate effectively with colleagues and other administrative staff

    + Highly responsive, with a readiness to provide prompt and efficientassistance

     

    Why Kimley-Horn?

     

    At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!

    _Key Benefits at Kimley-Horn_

    + Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.

    + Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.

    + Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.

    + Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.

    + Professional Development: Tuition reimbursement and extensive internal training programs.

    + Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.

     

    Share this job with a friend (https://careers-kimley-horn.icims.com/jobs/18341/administrative-assistant/job?mode=apply&apply=yes&in\_iframe=1&hashed=-1834442239)

     

    Share on social media

     

    _Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted._

     

    PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.

     

    If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/)

     

    Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.

    Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

    **Posted Date** _6 days ago_ _(5/23/2025 10:59 AM)_

    **_ID_** _2025-18341_

    **_Education_** _High School Diploma/GED_

    **_Discipline/Focus_** _Admin Support Production_