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Planning Council Support Assistant

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Planning Council Support Assistant

Salary

$40,952.00 - $43,000.00 Annually

Location

Jacksonville, FL

Job Type

Civil Service

Job Number

2025-06589

Department

PARKS, RECREATION & COMM SVCS

Opening Date

05/28/2025

Closing Date

6/11/2025 11:59 PM Eastern

+ Description

+ Benefits

+ Questions

Job Description

Are you looking for a position with a work/life balance? Do you want to earn four (4) weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered “yes” to any of these questions, you need to complete your application now. Work for the city you love!!!

The Parks, Recreation and Community Services Department is actively seeking a Planning Council Support Assistant.

Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.

This is advanced administrative work coordinating, monitoring, and facilitating administrative actions and processes in support of the Planning Council. The work requires knowledge of administrative techniques, methods and procedures which is acquired through a combination of training and on the job experience. Contacts require courtesy, tact, and effectiveness in dealing with others, and include contacts to request or provide information, ask questions, or obtain clarification. The work is semi-routine in that tasks are covered by procedures or precedents, but some latitude is permitted to consider the most appropriate method, technique, or procedure to follow. The administrative work involves differing situations requiring use of judgment in search for solutions or new applications within ones’ known experiences. Work is performed in an office environment. Operates standard office equipment such as personal computer, The physical demands consist mainly of moving from one work location to another, sitting, or standing at a workstation for extended periods of time, and, dependent upon assigned work location, may be required to lift objects weighing up to 15 pounds. The work is performed under general supervision where the work assignments are varied and, although subject to standard practices and procedures, the worker is permitted some latitude to set own priorities subject to supervisor’s approval.

Examples of Work

+ Attends and assists at every Planning Council committee meeting.

+ Works with committee chairs to ensure that committees have annual work plans with schedules, and that each meeting has an agenda, needed resource materials, and minutes documenting attendance, discussion, decisions, and recommendations to the full Planning Council.

+ Works with council chair to set agendas, arrange presentations, prepare meeting packets, plan, and coordinate PC meetings (including logistics such as meeting space, food, and transportation).

+ Ensures that all open meetings are properly noticed.

+ Takes minutes and provides draft to council chair for review.

+ Assists in the development of policies and procedures.

+ Ensures that new council members receive a thorough orientation.

+ Ensure annual training for members is accomplished.

+ Works with chair in designing and delivering training directly with members, or with external training assistance.

+ Assists the appropriate committee in disseminating information about opportunities for membership

+ Assist with outreach and other efforts to engage consumers as committee or PC members

+ Assists members with problems, encounters, and ensures they are receiving needed mentoring and support.

+ Processes expense reimbursements for council members.

+ Arranges and coordinates assistance to the recipient on behalf of the council.

+ Serve as a liaison between the council and the community and supports the council leadership outreach to the community.

+ Operates standard office equipment such as personal computer using word, spreadsheet, database, and other related software.

+ Demonstrates proficiency in the City of Jacksonville's competencies.

+ Performs related work as required.

Knowledge, Skills and Abilities

+ Knowledge of administrative techniques, methods, and procedures.

+ Ability to facilitate a partnership between planning body and recipient.

+ Knowledge of office practices and procedures.

+ Knowledge of Business English.

+ Ability to read, understand, and apply written instructions and job-related laws, rules, policies, procedures, and materials.

+ Ability to communicate effectively, both verbally and in writing

+ Ability to interview and gather information from customers, applicants, and the public.

+ Ability to establish and maintain working relationships with other employees and the public.

+ Ability to operate a motor vehicle.

+ Ability to operate standard office equipment such as personal computer using word, spreadsheet, database, and other related software.

+ Ability to establish and maintain information, records, documents, and file systems.

Open Requirements/Supplemental Information

OPEN REQUIREMENTS:

+ Five years of education and/or experience in administrative work.

+ Must be able to operate a computer utilizing word processing and spreadsheet applications.

LICENSING/CERTIFICATION/REGISTRATION:

+ A valid driver's license is required prior to appointment, and which must be maintained during employment in this class.

+ Must qualify for prior to appointment, obtain, and maintain during employment in this class a City of Jacksonville Certification as a Public Driver.

OTHER REQUIREMENTS:

+ The probationary period for this class is six (6) months.

A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov. Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. Transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred.

The application system works best with Google Chrome or Edge with Chromium web browsers. Please try to apply using one of these browsers. To ensure you receive email notifications, be sure to make “[email protected]” a trusted sender. You may also track the status of your application and see notifications by logging into your account. For further information regarding the application process please refer to the Frequently Asked Questions on the website.

Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.

If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference.

If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs

Attention: Veterans’ Preference Coordinator

11351 Ulmerton Road, Suite 311-K

Largo, FL 33778-1630

Email: [email protected]

The City of Jacksonville provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement, dependent care, parking, and transit expenses; an employee assistance program for you and your dependents; a 457(b) tax-deferred compensation plan to supplement your retirement, and a ROTH IRA plan. We also provide an extensive wellness program that includes a health intervention program if qualified, lunch and learns, health fairs, and discounted gym memberships. Please visit the Employee Benefits website for details on all the plans we offer.

www.coj.net/benefits

01

Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within the application?

+ Yes

+ No

02

Are you authorized to work in the United States without sponsorship from the City of Jacksonville either now or in the future?

+ Yes

+ No

03

The budgeted annual salary for this position is $40,952.00 - $43,000.00 . This is not negotiable. If selected, would you be willing to accept this position at this salary? (Civil Service positions have a 5% increase after successfully completing probation.)

+ Yes

+ No

04

Do you have five years of education and/or experience in administrative work.?

+ Yes

+ No

05

Provide a detailed description (at least 3-4 complete sentences) of your experience.

06

Indicate the organization(s) you worked for where you gained this experience.

07

If you have a degree, indicate which degree you have and include any major/minor. If basing qualifications on education, a copy of your college transcript is required with your application.

08

Are you able to operate a computer utilizing word processing and spreadsheet applications.

+ Yes

+ No

09

Do you have a valid motor vehicle operator license that is not under suspension/revocation or restricted under any pending or current citations/court proceedings? Please indicate which license you possess.

+ FL Class A Commercial Driver License (CDL)

+ FL Class B Commercial Driver License (CDL)

+ FL Class C Commercial Driver License (CDL)

+ FL Class E Driver License

+ GA Standard Driver's License

+ GA Class A Commercial Driver's License (CDL)

+ GA Class B Commercial Driver's License (CDL)

+ GA Class C Commercial Driver's License (CDL)

+ License from another State.

+ Learner Permit

+ My license is currently invalid.

+ I do not possess any type of Driver's License.

10

If you have a State of FL license, does your license currently have one or more of these restrictions?

+ C or 1 - Business Purpose Only

+ D or H - Employment Purposes

+ P or 2 – Probation Interlock Device

+ S or I – Other Restriction

+ Two or more of these restrictions.

+ I have an out of state license.

+ None of the above.

11

Have you been cited for more than three (3) moving violations, or two (2) at fault accidents within the past 12 months from current date?

+ Yes

+ No

12

Have you been considered a "Habitual Traffic Offender" (HTO) within the past 12 months from current date?

+ Yes

+ No

13

Have you been convicted of Driving-Under-the-Influence (DUI) in any state during the last 36 months from current date?

+ Yes

+ No

14

I consent to the City of Jacksonville using the driver's license information I have provided to access a driver's license report from the Department of Highway Safety and Motor Vehicles. I understand if one was accessed with relation to this application, a copy will be provided to me upon request.

+ Yes, the City of Jacksonville has my consent to check my driver's license.

+ No, I do not wish to give consent to the City of Jacksonville to check my driver's license.

+ I do not possess a valid driver's license.

15

Provide your full Driver's License or Identification number. For out of state license, please include the state. If a correct number is not provided, your application will be considered incomplete and may result in disqualification from the selection process.

16

If you are requesting veterans preference, you MUST download the appropriate state of Florida form (even if you don't live in Florida) and attach it to your application. FAILURE TO DO SO WILL DELAY YOUR VETERANS PREFERENCE STATUS. Please download the forms at http://www.coj.net/departments/employee-services/veterans-preference

+ Yes, I am claiming veterans preference and I understand that I MUST download the appropriate form and attach it to my application.

+ No, I am not claiming veterans preference and this does not apply to me.

17

A resume is required. If basing qualifications on education, a copy of your college transcript is required with your application. College transcripts do not need to be official, but must state your name, the name of the school, type of degree, classes taken, grades received and date degree was conferred. NOTE: A copy of your diploma does not meet this requirement. Transcripts from colleges outside of the U.S. must be converted to U.S. Standards. If required documents are not provided your application will be considered incomplete and may result in disqualification from the selection process.

+ I have read the above statement and understand what is required.

Required Question

Employer

City of Jacksonville

Address

117 W. Duval St. Suite 100 Jacksonville, Florida, 32202

Website

http://www.coj.net/departments/employee-services.aspx

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