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DOT Compliance Program Administrator

Job Type: **Business Operations**

Pay Range **$85,554 to $100,650**

Location **Colorado Springs, CO**

Date First Posted **5/29/25**

Applications are being accepted through: 6/2/25

_*If no date is displayed, applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 5 days of being posted._

DOT Compliance Program Administrator

If you're a collaborative team player who thrives in a dynamic work environment and is passionate about ensuring the well-being of others, this opportunity is for you! As part of our team, you'll engage with a diverse range of internal and external stakeholders, working on various projects that support Colorado Springs Utilities' regulatory and compliance needs. You’ll be challenged with meaningful work while contributing to the delivery of safe, reliable, and competitively priced utility services for the citizens of Colorado Springs.

We are seeking a detail-oriented and strategic **DOT Compliance Program Administrator** to oversee our DOT FMCSA Program with precision and adherence to our comprehensive DOT FMCSA Policy. This essential role within the Regulatory and Compliance Division ensures full compliance with federal and state vehicle and driver regulations as outlined in our internal policy. As a subject matter expert, you will lead the administration, documentation, and continuous improvement of our compliance program, supporting over 500 drivers and a fleet of more than 2,000 units.

In this role, you will spend your days engaging in:

+ Maintaining daily documentation and reporting for Driver Qualification Files using the Lee Trans database, including monitoring expired and expiring documentation

+ Conducting periodic internal assessments on accident registers, roadside inspections, and Driver Qualification Files (DQFs) to ensure compliance with DOT FMCSA regulations

+ Ensuring all drivers complete mandatory USU online training for Cargo Securement and DVIR, and tracking completion in the University Learning Station (ULS)

+ Overseeing the retention and auditing of Driver Vehicle Inspection Reports (DVIRs)

+ Issuing and maintaining vehicle permits for oversized and overweight vehicles, and ensuring the Annual DOT inspection

+ Coordinating and tracking CDL driver training, testing, and medical certifications, including scheduling road tests (CORT) and ensuring all requirements are met before authorizing driving privileges

+ Reviewing FMCSA and SMS portals for roadside inspections, crashes, and safety measurement summaries, and providing periodic data quality assessments

+ Serving as the central point of contact for all DOT FMCSA compliance matters, including supporting audits, investigations, and regulatory updates

+ Partnering with Safety & Health, Fleet Operations, Human Resources, and Risk Management to ensure integrated compliance

+ Supporting the administration of the DOT Drug and Alcohol Testing Program in collaboration with Human Resources and Regulatory Compliance, in accordance with Parts 40 and 382

+ Maintaining and updating the MCS-150 annually, including unit numbers, mileage, and driver numbers, as required by FMCSA

+ Ensuring all recordkeeping and documentation is maintained according to established retention schedules and regulatory requirements

+ Ability to present and effectively communicate regulatory requirements around DOT FMCSA

Required Qualifications:

+ Demonstrated years of experience working with DOT compliance, including direct experience with FMCSA regulations, driver qualification file management, and vehicle inspection protocols as detailed in our DOT FMCSA Policy

+ A valid Commercial Driver’s License (Class A) and the ability to drive various fleet vehicles is required

+ Proficiency in compliance databases and reporting tools such as Lee Trans, Cority, Asset Works, and ServiceNow

+ Strong knowledge of federal and state transportation regulations, including Parts 40, 382, 390, 391, 395, and 396

+ Demonstrated ability to coordinate and deliver training, manage documentation, and support regulatory audits

+ Preferred Qualifications:• Certified Director of Safety (CDS), Certified Safety Professional (CSP), or similar credential• Experience in a municipal or utility environment

Our Commitment to Our Employees…

Our people are the heart and soul of Colorado Springs Utilities. They keep the lights on, gas flowing, water coming in, and wastewater leaving. We do not just say people are important – we prove it! That’s why we are honored to invest in protecting the health and financial security of our employees and their families through our rich benefits program.

