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Description

Job Description

As an Executive Assistant (EA), you play a crucial role in ensuring the seamless operations and efficiency of senior management at Robert Half. You will provide comprehensive administrative support to executive leadership, acting as a gatekeeper, coordinator, and problem-solver. Your responsibilities will be vital to empowering leadership to focus on strategic priorities by managing a wide array of logistical and operational tasks.

Key Responsibilities

Administrative Support

+ Manage the executive's daily calendar, including scheduling meetings, appointments, travel, and events while balancing competing priorities (Source: RH Acronym Guide.docx - EA).

+ Organize and prepare meeting materials, agendas, presentations, and reports, ensuring executives have all the necessary information to make informed decisions (Source: RH Acronym Guide.docx - EA).

+ Serve as the primary point of contact for internal and external communications, acting as a liaison between senior management and stakeholders (Source: RH Acronym Guide.docx - EA).

+ Monitor email correspondence, flagging critical messages and drafting replies as directed by the executive (Source: RH Acronym Guide.docx - EA).

Project Coordination

+ Assist in the coordination of cross-functional projects, working closely with teams to ensure deliverables align with the executive's strategic objectives (Source: RH Acronym Guide.docx - EPI).

+ Ensure project deadlines are met and support project tracking by preparing milestone updates and progress reports.

Travel and Event Management

+ Coordinate detailed travel arrangements, including flights, accommodations, itineraries, and expense reports (Source: RH Acronym Guide.docx - EA).

+ Assist in the organization of corporate events, meetings, and team-building activities, ensuring compliance with company standards and vision (Source: RH Acronym Guide.docx - EPI).

Confidentiality and Compliance

+ Maintain and safeguard sensitive executive, company, and client information with the utmost confidentiality and professionalism (Source: RH Acronym Guide.docx - Integrity).

+ Handle and process highly confidential documents in compliance with organizational policies and regulations, including ESG initiatives (Source: RH Acronym Guide.docx - ESG).

Process Improvement

+ Proactively identify opportunities to improve administrative processes, offering solutions to streamline workflows and enhance productivity (Source: RH Acronym Guide.docx - Innovation).

+ Leverage technology and tools to increase the efficiency of scheduling, communication, and coordination tasks.

What We Offer

+ A collaborative and inclusive workplace culture (Source: RH Acronym Guide.docx - Inclusion).

+ Opportunities to grow within the organization while working alongside a dedicated, innovative team (Source: RH Acronym Guide.docx - Innovation).

+ Competitive salary, robust benefits, and a commitment to work-life balance.

Requirements

Qualifications

Education and Experience

+ A bachelor's degree or equivalent experience in business administration, communications, or a related field is preferred.

+ 3+ years of experience in an administrative or executive assistant role, supporting high-level management.

Skills and Competencies

+ Exceptional Organization: Ability to manage multiple tasks and prioritize competing demands in a fast-paced environment.

+ Communication Excellence: Strong written and verbal communication skills, with the ability to convey messages professionally and succinctly.

+ Attention to Detail: High level of accuracy and thoroughness in completing tasks.

+ Technological Proficiency: Competence in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling software.

+ Interpersonal Skills: Demonstrates integrity, discretion, and reliability while fostering positive relationships with internal and external stakeholders (Source: RH Acronym Guide.docx - Enterprise Values).

+ Adaptability: Comfortable responding quickly to changing priorities and deadlines.

Preferred Qualifications

+ Familiarity with Robert Half's internal tools, such as the Everyday Hero (EDH) program or Enterprise Values initiatives, is a plus (Source: RH Acronym Guide.docx - EDH).

+ Knowledge of industry-specific policies and procedures, including Equal Employment Opportunity (EEO) compliance (Source: RH Acronym Guide.docx - EEO).

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .