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Events Sr Coordinator/Facilities - Waukesha, WI (Shift varies between 9:30a - 6p)

Job ID

221785

Posted

27-May-2025

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Administrative, Customer Service, Marketing

Location(s)

Waukesha - Wisconsin - United States of America

About the Role:

As a CBRE Events Sr. Coordinator, you will assist with planning, coordination, and day-of execution of medium to large meetings, conferences, and events.

This job is part of the Events job function. They are responsible for the creation, management, and execution of marketing events for internal and external clients.

What You’ll Do:

+ for event tasks, set up, refresh, and removal of food, beverage, and service items.

+ Safely move and store tables, chairs, and all other set-up equipment needed for a successful event.

+ daily stand-up meeting to get direction on daily tasks and time allotted.

+ Confirm once event set up is complete; this includes a review of space configurations.

+ Troubleshoot and resolve set up scheduling or logistical issues.

+ Organize and track/inventory event supplies as needed and alert Team when new orders are required.

+ Impact own team and other teams whose work activities are closely related.

+ Suggest improvements to existing processes and solutions to improve the efficiency of the team.

+ Point of contact for meetings and events. Provide support for meetings and events as needed. Create a hospitable environment for attendees, event owners, and vendors on the day of the event.

+ Work with clients, vendors, and team members to coordinate guest services. This includes arrival experience, transportation, signage, displays, special needs requirements, and printing.

+ Perform conference room turnover and midday room refresh. Reconfigure rooms for spaces.

+ Complete room checks and ensure technical and visual spaces are functional. Troubleshoot audio and technical issues.

+ Review and maintain event storage and inventory. This includes tables, chairs, and AV equipment.

+ Respond to event activities such as gathering event supplies, equipment needs, food & beverage services, facility security, etc.

+ Audit numerous processes, including, but not limited to, chemicals, labeling, and inventories.

+ Assist the Facilities Manager with specific tasks throughout the building. Tasks can include safety checks, preventative maintenance, and other items as needed.

+ Develop skills to perform basic preventative and reactive maintenance including a variety of basic custodial, building, and other maintenance duties.

+ Complete paperwork for property damage, equipment malfunctions, and unusual activities.

+ Assist with monitoring the supply, equipment usage, and record inventory needs.

+ Establish and communicate the level of quality and safety expected in the performance of maintenance tasks.

+ Perform ongoing preventive maintenance and repairs on mechanical, electrical, and other building systems.

+ Conduct routine maintenance inspections, diagnose potential problems, and make repairs.

+ Review assigned work orders and partner with available systems to track completion.

What You’ll Need:

+ High School Diploma or GED with 2-3 years of job-related experience.

+ Fulfill the physical requirements associated with this role. This includes stooping, standing, walking, and climbing stairs. Must be able to lift/carry heavy loads of 50 lbs. or more.

+ An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required.

+ Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.

+ Ability to explain detailed and complicated information within the team in a clear and concise manner.

+ Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

+ Strong organizational skills with a robust inquisitive mindset

Why CBRE?

When you join CBRE, you become part of a global leader in commercial real estate and investment services that help businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact! Our collaborative environment is built on our shared values — respect, integrity, service, and excellence — and we value the varied perspectives, backgrounds, and skills s of our people. At CBRE, you have the opportunity to chart your own course and realize your full potential!

**Equal Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

**Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

Host

Host is a service line of CBRE, the world's largest commercial real estate organization. Our mission is to increase individual well-being, personal productivity and organizational effectiveness through people-led, technology-enabled services. Put simply: our goal is to help people work smarter and delight in doing it.

Our experience offering connects employees to their environments - via technology, amenities, and communities that matter the most. Host’s scalable product suite includes concierge-quality services provided by talented CBRE “hosts”; world-class customer service training and certification; and a powerful, enterprise-grade technology platform.

The platform, which can be tailored to specific client requirements, features a robust mobile experience that allows users to navigate the workplace, schedule meetings with colleagues, reserve workspaces, use food and beverage services, and access building and concierge services.

Find out more (https://www.cbre.com/services/plan-lease-and-occupy/experience-services)

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)