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DOLA Accountant III (Multiple Positions)

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DOLA Accountant III (Multiple Positions)

Salary

$81,204.00 - $91,200.00 Annually

Location

Denver Metro, CO

Job Type

Full Time

Job Number

NAA-10117-05.2025

Department

Department of Local Affairs

Division

Executive Director's Office

Opening Date

05/28/2025

Closing Date

6/4/2025 4:00 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

Melissa Bellew: [email protected]

Primary Physical Work Address

1313 Sherman Street, Denver CO. This is a hybrid position that must report on-site to the Denver office at least quarterly or as otherwise required.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

Who can Apply

This opportunity is only open to residents of the State of Colorado.

About the Colorado Department of Local Affairs

The Department of Local Affairs (DOLA) serves as the primary interface between the State and local communities. The Department provides financial support to local communities and professional and technical services (including training and technical assistance) to community leaders in the areas of governance, housing, and property tax administration. While all state governments provide such services through various Departmental structures, Colorado’s approach is unique in that these local community services are gathered into one Department of “Local Affairs,” which has a central focus on strengthening Colorado communities and enhancing livability.

Vision

The Department of Local Affairs is responsible for strengthening Colorado's local communities through: accessible, affordable, and secure housing; implementing property tax law; capacity building; strategic training, research, and technical assistance; and funding to localities.

Mission

Our mission is to help strengthen Colorado’s communities.

Why work for the Colorado Department of Local Affairs?

The work we do matters greatly. It matters to us and it matters to the citizens of the great state of Colorado. We love our communities and are passionate about supporting our communities. We value the diversity that Colorado offers. If your goal is to build a career that makes a difference in communities across the State, consider joining the dedicated people of the Department of Local Affairs.

In addition, we offer a great location and great benefits, which include:

+ Medical and Dental Plans (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits)

+ Strong, secure, yet flexible Retirement Plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan (https://copera.org/welcome-pera-members/new-members) plus pre-tax and ROTH 401K, and 457 plans (https://copera.org/retirees/peraplus-401-k-457-plans)

+ Employee Wellness Programs

+ Paid Life Insurance

+ 11 paid Holidays per year plus Vacation and Sick Leave (https://dhr.colorado.gov/state-employees/time-off-leave)

+ Short and Long-Term Disability Coverage

+ RTD Eco Pass to all eligible State Employees

+ Flexible work schedule options and hybrid work options

+ Some positions may qualify for the Public Service Loan Forgiveness Program (https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs)

+ Training opportunities

+ Variety of Free discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program

The eligibility list created by this job posting may be used to fill other similar positions in the same class including permanent regular and term-limited positions. If selected for a term limited position, the selected candidate will perform duties with the Colorado Department of Local Affairs from the date of hire through an approximate end date of five years . The end date of the position may be extended if additional funding is secured. Upon acceptance of an appointment to a Term Limited position, candidates will be required to sign a waiver of their rights under the classified personnel system.

Description of Job

The Accounting Financial Services (AFS) work unit, located within the Executive Director’s Office (https://cdola.colorado.gov/executive-directors-office) , exists to provide each Division, within the Department of Local Affairs, a comprehensive package of financial services from procurement to accounting.

The Department executes a mixed budget of general, cash, and federal funds. Accounting Financial Services provides quality, informed decision making in the form of technical assistance (guidance), monitoring and execution of the Department’s purchasing and contracting function, recommendations of a fiscal nature based upon financial expertise, and development of a unified system of accounts and its ongoing maintenance.

This position is the central point of contact for the accounting and finance aspects of managing assigned program activity within the department and ensuring compliance with established state and federal laws, rules, regulations, standards, and policies, including, but not limited to, State Fiscal Rules and the associated procedures manual, federal Uniform Guidance, specific requirements of programs and legislative actions, generally accepted accounting principles (GAAP), and governmental accounting standards board (GASB) pronouncements.

This posting is intended to fill multiple Accountant III positions to include: Division of Housing Voucher Accountant, Division of Local Government Oversight Accountant and Executive Director Office Accounting Services Specialist .

Primary duties of the Accountant III position include, but are not limited to:

+ Serve as the staff authority and subject matter expert for all assigned programs, providing guidance and financial expertise to program staff and others as needed.

+ Serve as the Liaison between DOLA’s accounting and divisional units and as the inter-departmental liaison between DOLA and other state departments where inter-departmental collaboration is required.

+ Provide professional direction for the accounting and financial services functions of assigned programs by formulating and implementing procedures according to GAAP and GASB standards, Colorado Revised Statutes, State fiscal rules and federal guidelines.

