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Accounting Clerk I - Facilities Maintenance

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Accounting Clerk I - Facilities Maintenance

Salary

$19.98 - $29.36 Hourly

Location

Employment Services, FL

Job Type

Full Time Regular

Job Number

6001-25

Department

Public Works/Facilities Maintenance

Division

Facilities Maintenance Ops 1126100000

Opening Date

05/28/2025

Closing Date

Continuous

FLSA

Non-Exempt

Bargaining Unit

NA

+ Description

+ Benefits

+ Questions

GENERAL DESCRIPTION OF CLASS

This is accounting and related specialized clerical work in maintaining fiscal records. Some employees in this classification will also perform non-accounting duties as required in the designated department. Work involves the application of fundamental double-entry bookkeeping knowledge and related skills. Work is performed according to established procedures, and employees are expected to perform standardized tasks with independence. The nature of the work requires familiarity with and constant use of a PC and/or mainframe computer system. Supervisors review work through observation and review of records and reports.

Please note this posting is "Continuous" and can close at ANY TIME WITHOUT NOTICE.

ESSENTIAL FUNCTIONS

+ Posts to and maintains various ledgers; prepares or assists in preparing basic reports.

+ Assists in creating T-forms, budget transfers, journal entries, and check requests as needed.

+ Classifies receipts and disbursements following established codes, referring questionable allocations to the supervisor; maintains billing and posting of charges and credits to accounts; enters transactions into a computerized accounting system using a computer terminal.

+ Inputs computer system control parameters and maintenance transactions into the accounting system.

+ Prepares payroll and vendor checks for payment of transactions having immediate priority.

+ Prepares reports and maintains accounting schedules and other statistical schedules.

+ Prepares records to maintain payroll/personnel database.

+ Verifies the accuracy of bi-weekly payroll checks, pension checks, and related reports.

+ Enters invoices and other documents into EBS (Oracle e-Business Suite), verify the data entered for accuracy, and makes appropriate corrections as needed.

+ Identifies, researches, and reconciles problems with supervision.

+ Reviews and enters manual journal and budget entries submitted by user departments requiring City Manager approval.

+ Prepares and organizes records to be sent to Records Retention.

+ Maintains an ongoing file of unapproved invoices and timely follow-up with user departments and vendors, per the Florida Prompt Payment Act.

+ Copies and distributes invoices to appropriate departments for approval of payment.

+ Scans various documents for archiving.

+ Runs reports from the internet purchasing card system and reviews transactions and documentation for completeness and accuracy.

+ Reviews and audits travel advance and reimbursement documents before payment.

+ Reconciles vendor statements of account with Accounts Payable records.

+ Maintains confidentiality of records in compliance with Florida’s Government-in-the-Sunshine Law.

+ May perform payroll duties.

+ May be required to work overtime or alternate hours as necessary for the efficient operation of the department.

+ Receives, records, and deposits cash receipts; prepares daily tabulations and reports of cash receipts; distributes receipts to proper funds following established routines; makes daily entries in cash receipts ledger; prepares checks for deposit.

+ Checks customer accounts receivables and acts following established policy.

+ May be required to participate and/or facilitate training to support departmental or City initiatives and requirements.

+ May be required to work overtime or alternate hours as necessary for the efficient operation of the department.

+ Position designated as Mission Critical.

ADDITIONAL FUNCTIONS

+ May perform various non-accounting functions, such as maintaining departmental personnel and payroll records and filing and retrieving documents.

+ Assists professional accounting personnel with financial statement and budget preparation.

+ Works with third-party vendors to reconcile problems with unpaid invoices.

+ Performs new hire procedures and documentation for hiring authorities.

+ Participates in projects as applicable.

+ Performs related work as required.

QUALIFICATIONS (EDUCATION, TRAINING AND EXPERIENCE)

+ High school diploma from an accredited school or a GED.

+ Two years of experience in a finance, accounting, payroll, or bookkeeping-related field.

SPECIAL REQUIREMENTS

+ Must possess and maintain a valid telephone number.

+ Must possess a valid driver’s license.

+ May be required to pass an elevated background check provided by the City of Lakeland Police Department upon hire.

