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Position Information

**Job Title** Payroll and Accounting Coordinator

**Posting Number** S00570

**Position Type** Full Time

**Hours/Schedule** Standard campus business hours: 8:30am -5:00pm Hours may vary based on operational needs.

**Campus** Main Campus, Utica NY

**Date Position Available** 06/09/2025

**Posted Salary** $19.40-$22.00/hr

**FLSA Status** Non - Exempt

**Benefits Eligible** Yes

**If yes, please select:** All Benefits

Position Summary Information

Position Summary

The incumbent plans and develops the tasks necessary to process the University’s three payrolls and all related activities including compliance with tax filing and reporting. As part of the process, the incumbent will also develop and maintain relationships with internal and external constituents. The incumbent will also work with the Accounting Manager on various account reconciliations and various other tasks as assigned.

**Location** Utica, NY

**Application Deadline** 06/03/2025

*Full consideration by*:

**Open Until Filled** No

Major Responsibilities

+ Duties include timely and accurate preparation of University’s exempt, nonexempt, & student payrolls and all related payroll activities including following up on unprocessed time records **.**

+ Ensures the proper and timely salary payments by computing individual earnings, and related payroll information. Validates the payroll by generating payroll register showing each payee, their withholdings, retirement, benefits, wages due, and related information.

+ Maintains an accurate accounting of payments by making various journal entries related to payroll processing and reviews payroll output for accuracy.

+ Facilitates the delivery of paychecks to employees by preparing and distributing payroll checks for University departments; by e-mailing direct deposit paystubs; by establishing control procedures on the disbursement of payroll checks; and by monitoring the disbursement of payroll checks.

+ Prepares direct deposits to appropriate financial institutions. Transmits weekly Health Savings Account (H.S.A.) advances as well as quarterly H.S.A. deposits.

+ Responsible for processing timely and accurate payroll related tax activities, wage garnishments, unemployment insurance correspondences, employment verifications, & month end payroll deduction reports.

+ Assists Comptroller and Accounting Manager with external auditor requests, to allow for completion of the annual external audit. Also assists in annual Worker’s Compensation audit as requested.

+ Communicates with all University employees regarding changes in pay dates due to holiday schedules and/or time deadlines.

+ Processes yearly health insurance buy out checks.

+ Responsible for the redistribution of labor in the system, as required.

+ Facilitates improvements in payroll operations/functions by assisting in the development and maintenance of Ellucian Banner reports used in payroll operations.

+ Prepares and writes procedures as needed, ensuring timely updates to procedures are incorporated in the Payroll Department’s Procedure Manual.

+ Performs work in compliance with all local, state and federal wage laws.

+ Contributes to the overall success of the Office of Financial Affairs by performing all other accounting duties and responsibilities as directed.

+ Takes an active role in the development of the department’s strategic and operational plans as required by department leadership. Works closely with department supervisor to develop and implement operational goals that support departmental success.

+ Responsible for working with supervisor and other team members to achieve successful results on all established individual and departmental goals and key performance indicators.

Driving Responsibilities

Travel

**Supervises** This position does not supervise.

Education & Experience Qualifications

Associate degree required. A combination of education and past relevant experience may be considered.

Minimum Skills/Abilities

+ Must have the ability to understand in-depth University-wide policies/procedures and HR legal issues including knowledge of accounting principles and payroll methods.

+ Must have extensive knowledge of computer database software, spreadsheets, and word processing (preferably Excel and Word) and the ability to understand integrated computer systems. Knowledge of Ellucian Banner system preferred.

+ Requires the ability to perform research (to include Internet research), set priorities and meet deadlines, and ability to research and provide resolution to problems.

+ Must have a very high level of organizational skills.

+ Must have ability to deal with confidential and sensitive information.

+ Must possess excellent oral and written communication skills, & the ability to work well under pressure.

+ Must have a cooperative and service-oriented attitude.

+ Must be detail-oriented and able to multi-task.

+ Must be able to work flexible hours if necessary.

Applicant Documents Instructions

**Additional information** Visa sponsorship is not available for this position

EEO/AA Statement

Utica University is committed to affirmative action, equal opportunity, and creating a welcoming work environment for all employees. All qualified applicants will receive consideration for employment without regard to veteran status, disability, citizenship status, domestic violence victim status, or protected status under applicable local, state, or federal law.

Commitment to Supporting and Hiring Veterans

Utica University is a comprehensive, independent, private institution founded in 1946 to offer options for higher education study to veterans returning from the Second World War. More than seventy years since veterans returned from WWII, this tradition of serving veterans is still held in high regard here at Utica University, and we are proud to welcome veterans as students and as valued members of our faculty and professional staff.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. *How did you hear about this employment opportunity?

2. HercJobs.org (HERC Higher Ed Recruitment Consortium)

3. HigherEdJobs.com

4. InsideHigherEd.com

5. Observer Dispatch (Utica OD)-newspaper

6. Ithaca Journal

7. Personal Referral

8. Utica University Website

9. Albany Times Union

10. Binghamton Press & Sun

11. careerbuilders.com

12. centralnewyorkhelpwanted.com

13. Chronicle.com (Chronicle of Higher Ed website)

14. Elmira Star Gazette

15. Utica University Online Employment Website

16. DiverseEducation.com (Diverse Issues in Higher Education

17. Historically Black Colleges and Universities

18. Indeed.com

19. Current Utica University Employee

20. Referred by a Utica University Employee

21. Referred by a non Utica University Employee

22. Twitter

23. LinkedIn-Job Posting

24. LinkedIn-Recruited by Utica University HR

25. Centralnewyorkhelpwanted.com

26. Syracuse Post Standard-newspaper

27. Albany Times Union-newspaper

28. Facebook

29. Job Fair

30. Search Firm

31. NCAA

32. PRISM Network

33. HBCU Connect

34. DiverseJobs

35. Other

36. *Please provide more details regarding the source of your referral?(Open Ended Question)

Applicant Documents

Required Documents

1. Resume / Curriculum Vitae

2. Cover Letter

Optional Documents

1. Letter of Reference #1