"Alerted.org

What We're Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

This position is an in-office position at the Utah Transit Authority's Frontline Headquarters located at 669 W 200 S, Salt Lake City, UT. Although the position is with HNTB, the position will be serving as an extension of staff for UTA with a team of Project Controls Specialists consisting of both HNTB and UTA employees.

This position has three major areas of responsibility: project controls for individual projects; project financial reporting for Capital Projects department; and use of UTA’s project control systems, including Procore. Manages all project control activities associated with the planning and distribution of resources from federal, state, local and UTA sources for various capital projects, including but not limited to Street Car, Light Rail, Commuter Rail, Bus Rapid Transit, UTA facilities, Information Technology, Safety, Security, Mobility Management, Real Estate, Transit Oriented Development and Planning projects. Oversees multiple design and construction schedules and budgets to ensure necessary resources are forecast and available for each project. Prepares staffing plans including contractor and consultant requirements for all projects and coordinates budgeting activities for multiple projects concurrently according to UTA and Federal Transportation Administration (FTA) project requirements. Oversees and reviews project schedules using Primavera P6 to monitor progress for each project. Regularly updates records and prepares multiple status reports, documenting the cost status for all projects. Monitors procurement schedules for purchasing to allocate staff, contractor/consultant, and other costs to proper projects and grants. Coordinates project control activities with project management teams, consultant schedulers, contract administrators and UTA Accounting department. Provides grant support and administration services for multiple UTA departments including reviewing MPR’s and FFR’s for consistency before they are submitted to FTA.

1. Plans and coordinates project controls for multiple construction projects in coordination with schedulers and accounting, grant administrators, procurement, legal and subcontractors.

1.1 Assists project managers in the preparation of project budgets ensuring they are consistent with requirements in the Project Control User Manual for UTA, UTA’s qualified Program Management Plan for FTA, and other UTA policies concerning Grants, Procurement, Legal, Environmental, Accounting, FTA and other State and Local Government requirements.

1.2 Maintains clear understanding of the project’s contractual obligations with contractors, the Federal Transit Authority and Inter-Local Governments.

1.2.1 Works with the Project Managers, Grant Administrators, Contract Specialists and Accounting Personnel to set-up effective tracking of project activities and cost.

1.2.2 Attends project meetings in order to understand the needs and process of the individual projects.

1.3 Sets Project Budget with the Standard Cost Code structure in accordance with federal grants, state and local requirements for cost and grant draw downs.

1.4 Coordinates setting up of the codes in UTA's accounting system, JD Edwards’s (JDE), chart of accounts with accounting, grant administrators and procurement.

1.5 Monitors contract compliance in budgets, resources and materials.

1.6 Monitors expenditures and revenues including grants, local funding, and funding from other sources to ensure the project is within the approved budget.

1.7 Collaborates with project managers, accounting, and contracts personnel on cost, budget, procurement and contracting issues.

1.8 Monitors project costs, budgets and obligations for Capital Projects department and prepares monthly project cost update reports for all UTA capital projects. Reconciles IPCS projects against accounting records in JDE to ensure contract obligations, change orders and project expenditures are appropriately accounted for in the project budgets.

1.9 Coordinates with Procurement & Contracts Specialists and Accounting to ensure the contract obligations have been processed.

1.10 Works with project managers, consultants, and other staff to obtain independent cost estimates for scope changes as well as new procurements for projects.

1.11 Reviews, understands, and implements project documents (bonds, insurance, schedules, DBE requirements, and quality plans), contracts, change orders, cost, contractual requirements and funding.

1.12 Prepares and processes contract change orders in accordance with contractual and internal policies and procedures. Assigns numbers and tracks potential change orders through estimating and negotiation stage. Creates a change order request for the Configuration Control Committee Approval. Creates the LaserFiche approval form for Change Orders that need board approval. Processes the Change Orders to make a legal contract modification.

1.13 Processes invoices and Payments.

1.13.1 Reviews the invoice section of the contract for compliance with the contract. Ensures costs and schedules are accurate for work performed; resolves discrepancies with the contactors if required. Once the contractual and actual costs are deemed accurate, performs invoice coding and obtains signatures required for the Procurement & Contracts Specialists and Accounting to make payments.

1.14 Assists with researching, analyzing and making recommendations to the Project Managers processes based on cost, efficiency, legal, regulatory, FTA, ILA’s, as well as UTA’s internal policies and procedures, for the Project Managers.

2. Administers capital budgeting process for Capital Projects department as well as for all other UTA capital projects.

2.1. Monitors and forecasts project and program budgets and identifies potential funding and staffing issues.

2.1.1 Understand different funding sources of projects based on the yearly budgeting process and apply them to track costs to appropriate projects to ensure revenues are received as well as cost allocation is accurate.

2.2 Acts as primary contact between Accounting and Capital Projects. Establishes account codes for projects based on FTA grant structures, Inter-Local agreement funding, and local funding.

2.3 Defines, develops and provides information and analysis to support management in the budget decision making processes.

2.4 Provides financial reviews for management which includes preparation of internal and external reporting.

2.5 Ensures company policies are followed and financial discipline is maintained and frequently perform ad-hoc analysis.

2.6 Prepares annual capital project budgets with department managers, capital project managers, finance and accounting departments and coordinates budgeting activities with project managers.

2.7 Organizes project codes and accounts to which funds are allocated and tracks the flow of funds from grants to individual projects.

