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41264BR

Extended Job Title:

Program Coordinator

Org Level 1:

Texas Tech Unv Hlth Sci Ctr El Paso

Position Description:

Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program

Requisition ID:

41264BR

Optional Attachments:

Professional/Personal Reference, Transcript

Travel Required:

Up to 25%

Major/Essential Functions:

+ Provides direct support for the clerkship director

+ Responsible for monitoring policies and procedures for TTUHSC-PLFSOM, Liaison Committee on Medical Education and Specialty National Association guidelines as they pertain to clinical clerkship

+ Assist in the design, development, and implementation of 3rd and 4th year medical school curriculum

+ Responsible for planning, organizing, and implementing clerkship orientation for students

+ Responsible for assigning, executing, retrieval, and input of completed evaluations of medical students

+ Monitors evaluations and notifies Clerkship Director if sufficient evaluations have been received for each student and if they were received by established deadlines

+ Responsible for obtaining final assessments and entering grades in the grading spreadsheet by established deadlines

+ Compose comprehensive and accurate summaries of resident and faculty evaluations of student performance

+ Responsible for monitoring students’ Op-Logs entries and notifying the Clerkship Director if a student is in danger of not meeting a requirement

+ Responsible for monitoring medical student hours and rotation schedules

+ Responsible for coordinating all medical student-related activities that include, but are not limited to didactics/lectures, presentations, and interest group meetings

+ Responsible for preparing curriculum documents for Paul L. Foster SOM

+ Serves as a liaison between Student Clerkship, Residency Program, Office of Medical Education, as well as other departments, clinics, and community clinics

+ Monitors student assignments to community-based volunteer faculty and ensures these individuals have volunteer appointments through Paul L. Foster SOM

+ Conducts necessary orientation upon assignment

+ Responsible for maintaining confidential medical student files, records all material pertaining to the Clerkship Program

+ Attends monthly Clerkship Directors’/Coordinators’ Meetings as well as Coordinator Workshops and other meetings set by the Office of Medical Education

+ Provides guidance and assistance to students considering residency in the specialty

+ Required to attend any training in order to implement new programs/systems

+ Prepare all documents, spreadsheets, and presentations for clerkship-related activities

+ Cross-train with other program coordinators and back-up as needed

+ Adhere to all TTUHSCEP policies, procedures and processes

+ Personally demonstrate, display, and act in accordance with TTUHSCEP’s values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork)

+ Actively promote and encourage staff across the institution

+ Assists with the collection, design and generation of reports as requested by clerkship director

+ Coordinates the programmatic administrative support activities for the clerkship program, including new student orientation, administration of exams, grading of tests according to established policies and procedures and reporting of grades

+ Assists clerkship director with the preparation of presentations and lectures, manuals, etc.

+ Acquires and maintains supplies for the clerkship program

+ Perform all other duties as assigned

Grant Funded?:

No

Minimum Hire Rate:

Compensation is commensurate upon the qualifications

Pay Basis:

Hourly

Work Location:

El Paso

Preferred Qualifications:

+ Should meet experience and educational requirements outlined in this position description questionnaire

+ Have excellent English grammar and spelling skills

+ Have outstanding telephone etiquette

+ Working knowledge of Microsoft Office to include Word, PowerPoint and Excel

Campus:

HSC - El Paso

Department:

Office of Medical Education Elp

Required Attachments:

Cover Letter, Resume / CV

Job Type:

Full Time

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group:

Executive and Admin Assistants

Shift:

Day

EEO Statement:

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Required Qualifications:

+ High school plus six years experience in related field

+ Additional education may substitute for experience on a year for year basis

Does this position work in a research laboratory?:

No

Jeanne Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx