• Business Admin Specialist I

    University of Florida (Gainesville, FL)


    Business Admin Specialist I

     

    Work type: Staff Full-Time

     

    Categories: Business/Accounting/Finance, Facilities Operations/Skilled Trades

     

    Department: 63300500 - FS-FIN BUSINESS OFC

    Classification Title:

    Business Admin Specialist I

    Job Description:

    Responsible for processing assigned vendor invoices within five business days of receiving appropriate approvals and documents. Daily responsibilities include matching vendor invoices with purchase orders and receiving documents, obtaining departmental approval of invoices, filing receiving documents, and finalizing purchase orders. Reconciles vendor statements.

     

    Review pending accounts payable invoices and provide explanations and/or resolve invoices older than 60 days. Maintains receiving file by tracking the receipt of receiving documents and contacting vendors for missing invoices.

     

    Responsible for processing accounts receivable. Daily responsibilities include depositing checks, electronic funds transfers, and communicating with customers with any issues. Ensures all deposits are processed within two business days of receipt.

     

    Assists customers (vendors, colleagues, and department representatives) with questions and /or problems.

     

    Assists payroll team in day-to-day data collection by reviewing timecards in Kronos and myUFL. Maintains employee-level data to ensure compliance with Facilities Services and UF policies.

     

    This position requires a Class E State of Florida Driver’s License.

    NORMAL WORK SCHEDULE:

    Monday through Friday, 08:00 a.m. to 05:00 p.m.

     

    A criminal background will be conducted

    Expected Salary:

    $19.00 - $20.00 hourly based on experience.

    Minimum Requirements:

    High school diploma or equivalent and one year of relevant experience; or an equivalent combination of education and experience.

    Preferred Qualifications:

    EDUCATION & TRAINING: None noted

    EXPERIENCE:

    - Experience in accounting, finance, or business administration

     

    - Experience in Microsoft Office (Outlook, Excel, Word, and Access)

     

    - Experience with myUFL and myUFMarketplace systems

    KNOWLEDGE:

    - Working knowledge of work orders

     

    - Working knowledge of inventory systems

     

    - Working knowledge of bookkeeping principles and practices

    SKILLS:

    - Strong Interpersonal Skills

     

    - Strong Attention to Detail

     

    - Strong Organizational Skills

    ABILITIES:

    - Ability to think logically

     

    - Ability to analyze and solve problems

     

    - Ability to interpret technical information related to computer hardware and software

     

    - Ability to work independently

    Special Instructions to Applicants:

    In order to be considered, you must upload your cover letter and resume.

     

    Application must be submitted by 11:55 p.m. (ET) of the posting end date.

     

    Health Assessment Required:No

     

    Advertised: 28 May 2025 Eastern Daylight Time

     

    Applications close: 12 Jun 2025 Eastern Daylight Time