• Records and Information Specialist

    Insight Global (Boise, ID)


    Job Description

    Insight Global is seeking an experienced Records and Information Specialist to hold primary responsibility for various specialized administrative duties involving manual and digital processing and maintenance of department records and documents. This person would perform extended periods of scanning and classifying documents. Ensure operational practices comply with federal, state and municipal regulations and mandates relating to records management. Provide support and training to the department to ensure staff can locate and utilize cataloged information. This position works under immediate/direct supervision.

    Responsibilities:

    Performs extended periods of scanning and classifying documents.

     

    Manual and digital processing and maintenance of department records and documents.

     

    Ensures operational practices comply with federal, state and municipal regulations and mandates relating to records management. Provides support and training to the department to ensure staff can locate and utilize cataloged information. This position works under immediate/direct supervision.

     

    Works within the department's records management operation, including facilitating the retrieval, filing and storage of information following best management practices and quality control practices.

     

    Ensures all classification of official records, documents and other media procedures meet applicable city, state and federal legal requirements. (per the training provided)

     

    Queries for records, scans, indexes, develops and reviews many department documents.

     

    They will be utilizing a large format scanner for drawings and a high-speed scanner for other smaller sized documents.

    To start, the first projects will include:

    Scanning large format drawings extremely important that scans are of 100% quality

     

    The digitization of our 900+ boxes

     

    Sweeping digital files into the records management system and possible indexing (adding metadata). This is more complex and requires that database mindset.

     

    Other scan/index projects as time allows.

     

    Pay Range: $18-19/hr

     

    We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form (https://airtable.com/app21VjYyxLDIX0ez/shrOg4IQS1J6dRiMo) . The EEOC "Know Your Rights" Poster is available here (https://www.eeoc.gov/sites/default/files/2023-06/22-088\_EEOC\_KnowYourRights6.12ScreenRdr.pdf) .

     

    To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

     

    Skills and Requirements

    ATTENTION TO DETAIL

    Adaptability

     

    Someone who will take this work very seriously it can be tedious, but it is part of accomplishing an extremely important initiative to digitize records.

     

    High school diploma or equivalent and two years of experience in records management or an equivalent combination of education and experience.

     

    Knowledge of records management theories, principles, legal requirements and techniques.

    Ability to:

    Analyze record-keeping systems to identify problems and opportunities for improvement.

     

    Take and transcribe dictation and/or type accurately and with urgency.

     

    Resolve customer complaints following established policies and regulations.

     

    Interpret rules, regulations and policies and make decisions based on them.

     

    Determine data requirements to organize and compile information from various sources into a concise reporting format.

     

    Valid state-issued driver's license. Bachelor's degree and four years of experience in document imaging and administrative support, preferably in a public agency or governmental setting.

     

    Knowledge of Microsoft Office suite and Adobe Acrobat Pro.

     

    Knowledge of governmental records retention and public information laws and regulations.

     

    Knowledge of operation and use of electronic imaging systems. null

     

    We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].