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Description

We are looking for an experienced Executive Assistant to provide high-level administrative support for the Chief Executive Officer. This contract position, based in Santa Rosa, California, offers an opportunity to contribute to both executive operations and development initiatives. The ideal candidate will bring strong organizational skills, professionalism, and experience in managing calendars, donor relations, and communication with key stakeholders.

Responsibilities:

• Schedule and coordinate meetings and appointments for executives, ensuring efficient time management.

• Oversee calendar management and maintain organized filing systems for important documents.

• Handle administrative tasks such as faxing, copying, and document preparation.

• Arrange travel plans, including transportation and accommodations, for the executive team.

• Prepare and edit presentations for public speaking engagements using tools like PowerPoint.

• Take meeting minutes during organizational and board meetings and prepare board packets.

• Assist with donor database management, including updating records and generating reports.

• Support donor relations by coordinating follow-up activities, recording gifts, and managing pledge billing.

• Provide logistical support for donor events and stewardship visits, ensuring smooth execution.

Requirements

• Bachelor’s degree in a relevant field or equivalent experience demonstrating attention to detail.

• Minimum of five years of experience as an Executive Assistant.

• Proficiency in tools such as ADP Financial Services, Cisco Webex Meetings, and Concur.

• Strong skills in calendar management, communication, and handling correspondence.

• Experience with CRM platforms and timekeeping systems like Kronos is a plus.

• Ability to manage multiple priorities while maintaining attention to detail.

• Excellent written and verbal communication skills for interacting with stakeholders.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .