• Administrative Clerk

    Aston Carter (Fort Wayne, IN)


    Job Title: Administrative SpecialistJob Description

     

    We are seeking a detail-oriented Administrative Specialist to review work order packets for accuracy and conduct various types of journal entries for corrections. The ideal candidate will be self-driven and able to accomplish goals with overall direction, while effectively communicating with internal groups to support work like Joint Use, Invoicing, and Field personnel. This role requires communication via email and messaging to ensure seamless operations.

    Responsibilities

    + Review work order packets for accuracy and conduct necessary journal entries for corrections.

    + Collaborate with internal groups to support functions such as Joint Use, Invoicing, and Field personnel.

    + Communicate effectively via email and messaging to ensure seamless operations.

    + Listen to and understand written and verbal instructions, and communicate effectively with co-workers and external customers.

    + Answer phone calls clearly, with a friendly and helpful tone, and work productively with others.

    + Assist others with assignments as necessary to maintain department productivity.

    + Answer customer questions and refer issues to appropriate personnel when necessary.

    + Learn the function of the department and employee responsibilities to assist customers effectively.

    + Exhibit concern and sensitivity towards others.

    + Apply basic education and training in job responsibilities and assignments.

    + Demonstrate initiative and ability to handle assignments beyond routine tasks.

    Essential Skills

    + 3+ years of administrative experience in the manufacturing, construction, engineering, or similar industry.

    + High School Diploma.

    + Proficiency in MS Excel.

    + Basic accounting experience.

    Additional Skills & Qualifications

    + Degree in a related field is preferred.

    Work Environment

    This position is a permanent contract role with the potential to transition to a direct hire. The work hours are Monday to Friday, 8 am to 5 pm, with overtime as needed, typically up to 10 hours. The company offers excellent benefits, including a pension program.

    Pay and Benefits

    The pay range for this position is $18.35 - $18.35/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully remote position.

     

    Application Deadline

     

    This position is anticipated to close on Jun 11, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.