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OPS ADMINISTRATIVE ASSISTANT II - 42902985

Date: May 29, 2025

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) .

Requisition No: 853992

Agency: Agriculture and Consumer Services

Working Title: OPS ADMINISTRATIVE ASSISTANT II - 42902985

Pay Plan: Temp

Position Number: 42902985

Salary: $25.00 Hourly

Posting Closing Date: 06/08/2025

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

OPS ADMINISTRATIVE ASSISTANT II

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

OFFICE OF AGRICULTURAL WATER POLICY

***OPEN COMPETITIVE OPPORTUNITY --

THIS IS A FULL-TIME 30-40 HOURS PER WEEK OTHER PERSONAL SERVICES (OPS) POSITION***

CONTACT:

Michelle Fitzgerald, (850) 617-1712

WHO WE ARE:

The FDACS Office of Agricultural Water Policy (OAWP) works with agricultural producers, industry groups, the Florida Department of Environmental Protection, the university system, and the Florida water management districts to develop and implement Agricultural Best Management Practices (BMPs) addressing water quality and water conservation. Agricultural BMPs are practical, cost-effective actions that agricultural producers can take to conserve water and reduce the amount of pesticides, fertilizers, animal waste, and other pollutants entering our water resources.

WHAT WE DO:

The FDACS Office of Agricultural Water Policy performs a variety of critical roles that include the following: develop and assist with the implementation of Agricultural BMPs; conduct agricultural water quality and water supply policy and planning; administer a cost-share program for the implementation of BMPs; partner with other entities in BMP research and demonstrations; provide mobile irrigation lab services; and offer data and technical assistance to producers, stakeholders, and state agencies.

WHAT YOU WILL DO:

We are looking for a highly motivated employee to provide administrative and clerical support to the Director and Assistant Director of Office of Agricultural Water Policy. As an OPS Administrative Assistant II, you will perform a variety of duties including, but not limited to, the following:

+ Communicate with staff regarding needs for materials, supplies, and equipment.

+ Work with the FDACS Office of Agricultural Water Policy Personnel Liaison to process personnel-related items and perform other related duties as requested by the Personnel Liaison and Leadership.

+ Answer incoming phone calls as needed, providing information to callers or routing calls as appropriate.

+ Ensure positive customer service is provided to all callers, visitors and customers.

+ Assist with resolving complaints and questions from stakeholders including written, electronic and telephone communications.

+ Make travel arrangements and arrange travel itineraries for staff. Complete and track authorizations to incur travel, and complete travel reimbursement requests using the Statewide Travel Management System (STMS). Reconcile purchasing card transactions/ Facilitate registration and handle payment for conferences and trainings. Follow all department guidelines, policies and procedures for travel

+ Perform fleet tracking. Collect and maintain copies of vehicle logs, gas receipts, etc., from staff; review the vehicle logs for completeness prior to submittal; coordinate maintenance of vehicles, as needed.

+ Responsible for coordinating conference calls and scheduling meetings.

+ Make copies of correspondence and other printed material as needed.

+ Create folders/notebooks of documents and organize information handouts for presentations.

+ Assist with development of presentations, including content, editing and formatting.

+ Merge letters and addresses for correspondence.

+ Mail letters and packages and assists with processing of incoming and outgoing mail.

+ Light data entry.

+ Light filing, including maintaining organized hardcopy and electronic files

+ Manage and coordinate special projects as assigned.

+ Perform other duties as assigned by the Director, Assistant Director or Personnel Liaison.

KNOWLEDGE, SKILLS, AND ABILITIES:

+ Knowledge of the People First state management system

+ Ability to organize data into logical format for presentation in reports, documents and other written materials

+ Skills in conducting fact finding research

+ Excellent customer service skills

+ Ability to utilize problem-solving techniques

+ Ability to work independently

+ Ability to communicate effectively

+ Ability to establish and maintain effective working relationships with others

+ Ability to interpret rules, regulations, policies, and procedures

+ Skills in MS Outlook, MS Excel, MS Word, MS Teams, MS SharePoint, MS PowerPoint, MS Publisher and Adobe Pro

.

THE DIFFERENCE YOU WILL MAKE:

The Agricultural BMP program benefits agricultural producers because it gives them management strategies, tools, and practices that will improve their water quality, conserve water use, and protect water resources. The program is designed to be technologically and economically feasible for producers, and staff assists them in obtaining the necessary resources to implement BMPs. You will be a vital component in assisting agricultural producers become more nutrient and water efficient while maintaining or improving productivity levels. You will also indirectly impact the lives of Florida citizens by contributing to environmental stewardship, enhancing water quality, and aiding with water conservation.

MINIMUM REQUIREMENTS:

A bachelor's degree from an accredited college or university and two (2) years of administrative experience.

A master's degree from an accredited college or university can substitute for one year of the required experience.

Administrative or clerical experience can substitute on a year-for-year basis for the required college education.

An equivalent combination of education and experience which equals six (6) years can substitute for the above requirements.

Requires possession of a valid Class E driver license.

PAY:

Hourly pay rate of $25.00.

*ATTENTION CANDIDATES*

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

+ All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).

+ Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.

+ Responses to Qualifying Questions must be verifiable in the Candidate Profile.

The Florida Department of Agriculture and Consumer Services values

and supports employment of individuals with disabilities. Qualified

individuals with disabilities are encouraged to apply.

NOTES:

Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.

Preference will be given to applicants that have experience in part or whole, STMS, State of Florida accounting, State of Florida contracts and grants, Microsoft Excel proficiency and proficient organization skills.

The Benefits of Working for the State of Florida

Working for the State of Florida as an OPS employee is more than just a paycheck.

+ Participation in state group insurance (must meet eligibility requirements*);

+ Participation in the Florida Deferred Compensation Plan (457b). For additional details and online enrollment visit MyFloridaDeferredComp.com (https://www.myfloridacfo.com/DeferredComp/) ;

+ State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan). For more information visit Social Security Alternative Plan (aigrs.com) (https://opsfl.aigrs.com/plan-details/social-security-alternative-plan) and read OPS Social Security Alternative Plan (Does not apply to previous FRS Retirees);

+ Flexible Spending Accounts; For a more benefits information, visit www.mybenefits.myflorida.com ;

+ Employee Assistance Program (EAP).

*Seasonal and part-time OPS employees (less than 30 hours average per week) refer to People First at 877-562-7287 or go to: https://www.mybenefits.myflorida.com/myhealth/eligibility\_and\_enrollment/ops\_employees

SPECIAL NOTES:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location:

TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32310

Nearest Major Market:Tallahassee