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College Assistant (Hourly) - Human Resources

GENERAL DUTIES

- Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.

- There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as

needed.

- Maximum tenure for any employee in this hourly position is 1040 hours per year.

- Performs routine clerical work; may answer and attend to telephone calls; maintain records,

operate office machines (such as copier), sort and distribute mail, issue keys and identity cards,

act as messenger, and perform related tasks as required.

- Types letters, memoranda, charts, and similar materials.

- Acts as cashier.

- Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.

- Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.

- Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.

- Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.

- May operate computers, computer software, and other electronic equipment in performing assigned tasks.

CONTRACT TITLE

College Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

The CUNY School of Medicine is seeking a part-time College Assistant to support the Office of Human Resources. Reporting directly to the Executive Director of Human Resources, the College Assistant will play a key role in day-to-day operations, serving as the department’s first point of contact and providing high-quality customer service to faculty, staff, and visitors.

This role requires excellent organizational skills, professionalism, and a proactive attitude. The College Assistant will support various functional areas of HR including benefits administration, recruitment, payroll, time and leave tracking, data entry, and general administrative support.

In addition to the CUNY School of Medicine Overview duties, responsibilities include but are not limited to the following:

+ Serve as a front-line contact for the HR office, fielding inquiries and directing requests to the appropriate HR staff

+ Organize and maintain accurate and confidential personnel files

+ Assist in managing the departmental calendar, including scheduling meetings and appointments

+ Collect, reconcile, and track employee timesheets to support payroll processing

+ Participate in recruitment, onboarding, and training activities including scheduling interviews and preparing materials

+ Provide general administrative support such as filing, copying, scanning, and data entry

+ Assist with departmental events, special projects, and other HR initiatives as assigned

+ Performs other duties as assigned by the Executive Director of HR

MINIMUM QUALIFICATIONS

- Must demonstrate sufficient skills to perform the duties of the assigned tasks.

OTHER QUALIFICATIONS

PREFERRED QUALIFICATIONS:

+ At least 1 year in a customer service-oriented position

+ Proficiency in Word, Excel, and Outlook

+ Organized and detail-oriented

COMPENSATION

This is a part-time position of up to 20 hours per week, scheduling of the days can be worked out.

Hourly Rate Range - $19.12 - $24.00

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

Candidates should provide a resume and cover letter.

CLOSING DATE

Open until filled. Review of resumes to begin on June 12, 2025.

JOB SEARCH CATEGORY

CUNY Job Posting: Support Staff

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

30425

Location

CUNY School of Medicine