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RECORDS TECHNICIAN - 64084019

Date: May 29, 2025

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) .

Requisition No: 853838

Agency: Department of Health

Working Title: RECORDS TECHNICIAN - 64084019

Pay Plan: Career Service

Position Number: 64084019

Salary: 33,760.00

Posting Closing Date: 06/06/2025

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

Open Competitive Advertisement

Your Specific Responsibilities:

This is a responsible clerical position for the Immunization Clinic, under the direct supervision of the Public Health Services Manager E–SES. This position must demonstrate initiative and good judgment to organize, prioritize and complete assigned tasks. Must maintain confidentiality regarding all client information. Promotes the department as a positive, caring community organization through courteous behavior toward all clients and co-workers. Conducts all Escambia County Health Department (Escambia CHD) business in a pleasant and courteous manner. Keeps supervisor fully informed of activities, pertinent issues, upcoming events, and potential problems. Travel may be required.

Performs clerical work as required for the Immunization Clinic, Clinical Nursing Program.

1. Operates and/or utilizes a wide variety of standard business and office machines and equipment including computers and computer programs such as Excel, Word, and Outlook.

2. Operates telecommunications terminals facsimile (Fax), calculators, copiers, scanners, etc.

3. Acts as the office receptionist, answers telephone and relays messages in a timely manner.

4. Assists with check-in at Immunization Clinic check-in desk and Clinic daily report.

5. Utilizes knowledge of Florida Shots (FL Shots) System and the Health Management System (HMS) scheduling to assist clients.

6. Receives clients for appointments in a courteous and timely manner (check-in).

7. Compiles and labels client documents appropriately.

8. Assists nursing staff to maintain the clinic flow

9. Takes clear and concise messages and/or forwards calls using a multi-line phone.

10. Registers clients into FL Shots, reviews immunization history, transfers out of state immunization records to FL Shots.

11. Faxes document, sets up appointments and on the completion of these tasks uses appropriate documentation.

12. Provides clear and concise documentation in HMS or FLSHOTS and coordinates follow-up actions with nurses.

13. Scans and attaches immunization records and support documents into the HMS system.

14. Uses outlook email and calendar to keep abreast of upcoming events and communicate with supervisor regarding leave requests.

15. Maintains adequate supply of Vaccine Information Statements (VIS) copies for nurses.

16. Prepares patient reminder letters monthly for mail out.

17. Handles returned mail and documents appropriately.

18. Monitors office supplies and submits supply requests to the Public Health Services Manager E–SES.

Prepares clinic area for clinic service

1. Maintains educational folders for clinical area

2. Prepares medical supply requisitions monthly and stores supplies in assigned locations.

3. Assists nursing staff as needed for end of the day inventory of vaccinations

4. Assists with inventory and stocking of medical and office supplies and documents on supply sheets.

5. Keeps clinic/lobby area clean and free from hazards for clients.

OTHER RELATED DUTIES: Other related duties, which may include clinic and emergency assignments as required. Participates in In-service and staff development programs related to job performance.

7. Knowledge, skills, and abilities, including utilization of equipment, required for the position:

•Knowledge of the principles and techniques of effective communication.

•Knowledge of the methods for organizing and presenting data.

•Ability to conduct meetings and to make presentations.

•Ability to collect, record and analyze data relating to records or operational procedures.

•Ability to utilize problem-solving techniques.

•Ability to prepare reports.

•Ability to make decisions in a timely manner.

•Ability to understand and apply applicable rules, regulations, policies, and procedures.

•Ability to plan, organize and coordinate work assignments.

•Ability to communicate effectively.

•Ability to establish and maintain effective working relationships with others.

Experince: Minimum 1-3 years experience working in a medical office.

Where You Will Work: 1295 West Fairfield Drive; Pensacola, FL 32501

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;

• Nine paid holidays and one Personal Holiday each year;

• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;

• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com );

• Flexible Spending Accounts;

• Tuition waivers;

• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Location:

PENSACOLA, FL, US, 32501

Nearest Major Market:Pensacola