• Executive Assistant

    Robert Half Office Team (Nashville, TN)


    Description

    Job Description: We are seeking a highly organized and proactive Executive Assistant to provide exceptional support to senior management. The Executive Assistant will act as a trusted partner to executives, ensuring their daily operations run smoothly, enabling them to focus on strategic goals and initiatives. This role requires a high level of confidentiality, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.

    Key Responsibilities:

    + Administrative Support and Coordination: Manage executive calendars, schedule meetings, and coordinate travel arrangements while ensuring an efficient workflow throughout the day

    + Scheduling and Prioritization: Act as a gatekeeper to prioritize and organize time-sensitive matters, balancing competing demands effectively

    + Meeting Facilitation: Prepare agendas, take minutes, and follow up on action items from meetings with senior executives

    + Document Handling: Draft and edit correspondence, manage executive files, and prepare presentations to assist in executive decision-making

    + Communication Management: Act as the first point of contact for internal and external stakeholders, ensuring smooth communication on behalf of executives

    + Project Management Support: Assist executives in tracking deadlines, managing special projects, and coordinating cross-functional team efforts

    + Confidentiality and Discretion: Maintain a high level of professionalism and confidentiality when managing sensitive information related to executive tasks and organizational operations

    + Event and Travel Planning: Oversee logistics for executive events, conferences, and travel

    Requirements

    Qualifications:

    + Proven experience as an executive assistant or in a similar administrative role supporting senior leadership

    + Exceptional organizational and time management skills with the ability to prioritize multiple tasks and deadlines

    + Strong written and verbal communication skills

    + High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools (e.g., Teams, Zoom)

    + Ability to maintain a high degree of professionalism and integrity when handling confidential matters

    + Proven ability to work independently and take initiative to drive tasks forward

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .