"Alerted.org

CONTRACT MANAGER - 55008985

Date: May 29, 2025

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) .

Requisition No: 853922

Agency: Department of Transportation

Working Title: CONTRACT MANAGER - 55008985

Pay Plan: Career Service

Position Number: 55008985

Salary: $55,583.46 - $71,931.53

Posting Closing Date: 06/02/2025

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

Cost Center 510 / District Maintenance Engineer

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON: Tracey Scott

CONTACT EMAIL ADDRESS: [email protected]

ANTICIPATED BI-WEEKLY HIRING SALARY:$2,583.13 ($67,161.38/ annual)

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

CONTRACT MANAGER - DISTRICT FIVE/ DISTRICT MAINTENANCE

This position will serve as a liaison to the District’s Operations Centers, coordinating Maintenance Contract Administration efforts, and will be responsible for performing Quality Control checks of the District’s Maintenance Contract Administration activities

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Where You Will Work:

DISTRICT FIVE

719 S. WOODLAND BOULEVARD

DELAND, FL 32720

Annual Salary Range:

$55,583.46 - $71,931.53

Your Specific Responsibilities:

Participates in Quality Control checks of Operations Center's contract administration. This includes but is not limited to running CONQAR reports and performing documentation reviews at the local office.

Analyzes and resolves issues related to the Trns*Port system including Site Manager (SM) and the Project Estimate System (PES). Serves as the Application and Security Coordinator for Site Manager and analyzes and resolves issues related to the maintenance contracts side of the Maintenance Management System (MMS). Provides technical support to Operations Center contract personnel and District Maintenance staff upon request. Ensures all computer related data entry aspects of District Contracts is entered accurately.

Analyzes and investigates all Final Contractor Field Performance Reports and the established Contractor Final Rating Score. During this process, concentration is specifically on ratings below 80 and are considered to be critical issues by the Department. Coordinates with the applicable Operations Center regarding any discrepancies and/or questionable scores and/or comments on the Performance Report. In addition, resolves invoice problems and contractor issues.

Performs advanced engineering work in system management and analysis with regard to Maintenance contracts in the District. Serves as a liaison to the Operations Centers and other inter-departmental offices to coordinate contract efforts for the Operations Centers. Manages the active E contracts which includes but is not limited to: Final Evaluations, Supplemental Agreements, and related correspondence.

Manages Maintenance Contract program funds for E contracts by preparing Work Program Change Requests in Project Suite (PSEE) and Work Program Email Request forms. Prepare Encumbrance request and enter into the Contract Funds Management System (CFM) and Florida Accountability Contracts Tracking System (FACTS) for processing. Researches and checks contract balance issues in the Florida Accounting Information Resource (FLAIR) and FLAIR Information Delivery Options (FIDO) systems. Responds to Five Year Certified Forward Report, 24 Month Non-Activity Report, Expired Encumbrance Report and the Outstanding Encumbrance Report. Analyzes the financial management MADDOG report to prevent roll forward and resolves any corresponding issues.

Assists and trains Operations Center and District Maintenance personnel via telephone, site visits and group meetings. Provides current and up-to-date contract information to Maintenance Contract Personnel. Responds timely and accurately to requests and inquiries.

Assist and support in the day-to-day operations of the I4 Public-Private-Partnership Concession Agreement. Develop tools to assist in the tracking and management of non-compliant items. Draft reports for distribution, review and process monthly invoices and track quarterly deductions associated with non-compliant items. Assist in the preparation of reports, documents, and presentations for higher level managers in District and Central Office.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

+ Maintenance contracts.

+ Applying procedures to work assignments.

Skills in:

+ The technical aspects of the transport system including sitemanager and Project Estimating System (PES).

+ Creating spreadsheets in Excel and documents in Word.

+ Working in Department programs such as FM System, FLAIR, FACTS, FIDO and other contract and financial accounting programs.

+ Providing customer service.

+ Organizing records and handling multiple tasks and interruptions.

+ Planning and organizing work assignments.

+ Communicating effectively, both verbally and in writing.

+ Communicating technical and legal information effectively, both verbally and in writing.

Ability to:

+ Negotiate with contractors and municipalities.

+ Develop training plans and materials and to communicate training materials to technical and non-technical staff.

+ Handle multiple tasks and to independently plan, coordinate, complete and track the status of assignments.

+ Meet deadlines.

Other Job-Related Requirements:

• Due to the nature of this position, incumbent must respond to emergencies.

Minimum Qualifications:

• High School Diploma or Certificate of High School Equivalency.

The State’s total compensation package for employees features a highly competitive set of employee benefits including:

+ Health insurance (over 90% employer paid)

+ $25,000 life insurance policy (100% employer paid)

+ Dental, vision and supplemental insurances

+ State of Florida retirement package

+ 10 paid holidays a year

+ Generous vacation and sick leave

+ Career advancement opportunities

+ Tuition waiver for public college courses

+ A variety of training opportunities

+ Employee Assistance Program (EAP)

For additional benefit information available to State of Florida employees, visit: https://www.mybenefits.myflorida.com/

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Location:

DELAND, FL, US, 32720 DELAND, FL, US, 32724

Nearest Major Market:Daytona Beach