+ Provide daily management, oversight, review and approval of financial transactions in the Colorado Operations Resource Engine (CORE), the state’s financial system, and produce accurate financial reporting for all activities associated with assigned programs.

+ Create, coordinate, and schedule financial transactions to meet monthly and annual closing deadlines, undertake year-end reconciliations and post any needed adjusting entries.

+ Team with DOLA’s Controller, Deputy Controller, Finance Director, Executive Director, division managers and program staff to determine strategic direction and implement accordingly, planning work tasks, sequencing and directing workflow, resolving technical issues, coordinating monthly and fiscal year-end opening and closing activity and timely and accurately fulfilling any financial reporting requirements for the Office of the State Controller (OSC), legislature or others, as needed.

+ Understand and communicate the funding sources supporting assigned programs.

+ Record, reconcile and manage all spending authority for all budget changes, transfers or returned funds, record all new awards and maintain an on-going reconciliation of all budget activity for assigned programs.

+ Oversee and maintain the programmatic chart of account (COA) elements for all assigned programs, including verifying the accuracy of grant management tables in CORE, maintaining unique COA elements for program data requirements, and monitoring CORE cost accounting tables and mechanisms.

+ Reconcile contract encumbrance records to CORE encumbrance reports, pre-audit payment vouchers for compliance with fiscal rules, administrative procedures, grant contract requirements and program regulations, and review supporting documentation for accuracy.

+ Recommend changes to maximize available resources, write or revise policies and procedures to comply with constantly changing regulations, legislation or departmental policy, formulate and revise internal controls and procedures to assure compliance with state and federal audit requirements, and provide division staff and others with training and technical assistance related to assigned programs and functions.

+ Review proposed and enacted legislation to determine impact on both department and division budgets, financial statements, resource planning, development and implementation of fiscal controls over programs and accountability measures to assure that financial outcomes are in line with legislative intent.

+ Support fiscal year-end and periodic closing activity through inter-departmental transfers, reconciliations, appropriation management, over-expenditure determination, assurance of revenue to cover expenditures, diagnostic report review, variance analysis and ad hoc reporting and analysis, ensuring accuracy and completeness of all account balances and implementing changes or processes to resolve differences discovered.

+ Provide full financial service over assigned programs, including setting up budgets and encumbrances, reviewing and approving program disbursements, billing and collection of program revenues, monitoring financial statements, analysis of budget and grant funding and providing financial reports to federal grantors, DOLA’s Controller, program managers, other state departments and others, as appropriate.

+ Understand programmatic uses of multiple sub-systems and provide recommendations for alterations in procedures and processes.

+ Assist with, and serve as backup for, the annual department cost allocation plan and various cost allocation throughout the year.

+ Assist with administration of statewide and single audits and other audits, as needed, related to the financial activity of the department, providing document retrieval, research and response to requests.

+ Provide ongoing guidance to both financial services staff and program staff, communicating requirements and directives, responding to inquiries, resolving issues, clarifying options, and choosing appropriate courses of action.

+ Provide training, both formally and informally, to both accounting staff and division staff to effectively and accurately manage transactions and activity of assigned programs.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Class Code & Classification Description

H8A3XX Accountant III

MINIMUM QUALIFICATIONS

Experience Only: Eight (8) years of professional accounting experience.

OR

Education and Experience: A combination of related education in Accounting or a closely related field (with 27 semester hours completed in accounting or auditing) as determined by the agency) AND experience as described above equal to eight (8) years. Current, valid licensure as a CPA by the Colorado Board of Accountancy will substitute for six (6) years of experience.

Ensure that the 'Work Experience" section of the application is complete and contains all relevant work experience related to the position that you are applying for.

Applicants must upload their unofficial college transcripts that include the student name, college name, courses completed and/or degree with date conferred with this application, in order to receive credit.

Under the Job Application Fairness Act (SB 23-058), applicants may redact information from certifications and transcripts that identify their age, date of birth or dates of attendance from an educational institution.

Required Competencies

+ Ability to create accessible documents and technical content that follows plain language guidelines with accessibility in mind

+ Strong accounting knowledge

+ Ability to work in a team environment and provide technical assistance

+ Ability to work collaboratively with stakeholders

+ Excellent interpersonal skills

+ Strong attention to detail

+ Effective analytical and problem-solving skills

+ Effective verbal and written communication skills

+ Ability to prioritize and organize work to accommodate and meet the changing needs of the Department and meet deadlines

+ Proficiency with MS Office suite, specifically MS Excel

+ Ability to work independently

+ Excellent mathematical skills

Preferred Qualifications

+ State of Colorado government accounting experience

+ State experience utilizing CORE (Colorado Operations Resource Engine) and the InfoAdvantage reporting module

+ Knowledge and experience with electronic accounting databases

+ Knowledgeable on Generally Accepted Accounting Principles (GAAP) and the Governmental Accounting Standards Board (GASB) pronouncements

+ Experience in interpreting and applying State of Colorado Fiscal Rules

+ Experience managing, monitoring, reporting on, and accounting for federal grant funds

+ Ability to interpret and apply policies, procedures, regulations and federal laws

Conditions of Employment

+ You MUST be a Colorado resident (at the time of application) to apply for this position.

