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RECORDS SPECIALIST - 76001490

Date: May 28, 2025

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) .

Requisition No: 853771

Agency: Highway Safety and Motor Vehicle

Working Title: RECORDS SPECIALIST - 76001490

Pay Plan: Career Service

Position Number: 76001490

Salary: $33,760.08 Annually

Posting Closing Date: 06/11/2025

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

Division of Florida Highway Patrol

Troop B

*Open Competitive Advertisement*

To be considered for this position, applicant responses to qualifying questions must be clearly stated within the employment history. Software systems, actual work experience, and years of employment must be clearly defined, or the application may not be considered for the position.

Contact Person: Captain William Berger, (352) 955-1973

The Organization

At the Florida Department of Highway Safety and Motor Vehicles (DHSMV) we are committed to providing highway safety and security through excellence in service, education, and enforcement. Our nearly 4300 members around the state are dedicated to fulfilling this mission and positively impacting the safety and wellbeing of all Florida residents and visitors.

As part of the Florida Highway Patrol team, you will play a critical role in assisting the Patrol Operations team manage daily administrative activities and provide professional customer service to citizens and other stakeholders.

Our Benefits include

+ Paid Parental Leave

+ Annual and Sick Leave Package

+ Nine Paid Holidays

+ State Health and Life Insurance

+ Educational Benefits

+ Contributory Retirement Plan

To learn more about DHSMV and why it’s a great place to work, visit our website at: flhsmv.gov/careers.

Duties and Responsibilites

Work collaboratively with law enforcement professionals and other stakeholders to provide high-level administrative support which will include answering incoming calls, providing customer service to internal and external customers, mail distribution, requisition of supplies, preparing correspondence, handling public requests, arranging meetings and travel requests and additional clerical duties as required. This position is also responsible for maintaining various databases.

Knowledge, Skills, and Abilites

+ Have knowledge of general office procedures and basic filing practices.

+ Have skill in Microsoft Office Word, Excel and Access.

+ Have the ability to type letters, memoranda and other standard business forms in correct format using correct spelling, punctuation and grammar.

+ Have ability to deal with the public in a courteous and efficient manner.

+ Have ability to operate general office equipment.

+ Be skilled in communicating effectively, verbally and in writing.

+ Have ability to prioritize, organize and coordinate work assignments.

+ Have ability to establish and maintain effective working relationships with others.

Consider building your career with us! To learn more about FLHSMV and why it’s a great place to work, visit our website at:http://www.flhsmv.gov/careers/.

Preferred Qualifications

+ Clerical experience (filing, typing, preparing, and maintaining records and/or reports).

+ Experience providing customer service in-person or via telephone.

Job Related Requirements

+ A Level 2 background check, along with Criminal Justice Information System (CJIS) clearance, to include a fingerprint-based check of the criminal records of the FBI, as a condition of employment pursuant to Chapter 110.1127, 435 and 943, Florida Statutes. Please note that, since this position requires CJIS clearance, the Department will have access to all an applicant’s criminal and juvenile delinquency records, even those that have been sealed or expunged.

+ High School Diploma or GED equivalent.

General Information

+ The elements of the selection process may include a skill assessment and/or oral interview.

+ Applicants being considered for employment will be required to submit to a fingerprint-based background investigation, which will include a check of the criminal history records of the FBI. FLHSMV employees are paid once a month on the last workday of each month. All state employees are required to participate in the direct deposit program pursuant to s. 110.113 Florida Statutes.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Location:

GAINESVILLE, FL, US, 32307 GAINESVILLE, FL, US, 32641 ALACHUA, FL, US, 32615 GAINESVILLE, FL, US, 32607 GAINESVILLE, FL, US, 32608 GAINESVILLE, FL, US, 32653 GAINESVILLE, FL, US, 32605 GAINESVILLE, FL, US, 32609 GAINESVILLE, FL, US, 32606 ALACHUA, FL, US, 32315 GAINESVILLE, FL, US, 32611 GAINESVILLE, FL, US, 32601

Nearest Major Market:Tallahassee