"Alerted.org

About the organization

A well-established, community-focused financial institution headquartered in the Bay Area, known for its personalized banking services and long-standing commitment to local communities. The organization offers a full range of financial products including personal and business banking, mortgage lending, and wealth management. It distinguishes itself through relationship-based service, local decision-making, and support for regional economic growth through philanthropic initiatives and community engagement.

Position Overview:

The Senior HR Specialist supports the day-to-day operations of the Human Resources department. This position assists with a wide range of HR functions, including recruitment, onboarding, employee relations, benefits administration, HRIS maintenance, and compliance. The role serves as a key resource for employees and management, ensuring that HR policies and procedures are implemented effectively and consistently.

Roles and Responsibilities:

+ Coordinate job postings, candidate screening, interview scheduling, and communication with applicants.

+ Assist hiring managers throughout the recruitment process, ensuring a smooth and efficient experience.

+ Prepare and send offer letters, background checks, and onboarding documentation.

+ Facilitate new hire orientation and support onboarding activities.

+ Employee Support & Relations

+ Serve as the first point of contact for HR-related questions from employees.

+ Provide guidance on policies, procedures, and HR tools or systems.

+ Escalate employee concerns appropriately while maintaining confidentiality and professionalism.

+ Help support a positive workplace culture and employee engagement efforts.

+ HRIS & Records Management

+ Maintain accurate employee data in the HR Information System (HRIS) and other databases.

+ Ensure timely updates for new hires, terminations, promotions, and changes in compensation or status.

+ File and maintain confidential personnel records in compliance with legal requirements.

+ Benefits & Payroll Support

+ Assist with benefits enrollment, changes, and inquiries related to health, dental, vision, life insurance, and other programs.

+ Support annual open enrollment processes.

+ Partner with payroll to ensure accurate processing of timekeeping, lunch premiums, deductions, and other payroll-impacting changes.

+ Compliance & Reporting

+ Ensure HR practices are compliant with federal, state, and local employment laws.

+ Assist with audits, employee file reviews, and mandatory reporting.

+ Support workplace safety and leave administration (FMLA, ADA, etc.).

+ Projects & General Support

+ Participate in HR initiatives such as performance review cycles, engagement surveys, training programs, and DEI efforts.

+ Assist in planning and executing employee events, recognition programs, and other HR-led activities.

+ Continuously identify and recommend process improvements.

+ Other projects as assigned by management.

Qualifications:

+ Bachelor’s degree in Human Resources, Business Administration, or related field preferred.

+ 3 to 5 years of experience in a generalist or coordinator-level HR role.

+ PHR, SHRM-CP, or similar certification a plus.

+ Financial Services experience a plus.

Skills & Competencies:

+ Knowledge of California HR principles and employment law.

+ Strong interpersonal and communication skills.

+ High level of professionalism and confidentiality.

+ Strong organizational skills with attention to detail.

+ Ability to prioritize and manage multiple tasks in a fast-paced environment.

+ Proficiency with HRIS platforms (e.g., ADP, Workday, BambooHR, Cornerstone) and MS Office Suite.

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