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Description

We are seeking an organized and proactive Executive Assistant to support senior leadership team in Pleasanton, CA. This hybrid long-term contract position requires someone who can manage complex schedules, handle confidential information, and communicate effectively across all levels of the organization. The ideal candidate will excel in multitasking, project management, and problem-solving while maintaining a high standard of discretion and integrity.

Executive Assistant Responsibilities:

• Manage and prioritize the executive's daily schedule, including confirming meetings, handling expenses, and addressing other administrative needs.

• Facilitate interactions and communications with employees, executives, and external vendors, ensuring efficiency and effectiveness.

• Prepare a variety of materials such as correspondence, presentations, and internal and external communications.

• Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, meeting agendas, and detailed itineraries.

• Anticipate needs and act proactively to address challenges with minimal direction, helping executives stay ahead of their responsibilities.

• Participate in team activities and leadership discussions, fostering a strong understanding of team dynamics and overall collaboration.

• Organize and oversee department events, including scheduling, preparing agendas and presentations, managing logistics, and coordinating attendee participation.

• Develop and implement processes to improve department efficiency and drive business process enhancements.

• Monitor the progress of key tasks, ensuring timely completion and following up on outstanding items as needed.

If you are interested in this Executive Assistant role, please submit your resume for immediate consideration!

Requirements • A minimum of 8 years of experience providing executive support or project coordination to senior-level executives in a fast-paced environment.

• Bachelor’s degree or equivalent experience demonstrating attention to detail.

• Proven ability to manage schedules effectively, prioritizing tasks to optimize the executive's time.

• Exceptional interpersonal, problem-solving, and critical thinking skills, with the ability to work independently.

• Demonstrated ability to handle confidential information with the highest level of discretion and integrity.

• Proficiency in office applications, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Drive, and Zoom.

• Flexibility and a sense of urgency to adapt to shifting priorities and deadlines.

• Strong planning and organizational skills, with experience in process improvement and timeline management. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .