"Alerted.org

Job Title: Accounting Specialist

Job Description

We are seeking a detail-oriented Accounting Specialist to join our team. This role involves handling travel reimbursements, accounts payable, and accounts receivable tasks. You will be responsible for preparing expense reports and invoices for payment, verifying receipts, creating supplier/producer records, and processing travel-related reimbursements. Additionally, you will work with the General Ledger account coding structure, manage invoice payment batches using Oracle, initiate check disbursement, and organize check documentation for signatures.

Responsibilities

+ Prepare and enter invoice payment batches into Oracle.

+ Initiate check disbursement for all invoice payments and distribute completed checks to the appropriate recipients.

+ Research and resolve discrepancies, including proper general ledger accounting.

+ Prepare and enter all accounts payable related journal entries, including monthly and year-end accruals for committed expenses.

+ Interact with various departments, locals, and board members for all inquiries.

+ Enter and maintain customer information and prepare and enter information for customer invoices.

+ Print and distribute customer invoices and code incoming payments to proper GL accounts.

+ Post member payments and back up cashiers as needed.

+ Maintain all online supplier information and coordinate documentation to ensure compliance with all 1099 regulations.

Essential Skills

+ Prior experience with bookkeeping fundamentals.

+ 1-year of full cycle Accounts Payable required.

+ 2-4 years of experience in accounting roles.

+ Effective verbal and written communication skills.

+ Ability to organize and coordinate multiple tasks under daily deadlines.

+ Excellent attention to detail.

+ Capability to take direction from more than one supervisor.

Additional Skills & Qualifications

+ Superlative interpersonal skills, including patience and tact.

+ Ability to cultivate respectful, strategic, and collaborative relationships with diverse individuals.

+ Understanding and awareness of worker rights.

+ Flexibility in working environment and learning new processes.

+ Availability to work extended hours per day or per week, including weekends and holidays, as needed.

Work Environment

The work environment is ONSITE in Beverly Hills, CA. Where you will work in cubicles alongside three other accounting representatives. The standard office hours are from 9am to 5pm daily, with potential future opportunities to shift to a hybrid schedule. Benefits include a 35-hour work week and, upon permanent placement, medical, dental, vision, 401K, and pension plans. You will join a vibrant company in the entertainment industry, collaborating with actors, journalists, artists, and singers.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Los Angeles,CA.

Application Deadline

This position is anticipated to close on Jun 2, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.