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Job Description:

**DIVISION:** Enrollment Management

**DEPARTMENT:** Office of Financial Aid

**BASIC FUNCTION:** Maintain and manage both federal and private loan processes within PowerFAIDS in accordance with federal and institutional policies; Maintain and manage Federal Pell Grant processing in accordance with federal regulations; Work closely with the Office of Student Employment to manage FWS electronic processes for both PowerFAIDS and Workday; Student financial aid administration, Participate in the growth and development of the department and support financial aid office operations as needed; Promote safe and secure working conditions. Nights and weekends may be required during peak enrollment season and to support events being hosted by campus partners.

**UNUSUAL WORK CONDITIONS:** Exposure to highly confidential information

**EDUCATION:** Bachelor’s degree required

**EXPERIENCE:** 3+ years of related financial aid experience; demonstrated record of responsible and successful work in financial aid.

**KNOWLEDGE AND SKILL NEEDED:** Comprehensive knowledge of federal and state aid programs, processes and regulations; demonstrated knowledge and comfort utilizing various computer technologies and federal electronic programs; experience with PowerFaids and Workday preferred; excellent written and oral communications skills, including public speaking skills; possesses an administrative style that emphasizes collaboration and service with faculty, staff and students; ability to work in a team environment as well as the ability to work independently; keen attention to detail; ability to exercise independent judgement in the interpretation of office policies and procedure.

**REPORTS TO:** Executive Director, Financial Aid

•ESSENTIAL FUNCTIONS:

**Develop and manage federal and private loan processes in accordance with federal and institutional policies.** This includes:

+ Maintain internal federal and private loan procedures for accuracy in accordance with federal and university regulations and align processing with the financial aid processing calendar,

+ Send/Receive COD files electronically to facilitate the awarding and disbursement of loan funds to student accounts,

+ Monitor PowerFAIDS output files in order to facilitate loan processing,

+ Send/Receive private loan files electronically to facilitate the awarding and disbursement of private loan funds via ElmSelect,

+ Maintain monthly loan reconciliation across systems: COD, ElmSelect, PowerFAIDS, and Workday,

+ Review cost of attendance prior to certifying loans to prevent overawards,

+ Collaborate with financial aid office staff to process loan changes,

+ Work with student accounts to process paper returns to lenders.

**Maintain and manage federal Pell grant processing in accordance with federal regulations.** This includes:

+ Maintain internal federal Pell grant processing procedures in accordance with federal regulations and align processing with the financial aid processing calendar,

+ Send/Receive Pell grant COD files electronically to facilitate the awarding and disbursement of pell grant funds to student accounts,

+ Monitor PowerFAIDS output files in order to facilitate grant processing,

+ Maintain monthly Pell grant reconciliation across systems: COD, PowerFAIDS and Workday.

**Manage Federal Work Study electronic processes.** This includes:

+ Manage FWS Payroll reconciliation weekly between Payroll and Financial Aid system – PowerFAIDS,

+ Oversee Reporting in Workday for FWS student earnings,

+ Weekly monitoring of Payroll integration files into PowerFAIDS,

+ Compiling FWS data for FISAP,

+ Managing integrations between Payroll and PowerFAIDS for annual student FWS earnings reporting to COD,

+ Manage the communications to FWS students from PowerFAIDS.

**Student financial aid administration.** This includes:

+ Responsible for a set of undergraduate student files,

+ Review and analyze student aid applications,

+ Complete institutional verification of CSS Profile application data,

+ Complete federal verification of FAFSA application data,

+ Award federal, state and university aid in accordance with all applicable policies,

+ Review satisfactory academic progress standings and notify students of failed progress,

+ Review and process financial aid appeals,

+ Counsel students and families on financing options,

+ Serves as Counselor of the Day when needed.

**Participates in the growth and development of the department.** This includes:

+ Communicating effectively with supervisor concerning pertinent departmental and University matters,

+ Promoting an image of efficiency and courtesy throughout the University community and consistent with the Office of Financial Aid,

+ Participating in departmental staff meetings as needed,

+ Participates in professional development opportunities with state and federal professional organizations,

+ Conducts staff trainings when necessary to support the job duty processes,

+ May be required to

Performs other related duties as requested.

Duties may be changed and/or be added at any time.

Category:

Enrollment Management - Admin

Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate.

*Disclaimer

The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties, responsibilities, activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may be assigned at any time, with or without notice.

_All offers of employment are contingent upon a satisfactory background check._

Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Load a resume or CV first, then upload supporting documents including a cover letter at the bottom of the third page under the "My Experience" section where it says to upload a** **_Resume/CV_** **. You will be able to upload up to 5 other documents in this section. You will be unable to edit your application, so please have all documents available before applying.

Faculty Positions** **: If you need to upload more than 5 documents, please either combine them to upload or email the additional documents to the applicable contact in the job description.

Staff positions** **: If you need to upload more than 5 documents, please either combine them to upload or email them to [email protected]