+ Pre-employment criminal background checks will be conducted as part of the selection process.

Only complete applications submitted by the closing date for this announcement will be given consideration. Failure to submit properly completed documents by the closing date of this announcement will result in your application being rejected.

Applicants may submit a resume, cover letter/letter of interest detailing how their experience and background address the stated minimum and preferred qualifications/competencies of the job and attach to the online application. Applications left blank or marked “See Resume” will not be accepted. Please address every requirement for the position with your experience in your application.

The application may include the following documents that MUST be uploaded at the time of application:

+ A resume (this is not a substitute for the online application demonstrating work history)

+ Cover letter / letter of interest

+ Transcripts (if using education to meet the minimum qualifications)

+ DD214 (member-4 form) from applicants that may be eligible for veteran’s preference

Comparative Analysis

Current and former employees (transfers, voluntary demotions, and reinstatements) are required to participate in the comparative analysis process through this job posting.

Applications will be reviewed to determine if you meet the Minimum Qualifications (MQs) for the position. Applicants that meet MQ’s will be included in the Comparative Analysis process. Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis which may include, but is not limited to, a suitability screening, training and experience review, eSkills Assessment, oral assessment, written performance assessment or it may include a review of your application and your responses to any supplemental questions by a Subject Matter Expert (SME) to assess and rank applicants. Be sure your application specifically addresses the requirements as listed in the minimum qualifications. Address your specialized experience, work products, and accomplishments as they relate to the position duties, required competencies and preferred qualifications in order to establish an eligible list for referral to the hiring manager for final consideration.

Supplemental Information

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

DOLA is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Melissa Bellew, DOLA ADA Coordinator at [email protected].

Email Address: All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "[email protected]" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

Biweekly Pay: As of July 1, 2023, all DOLA new hires, including transfers of current state employees and reinstatements of former state employees, will be placed on the biweekly pay schedule. This means you will be paid every other Friday for a total of 26 pay periods over the course of a year. Biweekly pay is also lag pay, meaning you will be paid two weeks after the end of each pay period. Please click here for more information about the move to biweekly payroll.

Technical Assistance: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) please contact NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt to upload (attach) it.

Appeal Rights: An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director. As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at [email protected] within ten (10) calendar days from your receipt of notice or acknowledgment of the Department’s action. For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules.

For questions related to this job posting, please reach out to Melissa Bellew via email at [email protected].

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

If you are a current or previous State of Colorado employee, you may be eligible for step pay placement, if hired. Please list your dates of employment and classifications for all State of Colorado Departments or institutes of Higher Education for which you have worked and your Employee Identification Number (EIN). Alternatively, you can enter a Social Security Number if you do not recall your EIN:

02

DOLA - I am willing to accept an offer within the posted salary range?

+ Yes

+ No

03

DOLA - By clicking "yes" below, I certify that I understand that effective July 1, 2023, all DOLA new hires, including transfers of current state employees and reinstatements of former state employees, will be placed on the biweekly pay schedule.

+ Yes

04

Do you have any experience as a State of Colorado permanent employee performing general accounting?

+ Yes

+ No

05

Detail your experience with the preferred qualifications listed in this job announcement.

06

This position is the staff authority for assigned programs. How has your knowledge and experience prepared you for this role?

07

Certification and Confidentiality Statement

I certify that:

--I understand that this, my completed Application, the attached Supplemental Questions, and my responses are confidential and that I have neither consulted with others nor received assistance in the preparation, writing, or editing of my responses and the information contained herein is in my own words and was prepared and completed solely by me and only me.

--All the information I have provided herein is true, complete and correct to the best of my knowledge and belief, and is made in good faith.

--I have not communicated the confidential information of this, my Application and the attached Supplemental Questions in any way to other candidates, potential candidates, subject matter experts, or any person.

--I understand that if the confidential information in this, my Application and the attached Supplemental Questions and/or my responses, are found to have been falsified, plagiarized, or shared in any way, I may be disqualified or removed from the position if appointed.

+ I agree to the terms and conditions of this Certification and Confidentiality Statement.

Required Question

Employer

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

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