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Special Projects Manager (Board Liaison)

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Special Projects Manager (Board Liaison)

Salary

$45.00 Hourly

Location

Nashville, TN

Job Type

Part-Time

Job Number

MAC06673

Department

Metro Action Commission

Opening Date

05/28/2025

Closing Date

6/1/2025 11:59 PM Central

+ Description

+ Benefits

Position Description

This is a Part-Time, Non-Civil Service position with Metropolitan Action Commission (MAC). This position will work under the direct supervision of the Executive Director.

***Extensive Background Checks and random drug tests are performed on applicants for this position with MAC.

Schedule: Hours may fluctuate based on workload, seasonality, or project timelines. A typical week may not always follow a fixed schedule.

Typical Duties

Perform highly responsible administrative work, conducting or providing project oversight for a variety of organizational initiatives to assist in carrying out the Strategic Plan objectives of the Metropolitan Action Commission.

Convene agency team members to assist in planning, designing and implementing key organizational initiatives while exercising considerable initiative, independent judgment, and discretion, especially when clearly defined guidelines are needed.

Communicate overall Special Project goals and requirements and as appropriate, project goals, status, and progress throughout the Program to identified key customers and agency team.

Coordinate participation of work groups, individuals, and stakeholders.

Develop Special Project Management Plans and Implementation Plans as necessary based on specific project needs and designs.

Provide operational assessments using external consultants and consulting service contracts where needed.

Work in conjunction with internal departments in implementing and monitoring budgets for all assigned special projects.

Develop mechanisms to track the implementation of each special project and distribute appropriate project management reports outlining the implementation, status updates and resulting outcomes.

Manage the timely completion, implementation, and testing phase of special projects through both direct involvement as well as working through teams and departments to ensure quality outcomes.

Interface regularly with the director of Transformation and Information to ensure project data goals are established, measured, refined and in line with the Human Services Value Curve.

Board Liaison

Work in coordination with the Board and specifically, the Executive Director Evaluation and Search (EDES) Committee to:

+ Plan for and conduct the search for a new ED (with help from MAC’s Director of Communication and Engagement, HR Manager, and members of Metro’s HR team)

+ Develop search timeline

+ Facilitate meetings and communication with Board members, Central HR as it relates to the search

+ Hit relevant targets

+ Implement a succession plan, including transition period for the interim/new executive director

+ Schedule (and prepare for) meetings between the EDES committee and the interim/new ED with a focus on:

+ Building positive working relationships; supportive of the ED and building/strengthening strategic stakeholder engagement

+ Planning and executing 30-60-90-day priorities, strategy, and longer-term performance goals

+ Facilitating performance feedback; progress reports

+ Establishing, communicating, and implementing a review/appraisal process

+ Support the Interim/ED throughout the transition period (first six months).

+ Develop an onboarding plan, inclusive of scheduling orientation with the outgoing ED

+ Provide support for meeting Board timelines and insights into content as an observer within meetings with the EDES Committee and the entire Board

+ Communicate potential issues during the transition as it relates to the organization.

Minimum Qualifications

Minimum of a bachelor’s degree and demonstrated experience and success related to organizational management, grants management, policy development and creation, staff development, and or organizational change and, two (2) years of Demonstrated experience leading complex projects using project management best practices.

Candidates with accreditations earned in a foreign institute are encouraged to apply.

Note: Per Metro Ordinance No. SO94-1078. All employees of the Metropolitan Government shall be residents of the State of Tennessee or become residents of the state within six (6) months of employment as a prerequisite to employment with the Metropolitan Government.

Preferred Experience, Knowledge, Skills, and Abilities

Project management professional certification.

Advanced proficiency in using MS Excel and any project management tool.

A visionary thinker: Someone who passionately seeks out new ideas and ways to strengthen areas of organizational concern.

A real leader: Someone who has experience in driving change through an organization. This person is someone who builds strong staff relationships and creates a positive work environment for a talented team of data experts, where the team is motivated to do their best and have clear, challenging, attainable goals and measured outcomes.

Highly curious: Someone who is driven to know about the programs and services and the people behind the numbers, and who gets out into “the field” to see how our clients, employees and contractors are interacting.

Excellent written and verbal communication skills, including professional writing experience.

Detail-oriented and highly organized.

Highly motivated and capable of seeing projects through from beginning to end.

Good knowledge of the specific disciplines necessary to accomplish the stated goals of the special project.

Good knowledge of the range of resources available related to the requirements of the special project and the means to which access to those resources may be attained.

Working knowledge of the policies, procedures and practices of the groups or organizations from whom cooperative agreements might be required.

Ability to prepare and present written and oral reports to a variety of constituents and/or governing bodies.

Ability to relate to a wide range of client populations and tailor their needs to the project goals.

Ability to train others, maintain effective working relationships with various groups and agencies and exercise good judgement.

Shall be a resident of the State of Tennessee or become a resident of the state within six (6) months of employment with the Metropolitan Government.

Metro offers a generous core benefit package to eligible employees who are regularly and consistently working 20 or more hours per week. Insurance and benefit coverage is effective the first of the month after the employee has worked 30 days. Employees can change their benefits within 60 days of an eligible change in status or during Annual Enrollment. Metro also offers optional benefits from which the employee may choose. Family members, including eligible spouses, domestic partners and children, are covered under most of our benefits programs.

CORE BENEFITS

Medical: Choice of two plans; Metro pays 75% of premium

Dental: Choice of two plans; Metro pays for single coverage

Basic Life: $50,000 basic term life coverage; Metro pays 100% of premium

Pension: Formula-driven pension; 100% Metro funded; 10 year vesting for new employees

Paid Family Leave: Runs concurrently with time designated as FMLA leave (up to 30 days)

Longevity: Annual bonus beginning after 5 years of service; increases annually up to 20 years

Work Life/ Employee Assistance Program: Wide variety of counseling, referral and consultation services provided free

Other*: In-line-of-duty injury benefits, AD&D insurance, and Medical Disability eligibility after 10 years with Metro

Paid leave: (Full-time employees)

+ Vacation: 10 vacation days a year; increasing after 5 years of service (For Non Civil Service departments, contact the department's human resources office)

+ Holidays: 12 holidays per year (For Non Civil Service departments, contact the department's human resources office)

+ Sick leave: 12 days of sick leave per year

+ Other leaves: Judicial leave, military leave, bereavement leave

*See the Human Resources webpage for more details and optional benefits at nashville.gov/hr

Employer

Metropolitan Government of Nashville & Davidson County

Address

Human Resources Department 700 President Ronald Reagan Way, Suite 201 Nashville, Tennessee, 37210

Phone

(615) 862-6640

Website

http://www.nashville.gov/Human-Resources/Employment-Opportunities.aspx

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