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Overview

The **Administrative Assistant** will provide administrative support to the Office Manager. Administrative Assistant will develop and implement a standardized filing and organizational system.

**Pay** : $23.00/hr

The pay listed is the hourly range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data.

**Schedule:** Mon-Fri 9am-6:30pm

**Location:** Mountain View, CA

**Benefits:** _ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit_ ABM 2025 Employee Benefits | Staff & Management (https://www.abm.com/wp-content/uploads/2025/ABM\_2025\_Employee\_Benefits\_Staff\_&\_Management\_No%20Date%209.5.24.pdf)

Essential functions

+ Calendar management, Plan and manage events team calendar, supporting preparations and follow up

+ Data entry experience

+ Google sheets/excel a must

+ Ensure Principal calendar adherence, including tracking and inputting time

+ Assist in new procedure development and roll out

+ Manage team task management system, including updating client meeting agendas and scheduling follow up meetings

+ Collaborate to develop teams for janitorial and events, including holiday parties and special events

+ Plan for the unexpected, embrace change, and see tasks through completion

+ Field incoming calls, routing to appropriate team member and taking thorough

+ Support team on-boarding and training

+ Assist with business development and marketing initiatives

+ Manage inventory, place orders and complete expense reports

+ Support a variety of projects for events team

+ Manage the receptionist email

+ forward emails to the appropriate parties and respond to general inquiries.

+ Maintain the organization of shared folders on the network.

+ Keep the company directory up to date and accessible.

+ Collect and sort incoming mail & other deliveries; stamp and send outgoing mail; prepare shipping paperwork for FedEx or USPS.

Requirements

+ Basic computer skills including word processing, spreadsheets and presentation software, as well as databases and customer database systems

+ Ability to use the internet for research navigating basic office equipment and protocols experience

+ Comprehensive knowledge of Administrative Assistance

+ Ability to communicate verbally and in writing effectively throughout all levels of the company

+ Proven experience working in a fast-pace environment while providing superior service levels \ Event schedule to support for event set ups

Qualifications

+ Capacity to multitask while able to see tasks to completion.

+ The ideal candidate has strong people skills and is customer service oriented.

+ Prior administrative experience is preferred but not required.

+ Ability to work in a fast-paced environment.

+ Self-motivated, organized and detail-oriented.

+ Computer skills: Google sheets, Excel, Microsoft Office Suite: Outlook, Word, etc.

+ Good verbal and written communication skills.

+ Works well in a team environment.

+ Approachable yet professional.

+ Punctual and dependable.

+ High School diploma required.

Military and veteran friendly employer, veterans and candidates with military experience encouraged to apply

MOS Army: 51L; MOS AF: 3E131; MOS USCG: 1701; MOS USN: 3E1X1; MOS USSF: H190; MOS USMC: 1161

REQNUMBER: 120491

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.