• Administrative Assistant

    Insight Global (Boise, ID)


    Job Description

    1. Administrative Support

     

    Provides general administrative assistance to a variety of teams.

     

    Manages meeting scheduling, calendar support, and meeting prep (agendas and minutes).

     

    Offers document creation, distribution, and process tracking.

     

    Performs front desk support and backup at multiple locations.

     

    Maintains data entry and conducts general research.

     

    2. Contract and Financial Support

     

    Offers advanced contract management support, including software use and coordination with financial teams.

     

    Tracks contract deadlines and provides assistance with purchase order requests.

     

    Acts as a point of contact for contract-related inquiries.

     

    Prepares, codes and tracks purchasing card transactions and receipts.

     

    3. Procurement and Vendor Coordination

     

    Supports procurement activities such as invoice processing, coding, and tracking.

     

    Manages supply inventory and coordinates with vendors.

     

    Prepares and supports specialized contract documentation.

     

    4. Event and Logistics Support

     

    Supports event planning, logistics, and coordination.

     

    Facilitates communication with internal teams and external stakeholders (via email, phone, and in-person).

     

    5. Records and Information Management

     

    Participates in records management activities including cataloging, scanning, indexing, and filing.

     

    Ensures records comply with city, state, and federal requirements.

     

    Collaborates on records quality control and special management projects.

     

    Pay rate: $20/hr

     

    We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form (https://airtable.com/app21VjYyxLDIX0ez/shrOg4IQS1J6dRiMo) . The EEOC "Know Your Rights" Poster is available here (https://www.eeoc.gov/sites/default/files/2023-06/22-088\_EEOC\_KnowYourRights6.12ScreenRdr.pdf) .

     

    To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

     

    Skills and Requirements

    Education & Experience:

    High school diploma or equivalent and four years of experience in administrative support for a business operations unit or functional group.

     

    Or an equivalent combination of education and experience.

    Knowledge Requirements

    Proficient use of computers and related software, especially Excel, Outlook, Adobe Pro

     

    General office practices, procedures, and telephone etiquette.

     

    Data collection and research methods.

     

    Organizational and departmental operations, services, and policies.

     

    Applicable regulations, policies, and licensing requirements.

     

    Skills and Abilities

     

    Deliver excellent customer service.

     

    Analyze problems and develop effective solutions.

     

    Collect, interpret, and present business-related data.

     

    Compile information from various sources into formal reports.

     

    Interpret and explain regulations, policies, and procedures.

     

    Communicate clearly and effectively in English, both verbally and in writing.

     

    Perform essential functions with or without reasonable accommodation. null

     

    We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].