2.8 Ensures that funds are available for each project activity according to the various project schedules (timing for funds to be available is critical).

2.10 Provides regular reports on department budget status.

2.11 Assists in preparing annual staffing plan and allocates personnel, contractor and consultant resources to various activities and projects.

2.12 Arranges for consultant and/or contractor services to accommodate specific project needs where internal staff resources are not available.

2.13 Coordinates the preparation of numerous reports and documents the status of each project relative to the FTA program requirements. Assists in the annual update of financial planning for capital projects in accordance with UTA and FTA guidelines.

3. Prepares monthly and periodic reports using the Procore and UTA's Integrated Project Controls System (IPCS) to identify the status of actual costs and obligations compared to budgeted resources and project schedules and assists with external contractor access to Procore so they can submit deliverables, submittals and transmittals required for the project.

3.2 Tracks expenditures and staffing costs for each project to ensure resources are utilized properly according to approved budgets.

3.3 Tracks scope, budgets, contracts, risk, issues/action items, labor charges and schedules using Procore, IPCS and JDE.

3.4 Reports progress for each project according to scheduled timetables.

3.5 Develops and modifies the system with the changing needs of UTA’s Capital Projects, Planning, Safety, Security, Mobility Management, Real Estate, Transit Oriented Development, Information Technology, Maintenance and Operations Teams. Communicates needs to external consultants who will modify the software, test and deploy the changes.

3.7 Create external access for UTA contractors and stakeholders to submit and review various project deliverables, submittals and transmittals.

3.8 Maintains accuracy of Procore and obtains the data from UTA systems such as: financials from JD Edwards, document control system - LaserFiche and scheduling system - P6.

4. Participates in the Configuration Control Committee (CCC) as assigned.

4.1 Collects and reviews agenda items from project managers and project controls specialists and creates agenda for the CCC meeting.

4.2 Ensures the data submitted in IPCS is correct and accurate.

4.3 Coordinates and conducts reviews of all change orders, prior to being submitted to the CCC Committee.

4.4 Makes recommended changes to the draft agenda.

5. Performs other duties as assigned or requested.

What You'll Do:

+ Prepares material, labor, and equipment cost estimates for concept designs, design development documents, bid documents and change orders.

+ Assists in the development of conceptual estimates reflecting the potential budget of a project at a highly preliminary stage of design development and assists in the development of Independent Cost Estimates (ICE) to support the change management process for active projects.

+ Assists in the creation, maintenance and control of budgets and schedules from design concept through project completion. Utilizes the detailed cost estimate to support and develop schedules reflective of the labor hours generated to input schedule activity durations and resource needs.

+ Participates in the review and assessment of the project team or contractor monthly progress schedule updates on active projects and provides advisory input to the project manager or client/owner of the proposed disposition of the progress schedule update.

+ Supports the development of costs forecasts and trends and analyzes accrual of actual costs. Evaluates and documents historical cost data to maintain current estimating standards and databases

+ Consults with the project team or client/owner related to potential claims, claims avoidance, and claims support.

+ Supports the preparation of reports and performance dashboards for a variety of project controls metrics, analyzes data and creates and/or participates in client presentations.

+ Assists with defining project risks and maintaining project risk register. Escalates project risks and partners with the project team to create and propose mitigation plans.

+ Supports project controls technology and project management control systems (PMCS). May assist in the implementation of an appropriate (PMCS) solution.

+ May participate in negotiations on behalf of the client including providing support in price negotiations, contacting vendors to obtain quotes for materials and services, and leading change order negotiations as needed.

What You'll Need:

+ Bachelor's degree in Engineering, Architecture, Construction Management or related field and 3 years’ relevant experience, or

+ In lieu of education, 7 years’ relevant experience OR 3 years’ relevant direct contractor experience

What We Prefer:

+ AACE Project Risk Management Professional (PRMP), PMI Risk Management Professional (RMP), or equivalent

+ Project Controls experience in two or more phases of project lifecycle (e.g., predesign, design, procurement, construction, and post-construction phases)

+ Project Controls experience working as client's PM/CM agent (e.g., providing program management/construction management services), or as part of design-build contractor (or equivalent design and construction experience)

Knowledge:

* Familiarity with contracts process and requirements (RFP, RFQ, RFI, MOU, NTP, change orders, etc.)

* Bonding and insurance requirements for contractors

* Disadvantage Business requirements

* Understanding of Federal Requirements regarding Grants and Grant Administration

* Procore, LaserFiche, DocuSign, JD Edwards and UTA's IPCS Integrated Project Control System preferred

Skills:

* MS Office, including Word, Excel, Outlook – Advanced

* Primavera P6 – Preferred

* Organizational

* Verbal and written communication

* Multi-tasking

* Customer service

Abilities:

* Coordinate a multi-disciplinary team of staff engineers, project managers, IT personnel, bus and rail operations and maintenance, and consultants.

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about Equal Opportunity Employer/Disability/Veteran

Visa sponsorship is not available for this position.

\#JEK #ProjectControls

.

Locations:

Salt Lake City, UT

.

.

.

.

.

.

.

.

.

.

.

.

.

.

.

.

.

_NOTICE TO THIRD-PARTY AGENCIES:_

_HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees._

**Job Type:** Regular

**Full/Part Time:** Full time

**Job Category:** Project Controls Group

**ReqID:** R-26123