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Drug & Alcohol Program Coordinator

Human Resources

Job Description:

Move forward with us! At NJ TRANSIT, you'll join us in transforming the third-largest transportation agency in North America. We are committed to delivering safe, reliable service that gets customers to their destinations on time--and we're looking to hire talented folks with a love of learning to make it all possible.

Roles & Responsibilities:

+ Manage the daily activities of the drug and alcohol previous employer release of information form per 49 CFR Part 40.25 to ensure compliance with state and federal regulations. Responsible to gather all necessary information and wet signature in the previous employer release of information form from all final applicants to safety-sensitive positions.

+ Meet with final applicants to safety-sensitive position and assist them with the completion of the release form.

+ Carefully review the release of information form for errors, wet signature and incomplete information.

+ Obtain the information requested in the release of information form from the final applicant’s previous employer by sending the form via email or certified mail, before the employee first perform safety-sensitive functions. If this is not feasible, obtain and review the information within 30 days from the date on which the final applicant signed the form.

+ Follow-up with the final applicant’s previous employer within 15 days of sending the form. Document and keep hard copy and electronic records of the date the form was sent to the previous employer and all necessary attempts to obtain the information with such employer.

+ Received and review the form completed by the previous employer. If you obtain information that the employee has violated a DOT agency drug and alcohol regulation, contact the Designated Employee Representative (DER) immediately.

+ Coordinate with Candidate Experience unit and NJ Transit Medical to ensure that all internal and external candidates applying to safety sensitive position completed this form in compliance with state and federal regulations. Maintain records and database of drug and alcohol background checks.

+ Prepare audit documentation packages for previous employer release of information forms as it relates to D&A audit.

+ Prepare monthly reports of all drug and alcohol release forms collected by FRA/FTA YES or NO to ensure all new hires have been accounted for.

+ Maintain the D & A file room previous employer inactive-cabinet and D & A files and record keeping in compliance with NJ Transit record management policies, NJ TRANSIT’s Drug & Alcohol-Free Workplace policies and all federal regulations.

+ Review D&A previous employer verification files and documentation regularly to ensure that files are complete, secure and maintained in accordance with federal regulations.

+ Coordinate periodic mock audits for FRA and FTA compliance. Responsible for managing audit preparation and coordination for all release of information forms. Assist in retrieving required files and responding to inspector request during federal compliance audits.

+ Perform additional functions related to Drug & Alcohol Program administration as appropriate.

Education, Experience and Qualifications:

+ High School Diploma or equivalent, and five (5) years of administration experience. Federal regulations and compliance work experience desired.

Knowledge and Skills:

+ Proficiency in data analysis and record management procedures. Must be experienced in Microsoft Excel. Must be proficient in Microsoft Office - Word and Access, meticulous in handling data and records and detail oriented in the development, organization, implementation and administration of the program.

At NJ Transit you will enjoy a competitive salary and excellent benefits package:

+ Comprehensive Family Health Insurance – Medical, Prescription, Dental, Vision

+ Flexible Spending Account

+ Life Insurance

+ Paid Leave

+ Tuition Assistance

+ Pre-Tax Commuter Benefits Plan

+ Retirement Plans

+ 401(a) - Retirement plan with a 6% employer contribution

+ 401(k) - Retirement saving plan with up to an 3% company match

+ 457(b) - Deferred Savings Plan

At NJ TRANSIT, diversity and inclusivity are vital to our success as we are committed to hiring individuals from diverse backgrounds, experiences, abilities, and veteran status. As an Equal Opportunity Employer, we encourage all qualified applicants to apply and join our team.

Learn more about NJ TRANSIT! Sign up to receive an invitation to our next live information session at WWW.NJTRANSIT.COM/BEST