KNOWLEDGE, SKILLS, ABILITIES

+ Knowledge of basic double-entry bookkeeping principles and practices and their application to accounting transactions.

+ Knowledge of modern office methods, procedures, and equipment.

+ Ability to learn City and departmental policies and procedures governing payroll and purchasing.

+ Ability to maintain moderately complex financial records and prepare routine and special financial reports and statements.

+ Ability to make and verify computations with accuracy at a reasonable rate of speed.

+ Ability to operate various office equipment, including a computer terminal and calculator, following established procedures.

+ Ability to understand and follow verbal and written instructions.

+ Ability to establish and maintain cooperative and effective relationships with supervisor, co-workers, other City employees, and the general public.

+ Knowledge of or ability to learn PeopleSoft, Maximo, Oracle, and UMS (City’s customer and document management applications) sufficient to perform essential functions and responsibilities of the position.

WORKING ENVIRONMENT/PHYSICAL REQUIREMENTS

+ Requires sedentary work that involves walking or standing sometimes, exerting up to 10 pounds of force regularly, and routine keyboard operations.

+ The job risks exposure to no significant environmental hazards.

+ The job requires normal visual acuity, field of vision, hearing, speaking, color perception, sense of smell, depth perception, and texture perception.

All City of Lakeland positions are subject to testing (e.g. written, oral, performance, computerized, interview, and/or any combination). Candidates selected for testing will be notified via email or telephone. Please check your e-mail and telephone messages regularly, including "junk" folders. Test times and locations to be announced.

THE CITY OF LAKELAND IS AN EQUAL OPPORTUNITY/EQUAL ACCESS EMPLOYER AND A DRUG FREE WORKPLACE

City of Lakeland

2024 Summary Sheet

Annual Leave

Annual leave is accumulated bi-weekly and based upon years of service as follows:

Annual leave may be taken as earned by employees hired after January 1, 1989. Employees hired prior to that date use annual leave within the calendar year following the year the leave is earned. All employees may carry over up to a maximum of twenty (20) days at the end of the calendar year. Regular part-time employees who work at least twenty (20) hours per week accrue annual leave at the rate of four (4) hours per month.*

Sick Leave

Sick rate is accrued biweekly based upon years of service and standard hour classification. Eligible for use as soon as earned. Regular part-time employees who work at least twenty (20) hours per week accrue sick leave at the rate of four (4) hours per month.

*NOTE: REGULAR employees with a working day other than eight (8) hours, please contact your supervisor regarding these policies.

Sick Leave Pool

Allows employees to receive sick leave benefits in cases involving catastrophic or long-term illnesses or injuries after all personal leave time has been depleted. Regular full-time employees contribute eight (8) hours and Regular part-time employees contribute four (4) hours on an annual basis. Employees must have completed one full year of service on or before December 31st of the calendar year enrollment; and have accumulated at least forty (40) hours of sick time (twenty (20) hours for Regular part-time employees). Participation in this program is voluntary.

For more information contact Amanda Kaiser at 834-8768

Family & Medical Leave

Federal legislation guarantees up to twelve (12) weeks per year off work under certain circumstances outlined in the policy manual. The employees must have been employed by the City for at least twelve (12) months and have at least 1,250 hours of service during the 12-month period before the requested leave. The City will continue its group life and health insurance for an employee on leave at the same level and under the same conditions that existed while the employee was working.

For more information contact Dawn Justice at 834-6038.

Pension Plan

Provision for retirement income requiring mandatory participation for full-time regular employees.

Defined Benefit Plan:

Plan C Employee 4.16%

Employer 15.66%

OR

Defined Contribution Plan:

Executives, New Hires aged 52 and older, and Fire/Police Recruits

Employee 8.5% or 11% per election upon hire

Employer 15.39%

Deferred Compensation 457 Plan:

A voluntary plan that is invested in mutual funds. The Employees' Pension Board performs the due diligence on the mutual funds. Employees may reallocate their account at any time.

Maximum contribution for 2025 is $23,500; employees age 50 or older can also add a "catch-up" amount of $7,500; employees age 60-63 can also add a "catch-up" amount of $11,250.

Additionally, a match of up to 5% of salary is offered by the City in Plan C.

