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Temporary Procurement Contracts Assistant - Denver

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Temporary Procurement Contracts Assistant - Denver

Salary

$30.00 - $35.00 Hourly

Location

Denver, CO

Job Type

Temporary Full Time (9 mos or less)

Job Number

PAATEMP 05/2025

Department

Department of Natural Resources

Division

Executive Director's Office

Opening Date

05/28/2025

Closing Date

6/8/2025 3:00 PM Mountain

FLSA

Determined by Position

Primary Physical Work Address

1313 Sherman Street, Suite 818 Denver, CO 80203 - HYBRID

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

Patrick Warnes [email protected]

Type of Announcement

This is a temporary position. Applications will be considered from residents and non-residents of Colorado.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

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Department Information

THIS IS A TEMPORARY POSITION - PAYING $30.00-$35.00 PER HOUR

EMPLOYMENT TIMEFRAME IS TWO MONTHS STARTING 06/01/2025 THROUGH 07/30/2025, OR LONGER DEPENDING ON BUDGET.

This announcement will remain open until filled or the closing date, whichever happens first. You are encouraged to apply early.

Consider joining the dedicated people of the Colorado Department of Natural Resources. It’s our mission to manage and conserve Colorado’s natural resources for the benefit of people today – and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children. We invite you to explore our website at: https://dnr.colorado.gov/about-us to find out more about the work we do to manage Colorado’s natural resources for today – and tomorrow. The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

Description of Job

THIS IS A TEMPORARY POSITION - PAYING $30.00-$35.00 PER HOUR

EMPLOYMENT TIMEFRAME IS TWO MONTHS STARTING 06/01/2025 THROUGH 07/30/2025, OR LONGER DEPENDING ON BUDGET.

This announcement will remain open until filled or the closing date, whichever happens first. You are encouraged to apply early.

POSITION SUMMARY:

This TEMPORARY Contracts Aide will assist the DNR-EDO Procurement Unit in both contracting and purchasing processes as detailed below

Successful completion and passing of background screening may be required for placement in this position.

Purchase Order Approval:

+ Review purchase orders and small dollar grant awards submitted by procurement liaisons within the DNR divisions, evaluating purchase order requests for compliance with required pre-reviews and pre-approvals, procurement and fiscal code, rules, as well as federal, statewide and department policies and guidelines.

+ Make determinations if the purchase order is in compliance and meets fair and reasonable pricing requirements.

+ Work with division procurement liaisons in order to bring deficient purchase order requests into compliance.

+ Approve purchase orders and small dollar grant awards

Contract Review:

+ Provide first level review of division contract actions submitted to DNR for Controller approval.

+ Anticipated specific responsibilities include reviewing contract documents attached in DocuSign for accuracy and conformity to applicable rules and guidelines based on both an established set of review criteria and the exercise of professional judgment.

+ Provide first level review of division CORE encumbrance documents related to each underlying contract action.

+ Review other systems (e.g., CMS, DocuSign, DNR Checklist) for both substantive completeness and procedural accuracy.

+ Work with division contract liaisons in order to correct deficient contract documents or processes in order to advance contract actions through the approval system.

+ Respond to division questions regarding best drafting practices, contract standards, and approval requirements.

+ The position should become familiar with baseline DNR and OSC contract policies, and be able to explain the same to division personnel when approached for guidance.

+ The position should become familiar with the various electronic systems used for contract submittals and review, and be able to provide technical assistance to division personnel on request.

+ The position should be able to manage an expansive workload and prioritize among competing tasks.

Conduct Solicitations as Assigned:

+ Conduct solicitations requested by DNR divisions as assigned.

+ Review submitted division purchase requests for various factors including scope adequacy, inclusion of any requisite pre-reviews / pre-approvals, compliance with applicable rules and policies, and urgency.

+ Determine appropriate procurement method based on division need, applicable procurement rules and policies, and other factors pertinent to the purchase.

+ Formulate, solicit, analyze, evaluate and award solicitations, which includes developing and/or reviewing the proper specifications with applicable terms and conditions and sending to the appropriate vendors to obtain maximum competitions.

+ Convene and direct pre-bid meetings between users and bidders when required.

+ Coordinate vendor questions, provide answers and clarifications to solicitation requirements.

+ Award solicitations in compliance with procurement rules and regulations.

Reference and Outreach to Division Staff:

+ Provide guidance and counsel to employees throughout the Department’s divisions, particularly procurement liaisons, contract administrators and program/project managers, by analyzing problems, interpreting laws and statutes, researching best practices and seeking information from the State Controller’s Office, Attorney General ‘s Office and State Purchasing Office.

+ Train department staff on procurement rules and regulations and processes.

+ Assist agencies in setting up efficient procedures for processing purchases, managing purchasing needs, and monitoring vendor performance.

+ Work with division procurement liaisons and program managers to gain understanding and support of accountability and responsibility, even when there are unique problems and/or circumstances.

+ May conduct audits of discretionary purchases, contract monitoring and other division procurement activities

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

BASIC REQUIREMENTS:

+ Five (5) years of professional experience in a finance, contracts, and/or a program management setting.

+ Preference may be given to applicants with or working towards a Finance degree or similar education.

Preferred Qualifications:

+ Current or former State experience relevant to this position.

+ Intermediate computer skills required with MS Office Suite and Google Office Suite.

+ Systems applications such as CORE, CMS, InfoAdvantage, DocuSign and ESRI ArcGIS are preferred.

+ Ability to work with limited supervision and work well within a team.

+ Must have meticulous attention to detail.

+ Possess strong written communication skills to deliver excellent customer service.

Supplemental Information

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Department of Natural Resources is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, [email protected] .us

ADAAA Accommodations

Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact [email protected] .us at least five business days before the date that any accommodation will be required to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

E-Verify employer:

The Department of Natural Resources participates in E-Verify in accordance with the program's Right to Work for all newly-hired employees. Employees are queried through the electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to verify identity and employment eligibility. You may complete section 1 of the I-9 form upon your acceptance of a job offer letter, but no later than your first day of employment and in addition, on your first day, but no later than the third day, you are required to submit original documents to verify your eligibility to work in the U.S. Learn more about E-Verify, including your rights and responsibilities.

Toll–Free Applicant Support - Technical Help

If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV at 855-524-5627, Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files and second, close the document before you attempt to upload (attach) it. The Human Resources Office will be unable to assist with these types of technical issues.

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

A successful candidate would possess the ability to manage and prioritize tasks. Give an example of a time when you did this successfully. What tools or processes did you use? What tools or processes worked best?

02

Please describe how your work experience translates to your ability to successfully perform this position's job functions:

03

Do you consider yourself a self-starter who is able to work independently and efficiently to accomplish a set task? Please explain.

04

This is a temporary position not to exceed 2 months

+ I understand and accept.

Required Question

Employer

State of Colorado

Address

See the full announcement by clicking

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Website

https://careers.colorado.gov/

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