• Central Administrative Receptionist

    PathStone Corporation (Rochester, NY)


    Summary Purpose for the Position:

    Provide overall reception coverage for Central Administrative Office. Functions include coverage of telephone calls for the complex as well as greet clients and visitors for a staff of sixty plus. The individual will represent the organization in a professional manner as the first person that has contact with the public. The individual will also provide support to key Human Resources and Administrative staff when needed.

    Requirements (Education, Experience, Certification, Knowledge, Skill):

    Position requires one year of general clerical, telephone console, and computer experience.

     

    The receptionist must have elementary technical and interpersonal skills, including experience with office equipment (copier, FAX, and postage machines), and experience with spreadsheet and database programs.

     

    Candidate must be bilingual in English and Spanish as well as demonstrate an ability to work with a diverse population.

    Position Responsibilities:

    Daily sorting and distribution of incoming mail and fax.

     

    Daily preparation of incoming and outgoing mail for pick-up.

     

    Signs for deliveries when necessary and notifies recipients.

     

    Screen phone calls, receive visitors and provide routine information to agency callers and visitors.

     

    Develop & maintain up-to-date resource manual for front desk.

     

    Provide support to key administrative staff and executive staff when needed.

     

    Assist in processing and filing of billing for payment to vendors and reimbursement for staff.

     

    Assist with assorted office related data entry, directories, and communications.

     

    Must keep information obtained via written and verbal job interactions confidential.

     

    Operate and maintain postage machine to ensure balance supports postage needs.

     

    Order the supplies for the electronics in the copy room (paper, copier cartridge, fax ink, postage ink, etc). Key operator for all equipment in copy area.

     

    Maintain bulletin board through the posting of flyers, posters

     

    Maintain reception area in clean & professional manner.

     

    Update & keep pamphlets and brochures in reception and copy area.

     

    Maintains confidentiality of personnel related information.

     

    Other duties as assigned

    Working Conditions/Environment:

    Involves constant and frequent repetitive motions on the keyboard and the telephone console.

    Transportation Requirement:

    Position does not require automobile, driver’s license and

     

    insurance.

     

    Last Updated: 11/14/2019