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University of Pittsburgh Physicians is hiring a full-time Administrative Assistant, Senior to support their Women's Health team at Magee Women's Hospital! The Administrative Assistant, Senior is primarily responsible for administrative functions that support multiple divisions within the department, including Outlook calendar management, meeting coordination, service and call schedule coordination, administrative support for faculty recruitment and onboarding, completing faculty expense submission, and administrative tasks to support clinical operations.

This position will work Monday through Friday, 7:30am to 4:00pm, with no evenings, weekends, or holidays! Previous experience as an administrative assistant, executive assistant, secretary, or similar administrative support roles is required. Administrative support experience in a healthcare setting is a plus.

Responsibilities:

+ Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).

+ Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).

+ Plans conferences for department and department head.

+ Under general direction, provides varied administrative support to a department or group of professionals.

+ May also perform all responsibilities of an Administrative Assistant - Intermediate:- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).- Maintains various accounting and budgetary records (i.e., completes expense reports).- May make travel arrangements.

+ Develops reports for executive or department. Analyzes complex information requests and determines complex trends.

+ Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.

High school diploma or equivalent.5 years experience in an increasingly responsible administrative support role.

Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software. Ability to use applicable MS Suite products. Advanced knowledge of business processes and procedures. Working knowledge of accounting and financial principles and functions. Ability to analyze data. Ability to use discretion and independent judgment.

Licensure, Certifications, and Clearances:

+ Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran