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Administrative Assistant III

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Administrative Assistant III

Salary

$1,917.60 - $2,684.80 Biweekly

Location

Pueblo, CO

Job Type

Full Time

Job Number

IIB 06263 5/22/25

Department

Colorado Department of Human Services

Division

OBH - CMHIP

Opening Date

05/27/2025

Closing Date

6/8/2025 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

1600 W 24th St, Pueblo, CO 81003

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

[email protected]

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

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CDHSCareers

This position is open only to Colorado State Residents

Recruiting Note - This is an in person position reporting to Colorado Mental Health Hospital in Pueblo, 1600 W. 24th Street, Pueblo, CO 81003

About Colorado Mental Health Hospital in Pueblo:

Located within the Colorado Department of Human Services, the Office of Civil and Forensic Mental Health (OCFMH) is responsible for policy development, service provision and coordination, program monitoring and evaluation, and administrative oversight for the public behavioral health system. OCFMH funds, supports and monitors numerous mental health and substance abuse community programs and providers. OCFMH also operates the Colorado Mental Health Hospitals at Fort Logan and Pueblo and the Forensic Services Division. OCFMH executes the States’ federal responsibilities as the State Mental Health Authority and State Substance Abuse Authority for the purposes of administering federal mental health and substance abuse block grant funds.

The Forensic Services Division is responsible for six departments including Forensic Community Based Services (FCBS), Jail Based Evaluation and Restoration (JBR), Outpatient Restoration (OPR), the Forensic Support Team (FST), the Court Services Department, and the Operations Department.

The Court Services Program is a statewide program with offices in Pueblo and Denver. It manages and monitors the compliance of court orders issued by the courts for evaluations of competency, sanity, and mental condition in criminal cases which are performed by licensed psychologists and psychiatrists in accordance with Colorado Revised Statute. The work unit is also responsible for compliance with the 2019 Consent Decree.

Our teams work within various settings including community agencies, jails, courts, and hospitals. The locations can include locked units and secure facilities, and our clients may at times be unpredictable due to their mental health needs. Our team is required to make critical decisions in dynamic and fast-paced environments in order to ensure a high level of accountability for patient care. Our staff are required to maintain updated skills, knowledge, abilities, and competencies necessary to the position through continuing education, clinical supervision, literature review, and discipline and team development. This position may be required to travel throughout Colorado to meet the needs of the department.

Description of Job

About the Position:

This position exists to provide administrative support to the Inpatient Restoration Evaluations Team and general administrative support to Court Services. Court Services is also responsible for the 2019 Consent Decree which has specific time frame mandates; this position has specific responsibilities for tracking assigned evaluations involved with this settlement agreement as well as other assigned evaluations. This position is required to work within a team structure to manage a high volume of work produced by clinical professionals adhering to all deadlines. This position works in conjunction with the team coordinator to implement, modify, and utilize office management skills and administrative procedures to complete time-sensitive reports and other administrative duties as assigned. This position works with the team to decide the most efficient means of accomplishing duties while prioritizing workload under changing work conditions. This position uses critical thinking skills to clarify pertinent data with administrative and document current, permanent, primary job duties.

Job Duties

Processing Court Reports

+ Works with an assigned team to track, receive, and process court-ordered competency evaluations for defendants ordered to receive inpatient restoration to competency evaluations

+ Assists coordinator in the monitoring of court dates in adherence to court orders and Consent Decree time frames

+ Responsible for processing court-ordered assessments/evaluation reports received from clinicians to include inpatient competency and inpatient restoration to competency assessments in an accurate and timely manner

+ Reports must be prepared in standard format to meet internal hospital policies with approved standard cover letters prepared for presentation for review and signature, then prepared for mailing to the state courts

+ Work comes in from various individuals at unexpected intervals

Information Management / Data Entry

+ Works with a team to develop and maintain systems to manage records, files, and logs of all assigned evaluations to ensure reports are completed and to the courts per established deadlines

+ Works to keep all involved parties informed of anticipated time frames and/or any related challenges

+ Maintains process to ensure timely entries are made in databases established for and utilized by Court Services

Monitoring / Tracking

+ Assigns a number of full-time and part-time evaluators (may vary) and is responsible for the monitoring of court report due dates in adherence to court orders and mandates related to the 2019 Consent Decree

