• Administrative Specialist III

    Arkansas State University (Jonesboro, AR)


    Job Details

    Please note: all position postings close at 12:00 A.M. CST on the position closing date

     

    Administrative Specialist III

     

    Working Title Administrative Specialist III

     

    Position # A00993

     

    Department Football

    Employment Status:

    Full time (29-40 Hrs)

    Type of Employment:

    Staff

    # of openings:

    1

    Location:

    ASU-Jonesboro

    Proposed Salary Range:

    Commensurate with Experience

    Closing:

    6/12/25

     

    Please note: All postings close at 12 A.M. CST on the closing date. A-State participates in E-Verify.

    Position Summary:

    The Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and agency/institution policy.

    Duties & Responsibilities:

    + Supervise a small-sized administrative support staff by assigning job duties, reviewing and evaluating work, and providing job training

    + Compile and maintain office administrative information and records such as budget, personnel, purchasing, and accounting

    + Research and gather material on assigned special projects for use in meetings and reports by supervisor

    + Reviews incoming correspondence and prepares responses for the supervisor

    + Organizes, arranges, and attends, when necessary, conferences, seminars, and meetings

    + Interviews and recommends hiring of office administrative support staff

    + Makes recommendations to supervisor on administrative office needs

    + Explains policies and procedures to other staff, vendors, and the general public concerning office/department function and operation

    + Operates office equipment such as computer terminal, word processor, and/or typewriter

    + Perform related responsibilities as required or assigned

    Knowledge/Skills/Abilities:

    Knowledge of the principles and practices of mathematics and statistics.

     

    Knowledge of research and analysis techniques and methods.

     

    Knowledge of work-related subject area.

     

    Knowledge of computers and software applications.

     

    Ability to prepare, present, and review oral and written information and reports.

     

    Ability to research and analyze related work program information.

     

    Ability to develop, recommend, interpret, and apply policies and procedures.

     

    Ability to analyze financial records and prepare reports.

     

    Ability to plan, organize, and direct the work of others.

    General Days/Hours:

    Monday - Friday

    8:00 a.m. - 5:00 p.m.

     

    Additional hours as requested and/or needed

     

    Regular and reliable attendance

    Other:

    Please note: All postings close at 12 A.M. CST on the closing date.

     

    The Executive Secretary/Administrative Secretary has frequent contact with subordinate employees and occasional contact with other staff, vendors, and the general public.

    Minimum Qualifications:

    The formal education equivalent of a high school diploma is required

     

    One (1) year of specialized training in business management, business education, or a related field

     

    Three (3) years of experience in a specialized or related field applicable to work performed.

     

    OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

    E-Verify Participation Notice:

    https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf

    E-Verify Right to Work:

    https://www.e-verify.gov/sites/default/files/everify/posters/IER\_RightToWorkPoster%20Eng\_Es.pdf