"Alerted.org

Req #: 246423

Department: SCHOOL OF MEDICINE

Job Location Detail: Other locations might include HMC, Roosevelt, NWH. Occasional remote work may be available depending on assigned work.

Posting Date: 05/29/2025

Closing Info:

Closes On 06/05/2025

Salary: $5,696 - $8,106 per month

Limited Recruitment: **Open to UW Employees only**

Shift: First Shift

Notes:

As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-contract-covered-exempt-20250130-a11y.pdf)

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

UW Medicine works to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty medical care to people of the region, and preparing tomorrow’s physicians, scientists and other health professionals. Within the large UW Medicine health system, the School of Medicine (SoM) is a world leader in biomedical research, with the largest biomedical research program at a public university based on National Institutes of Health funding and ranking among the top research universities internationally.

The Clinical Trials Office (CTO) supports the clinical research mission of UW Medicine. The CTO is an operational unit within SoM’s Office of Research and Graduate Education (RGE) charged with providing multi-service support to clinical researchers bringing important new therapies to our patients in compliance with evolving regulatory requirements.

The Clinical Trials Office has an outstanding opportunity for a Research Coordinator to support the operations and administration of the Center.

The CTO provides support and education to help investigators improve the quality of their research and ensure compliance with federal, state, and institutional regulations. The CTO Research Coordination Center (RCC) provides support to clinical researchers from the six health sciences schools and others across our partner institutions. The RCC provides assistance with investigator-initiated biomedical or behavioral studies as well as pharmaceutical sponsored clinical trials. The RCC is designed to provide assistance to investigators with their research projects by assisting with the IRB approval process and the design and implementation of investigator initiated and industry-sponsored research protocols.

This Research Coordinator position works integrally with the Human Subjects Division, Clinical Budgeting and Billing, the Office of Sponsored Projects, and other research support departments such as Investigational Drug Services and the Translational Research Unit within the University. It also interfaces with like positions at Seattle Children's Hospital and Fred Hutchinson Cancer Research Center to create consistent and smooth processes and procedures. This position provides the opportunity to improve the efficiency and compliance of clinical research programs throughout the institutions.

The Research Coordinator interacts with numerous staff, patients, study participants, and faculty. The person in this role must exhibit an appreciation of, a sensitivity to, and respect for, a diverse academic and clinical environment, inclusive of patients, faculty, and staff of many social, economic, cultural, ideological, racial and ethnic backgrounds. The position requires a high degree of flexibility and the ability to work in a variety of settings and locations. The Research Coordinator may work on 4-8 projects simultaneously depending on the complexity of the assignments.

**DUTIES AND RESPONSIBILITIES** Research Operations Support – 65%

+ Assist investigators and research teams with the start-up and implementation of clinical studies, including obtaining and submitting budget/billing information, implementing the IRB-approved recruitment plan, interacting with research participants, scheduling study visits, gathering data, processing specimens, presenting information to the research team, etc.

+ Design, create, and revise research documents as necessary to ensure quality data that correlate with research objectives; coordinate multiple protocol-specific data collection efforts for one or more research projects which may include other collaborating agencies or institutions.

+ Consult with investigators on appropriate management of participant problems and concerns; troubleshoot acute individual or departmental research issues.Regulatory Support – 25%

+ Obtain and maintain IRB approval for investigators (create and submit IRB applications for minimal risk, standard studies, medical record review, repositories, etc.) from the UW IRB, FHCRC IRB, Western IRB, VAPSHCS IRB, Seattle Children's IRB, and other IRB's as required.

+ Oversee regulatory, budgetary, contractual, and all other aspects of protocol implementation, ensuring compliance with applicable federal regulations, institutional policies, and the principles of Good Clinical Practice (GCP).

+ Report and document safety issues (e.g. adverse events).

+ Prepare for and participate in sponsor audits and/or regulatory inspections, if applicable.Fiscal Support and Other Duties– 10%

+ Consult with faculty to determine accurate cost projections for industry and federally funded research protocols.

+ Create budgets for industry studies through CRBB and budget projections for federally sponsored protocols.

+ Other duties and training as required. **MINIMUM REQUIREMENTS**

+ Bachelor’s Degree in a biological science, arts or health related field.

+ Three or more years of experience as a research professional for clinical research projects, with expertise in grant and protocol management including oversight of daily research operations. **Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.** **ADDITIONAL REQUIREMENTS**

+ Excellent written and verbal communication, including patient interactions, consulting, and customer service skills.

+ Proficiency with standard MS Office software, including Word, Excel, Access, and Power Point.

+ Strong internal and external customer service skills.

+ Ability to adapt and respond appropriately to competing priorities in a fast-paced environment.

+ Self-motivated, self-starter who takes initiative to improve existing processes. **DESIRED QUALIFICATIONS**

+ Certified as a Medical Assistant in the State of Washington.

+ Fluency in a language other than English.

+ Experience with community engagement.

+ Experience with project management or CPI training. **CONDITIONS OF EMPLOYMENT**

+ This role requires performing assignments for investigators on a temporary or limited term basis.

+ The role also requires the ability to navigate effectively through the many regulatory rules and specific regulations within the University of Washington in order to expedite clinical research start-up and implementation.

+ The research coordinator will be located at UWMC but may work at a variety of sites depending upon the location of a specific project.

+ Work sites for this position may include the University of Washington Medical Center, Montlake, University of Washington Medical Center, Northwest, Harborview Medical Center, Seattle Cancer Care Alliance, South Lake Union and UW Neighborhood Clinics. **Application Process:** The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.