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NY HELP Yes

Agency Transportation, Department of

Title Assistant Office Services Manager (NY HELPS)

Occupational Category Administrative or General Management

Salary Grade 18

Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $66951 to $85138 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address NYS DOT - Administrative Services - Facilities Management

50 Wolf Road

City Albany

State NY

Zip Code 12232

Duties Description Duties will include but not be limited to:• May supervise Mailroom staff.• Assist with liaisons between DOT space and OGS for lease compliance and renewals, renovation coordination, repairs, and space allocations. • Responsible for statewide inventory control of DOT office equipment, furniture, and fixtures. • Assist with responsibilities for disposition of all agency surplus property. • Assist with overseeing records management, including storage, retention and destruction, delivery of records to the Record Center totaling approximately 50,000 legal boxes to track. • Responsible for the collection and distribution of Main Office mail and packages. • Manage the courier service between MO and the State Capital, OSC, and legislative offices. • Coordinates large mailings. Facilities experience is strongly preferred.Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:Six years of experience, including two at a supervisory level, in at least two of the following office services: Property or space management, warehouse and inventory operations, purchasing, fleet or parking management, telecommunications, mail room operations, printing, or records management and retention.Substitution: A bachelor’s or higher degree may substitute for four years of the non-supervisory experience. An associate’s degree may substitute for two years of the non-supervisory experience.Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

Additional Comments _______________________________________The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.________________________________________In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.

Some positions may require additional credentials or a background check to verify your identity.

Name April Perry

Telephone

Fax

Email Address [email protected]

Address

Street NYS Department of Transportation

50 Wolf Road

City Albany

State NY

Zip Code 12232

Notes on Applying Qualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number MO-25-238 and last name in the subject line and referenced in the letter of interest no later April 30, 2025