+ Time Off – Because everybody needs time off to recharge

+ Vacation – New employees accrue 13 days of paid time off to start, while our more tenured employees accrue 24 days per year

+ Personal Leave –3 days per year of personal leave

+ Paid Holidays –12 paid holidays per year

+ Sick Leave – Accrue 12 days of sick leave annually for those days when you or a family member is feeling under the weather

+ Vacation Buy – Purchase up to 40 hours of additional vacation time

+ Pension Plan – Looking forward to a comfortable lifestyle once you’re done working? The Colorado Public Employees’ Retirement Association (PERA) provides you with retirement benefits and peace of mind when you retire

+ Medical – Select from three comprehensive medical plans, starting at $0 per month. Employees also enjoy access to a Health Savings Account (HSA) and Flexible Spending Account (FSA). (effective the 1st of the month following your start date)

+ Wellness Program – Voluntary wellness program that allows you and your spouse to each earn up to $500 to use towards healthcare expenses, $100 in Visa gift cards, and up to $400 in gym membership reimbursements

+ Dental – Select from two dental plans, with in-network PPO preventive care covered at 100% and access to orthodontia coverage (effective the 1st of the month following your start date)

+ Vision – Voluntary plan that covers full vision care services and discounts on LASIK eye surgery (effective the 1st of the month following your start date)

+ Retirement Saving Programs – Supplement your pension plan with voluntary retirement programs such as the PERAPlus 401(k) and MissionSquare’s Roth IRA and 457 plans

+ Disability Coverage – Short-Term (STD) and Long-Term Disability (LTD) insurance available for purchase (effective the 1st of the month following your start date)

+ Employee Assistance Program (EAP) – Makes the going a little easier by aiding with mental health, stress management, work-life balance, financial and legal matters, and much more

+ Long-Term Care Insurance (LTC) – Whether it's due to an accident or a serious illness, LTC insurance is available for purchase to help you and your loved ones (effective the 1st of the month following your start date)

+ Life Insurance – Company-paid life insurance and supplemental coverage available (effective the 1st of the month following your start date)

+ Tuition Reimbursement – Employees are eligible to receive up to $5,250 annually for Tuition Reimbursement

+ Qualifying Public Service Employer – Payments made towards student loans may qualify for the Public Service Loan Forgiveness Program

_ATTENTION_** **_:_

+ _All positions will be posted for a minimum of 5 calendar days._

+ _Starting pay will be determined within the posted pay range based on the experience, education, and training of the successful candidate; if there is a single pay rate posted, the job starts at that rate._

+ _Colorado Springs Utilities does not sponsor work visas of any kind (including but not limited to H-1B, TN, or F-1 student visas with an OPT extension)._ **_Eligible applicants must be authorized to work in the United States._**

**Colorado Springs Utilities is an Equal Employment Opportunity/Affirmative Action employer.** Our differences make us richer. Learning and growing from one another makes us more than what we were. We want our workforce to be as diverse as our business and recognize the limitless benefits of this commitment. Our desire is to have the organization reflect the diversity of the Pikes Peak Region. As an Equal Employment Opportunity employer, it is our commitment that no person shall be unlawfully discriminated against because of race, color, national origin or ancestry, sex, age, religious convictions, veteran status, disability, political beliefs, sexual orientation, or gender identity. Affirmative Action is Colorado Springs Utilities’ effort to ensure positive steps are taken to have a representative workforce reflective of the relevant available labor force.

For more information regarding applicant rights, visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm

**Accessibility Accommodations** . If you are an individual with a disability or disabled veteran who is unable to use our online tools to search and apply for jobs, you may request a reasonable accommodation by contacting us at [email protected] or by calling 719-668-7500. This option is reserved for individuals who are unable to use or require assistance with the online tools as the result of a disability and is not intended for other purposes.

**E-Verify and Right to Work Notice** . Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. Colorado Springs Utilities participates in E-Verify. For more information on your rights and responsibilities as an applicant, please visit: http://coloradospringsutilities.jobs/applicants-rights-and-responsibilities/ . If you have a legal right to work in the United States, there are laws to protect you against discrimination in the workplace. You should know that no employer can deny you a job or fire you because of your national origin. Unless mandated by law or government contract, employers cannot require you to be a U.S. Citizen or permanent resident or refuse any legally acceptable documents. If any of these things have happened to you, you may have a valid charge of discrimination that can be filed with the OSC. Contact the OSC for assistance in your own language. Call 1-800-255-7688. TDD for the hearing impaired is 1-800-237-2515. In the Washington, D.C., area, please call 202-616-5594, TDD 202-616-5525 Or write to: U.S. Department of Justice Office of Special Counsel NYA 950 Pennsylvania Ave., N.W. Washington, DC 20530.

**Have a question?** If you have a question about a position or need assistance from a recruiter, email us at [email protected] or call 719-668-7500.

Job Type: Business Operations