Holidays

Twelve (12) holidays, includes one (1) personal floating holiday to be used at any time after three (3) months of employment and prior to the end of the calendar year.

Funeral Leave

Up to three (3) days off with pay due to death of an immediate family member (as defined in the policy manual). Up to four (4) hours off with pay may be obtained through supervisor approval to attend local funeral services of persons other than immediate family.

Jury/Witness Duty

Employees required to serve on jury duty will be relieved of responsibility for their regular work shift or portion thereof and receive full pay while serving. All fees received for such service may be retained by the employee. Employees subpoenaed to any civil or criminal court proceeding, which employee is not personally or monetarily interested, shall be paid as if engaged in regular work activities.

Military Leave

Allows for up to 240 hours in any one calendar year for annual military training without loss of pay or benefits for any employee in some type of reserve status for the United States Armed Forces. (see policy manual for additional information).

Maternity Leave

Refer to Family & Medical Leave for those employees who qualify. Others may take up to three (3) months leave of absence available upon approval of the Department Head. Employees may opt to utilize any combination of paid (sick or annual leave) or unpaid leave.

Leave of Absence Without Pay

Written requests are subject to approval by Department Head and City Manager or designee for less than ninety (90) days. Requests for more than ninety (90) days also require Civil Service Board approval for employees in a Civil Service classification.

Longevity Pay

Tuition Reimbursement

Program provides employees up to $2,500 per fiscal year (October 1 through September 30) for reimbursement of tuition of approved college, university, vocational, or correspondence classes upon completion with a grade of "C" or better in credit courses only. Full reimbursement is given for courses and fees, upon approval. The program does not include reimbursement for cost of books, supplies or other related expenses.

For more information, contact Melissa Yelnick at 834-6844.

Suggestion Awards

A program designed to provide a consistent and organized method for employees to submit and be rewarded for constructive ideas for improvement. Maximum award is $1000.

For additional information, contact Kathy McNelis at 834-6348.

Direct Deposit of Paycheck (refer to handout in new employee folder)

An account must be established with the institution of your choice prior to signing up for direct deposit.

Uniforms/Equipment

Uniforms issued at no cost to employees for those job classifications which require them. Equipment is issued to employees at either no cost or discounted cost depending upon job classification.

Parking

Free while at work.

Break Periods

Employees may be permitted two (2), fifteen (15) minute breaks during the workday. The time shall be at the discretion of the supervisor.

For Information on Health Insurance, Dental, Vision, and Life Insurance please contact Benefits at 834-6797.

For Information on Retirement Benefits, contact the Retirement Services Department at 834-8765 or 834-8797.

For Information on Firefighter and Police Officer Retirement Benefits, contact Foster & Foster at 239-333-4872.

01

Please indicate which type of valid driver's license you possess.

+ Florida driver's license

+ I have an out-of-state driver's license

+ I do not have a valid driver's license

02

Do you possess a high school diploma or GED from an accredited school?

+ Yes

+ No

03

Do you have two (2) years of experience in a finance, accounting, payroll, or bookkeeping-related field?

+ Yes

+ No

04

Please provide a narrative supporting your answer to the above question. Be sure to include specific job title(s), job duties, organization(s) and the dates where the work was performed. Note: The employers and dates of employment you list here must also be included in the "Work Experience" section of this job application.

05

Do you have experience working with vendors in the facilities or maintenance field, such as plumbers, electricians, construction, or other service providers?

+ Yes

+ No

06

Please provide a narrative supporting your answer to the above question. Be sure to include specific job title(s), job duties, organization(s) and the dates where the work was performed. Note: The employers and dates of employment you list here must also be included in the "Work Experience" section of this job application.

07

By clicking "Yes" below, I understand that all relevant work experience MUST be entered in the "Work Experience" section on my application. In addition, all current City of Lakeland employees must list all previous City of Lakeland work experience in the "Work Experience" section of the application. Failure to complete the "Work Experience" section will disqualify you from the application process.

+ Yes

+ No

Required Question

Employer

City of Lakeland, Civil Service

Address

500 N Lake Parker Avenue Lakeland, Florida, 33801

Phone

(863)834-8790

Website

http://www.lakelandgov.net/employmentservices