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Position Title:Business Administrator – College of Veterinary Medicine

Job Group:Professional & Scientific

Required Minimum Qualifications:Bachelor’s degree

Preferred Qualifications:Bachelor's degree in business administration, finance, or a related field

Experience with financial reporting, and/or procurement processes.

Experience planning, scheduling, or providing logistics for medium to large events

Experience providing administrative support and customer service to multiple stakeholders in an office environment.

Experience with Microsoft Office Suite, particularly Excel spreadsheets, Outlook email and calendars, Word documents, Microsoft Teams, and Workday software.

Administrative experience in higher education

Job Description:

The Business Administrator plays a vital role in managing academic and administrative functions within the College of Veterinary Medicine (CVM). This position is responsible for overseeing the eValue system, facilitating professional communication programs, managing departmental budgets, coordinating IT procurement, and administering surveys and student job board operations. The role requires strong organizational skills, attention to detail, and the ability to collaborate with faculty, students, and external vendors to support educational and operational initiatives.

Key Responsibilities:

eValue System Management

+ Serve as the primary administrator for the eValue system, ensuring proper setup, user access, maintenance, and troubleshooting.

+ Act as the point of contact with the vendor, MedHub, to support faculty, course, and student evaluations, VM4 clinical year scheduling, and case log tracking.

+ Collaborate with faculty and students to enhance usability and facilitate new form development.

+ Prepare and distribute evaluation reports to department chairs and administrative personnel while ensuring compliance with university policies.

+ Facilitation of the Professional Communication, Assessment, and Learning (PCAL) Program

+ Oversee the planning, staffing, and scheduling of the VM3 Professional Communication course, ensuring coordination with up to 10 community volunteers.

+ Secure appropriate room reservations and ensure smooth execution of approximately 55 daily student encounters.

+ Manage volunteer assessments, process honorariums, and provide follow-up data to the lead instructor for course completion.

Cost Center Management for OCATS/OASA/IT

+ Serve as the Cost Center Manager (CCM) for multiple departments, overseeing budget reviews, transaction approvals, and account maintenance.

IT Procurement and Ordering

+ Manage all IT-related purchasing for the CVM through CyBuy, requisitions, and P-card transactions while ensuring compliance with best practices.

+ Verify funding approvals and coordinate with other department administrators for efficient ordering.

+ Monitor vendor communications and assist in tracking deliveries.

Survey Administration & Student Job Board Management

+ Administer and oversee annual surveys, including alumni, employer, and Senior Exit surveys, as well as ad hoc surveys for accreditation and administrative needs.

+ Manage the CVM internal job board in collaboration with the Assistant Dean.

+ Coordinate the administration of the Veterinary Educators Assessment (VEA) exam for VM3 students, including proctor recruitment, vendor communications, and payment processing.

This posting will be open until filled. However, to receive full consideration, applications should be received by June 9th, 2025.

Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship. Example of Duties

• Represents the department on business affairs and/or faculty affairs to the institution community.

• Monitors and interprets operational policies and procedures in areas such as information technology, communications, and facilities.

• Prepares budgets and financial reports for grants, general appropriations, endowments, and other funds.

• Assists in establishing financial and operational systems to monitor, control, and verify expenditures and carry out financial analysis.

• Manages day-to-day operational needs of a department.

• May assist with employment business needs such as hiring of students, timekeeping responsibilities, and scheduling.

• May supervise students.

Level Guidelines• Individual contributor position with developing professional and/or technical skills working under immediate to general supervision• Grasps professional-level knowledge and concepts of field while working in a progressive learning mode• Works on problems and issues of somewhat limited scope• Follows standard practices and procedures in analyzing situations or data for which answers are available or can be obtained• Responds to inquiries and issues, escalating to manager or higher level workers as appropriate• May lead projects of limited scope and complexity• May provide guidance to students

Appointment Type:Regular

Number of Months Employed Per Year:12 Month Work Period

Time Type:Full time

Pay Grade:PS807

Application Instructions:To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email [email protected] or call 515-294-4800 or Toll Free: 1-877-477-7485. Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: • Retirement benefits including defined benefit and defined contribution plans • Generous vacation, holiday and sick time and leave plans • Onsite childcare (Ames, Iowa) • Life insurance and long-term disability • Flexible Spending Accounts • Various voluntary benefits and discounts • Employee Assistance Program • Wellbeing program • Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.

Original Posting Date: May 29, 2025

Posting Close Date:

Job Requisition Number:R17134

By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference. With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State , we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities.

Iowa State University is a welcoming community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community (https://www.iastate.edu/diversity-and-inclusion/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work.

All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.

Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, 515 294-7612, email [email protected] .

If you have questions about the application process please email [email protected] or call 515-294-4800 or Toll-Free at 1-877-477-7485 . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email [email protected] or call (515) 294-4800 or Toll-Free: (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 .

General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.