Other Duties as Assigned

+ This position may be called upon to perform tasks or undertake special assignments or projects deemed necessary by OBH, but not specifically referenced in the above duties and any other duties as assigned

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications:

Experience Only

Three (3) yearsof relevant experience in an occupation related to the work assigned to this position

OR

Education and Experience

A combination of related education and/or relevant experience in an occupation related to the work assigned equal tothree (3) years

Conditions of Employment:

+ A pre-employment criminal background check will be conducted as part of the selection process as this position is deemed to have direct contact with vulnerable persons. Felony convictions, conviction of crimes of moral turpitude, or convictions of misdemeanors related to job duties may disqualify you from being considered for this position. Should your background check reveal any charges or convictions, it is your responsibility to provide the CDHS Background Unit with an official disposition of any charges.

+ Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.

Preferred Qualifications:

+ Highly proficient in the use of Microsoft programs such as Word, Excel, and PowerPoint. Experience with the Google Suite of applications and platform

+ Knowledge of proper compositional practices to aid in writing and proofreading

+ Experience with judicial or legal documentation and interpretation of court orders

+ Experience tracking court-imposed deadlines

+ Experience working with confidential information

+ Experience compiling, proofing, and editing various reports

+ Good communication skills

+ Critical thinking and decision-making skills

+ Familiarity with Google Suite as well as proficient with computers and basic data entry

+ Good analytic and problem-solving skills

+ Experience with judicial or legal documentation

+ Experience with proofing and editing

Appeal Rights:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

How to Apply (https://cdhs.colorado.gov/information-for-job-applicants#how-to-apply)

The Assessment Process

For additional recruiting questions, please contact randy.mcgee @state.co.us

About Us:

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:

+ Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans

+ Medical and dental health plans

+ Employer supplemented Health Savings Account

+ Paid life insurance

+ Short- and long-term disability coverage

+ 11 paid holidays per year plus vacation and sick leave

+ BenefitHub state employee discount program

+ Employee Wellness program MotivateMe

+ Excellent work-life programs, such as flexible schedules, training and more

+ Remote work arrangements for eligible positions

*Some positions may qualify for the Public Service Loan Forgiveness Program. For more

information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs .

Our Values:

We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans .

Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested

We are CDHS (https://www.google.com/url?q=https://www.youtube.com/watch?v%3DK6gjqMdD39s&sa=D&source=docs&ust=1747239625529552&usg=AOvVaw3UU0ZwVFFnfiRH04JO1drQ)

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

If you are a current or previous state employee, please provide the following information for each state job worked: department, job title, dates worked. This will allow us to determine transfer, demotion, promotional, or reinstatement status. (This information will be verified.) Type N/A if you are not a current or previous state employee.

02

If you are a current or previous State of Colorado employee, please provide your EID (employee identification number will start with 99....), if not applicable type N/A.

03

Former State employees who were disciplinary terminated or resigned in lieu of termination must disclose the information on the application. If you are a former state employee who was disciplinary terminated or resigned in lieu of termination, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position.

04

By clicking below, I have read the official job announcement for the position, understand the requirements for the position, and acknowledge that my name will be removed from the eligibility list should I decline to interview, decline an offer, or refuse the conditions of employment.

+ I acknowledge that I have read and understand the information on the job announcement, and that my name will be removed from the eligibility list should I decline to interview or decline an offer or refuse the conditions of employment.

05

Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application? If not, please update your information before submitting your application. Yes/No

+ Yes

+ No

06

Please provide an example of a project or task you completed where your attention to detail was crucial? What strategies did you employ to ensure accuracy in your work?

07

Please describe your experience working in a team

08

Please describe in detail your experience, qualifications, and knowledge base in regards to the development and maintenance of spreadsheets, databases and platforms for statistical data collection, tracking and analysis. Please include how many months of experience you have performing these duties in each area. In an effort to ensure we locate your relevant experience, please indicate where this experience is listed in your state application (e.g. X years at ABC company).

09

Please check all software applications that you are proficient in, or have worked

+ Adobe

+ KRONOS

+ MS Access

+ MS Excel

+ MS Powerpoint

+ MS Word

+ NeoGov

+ Google Mail

+ Google Docs

+ Google Sheets

Required Question

Employer

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

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