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Strategic Enterprise Project Coordinator

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Strategic Enterprise Project Coordinator

Salary

$57,708.00 - $75,024.00 Annually

Location

Denver Metro, CO

Job Type

Full Time

Job Number

UHA04575-06-2025

Department

Department of Health Care Policy and Financing

Division

Health Information Office

Opening Date

05/29/2025

Closing Date

6/6/2025 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

303 E 17th Ave Denver, CO 80203

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

Sarah Roman, Talent Acquisition Specialist ~ [email protected]

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

STATE OF COLORADO RESIDENCY REQUIRED

NOTE: This announcement may be used to fill multiple openings.

The Department of Health Care Policy & Financing (HCPF) oversees and operates Health First Colorado (Colorado's Medicaid Program), Child Health Plan Plus (CHP+), and other state public health programs for qualified Coloradans. Our mission is to improve health care equity, access and outcomes for the people we serve while saving Coloradans money on health care and driving value for Colorado.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

We are looking for aStrategic Enterprise Project Coordinator to join ourHealth Information Officeon theProject Management team!

As part of the State of Colorado, HCPF offers a competitive benefits package: (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits)

+ PERA retirement benefits including PERA Defined Benefit Plan, PERA Defined Contribution Plan, plus 401K and 457 plans

+ Medical (https://dhr.colorado.gov/state-employees/state-employee-benefits/medical-benefits) , Dental (https://dhr.colorado.gov/state-employees/state-employee-benefits/dental-insurance) , and Vision (https://dhr.colorado.gov/state-employees/state-employee-benefits/vision-insurance) insurance coverage

+ Automatic Short-Term and Optional Long-Term Disability Coverage (https://dhr.colorado.gov/state-employees/state-employee-benefits/disability-insurance)

+ Life and AD&D Insurance

+ Flexible Spending Accounts (https://dhr.colorado.gov/state-employees/state-employee-benefits/flexible-spending-accounts) (FSAs)

+ Family Medical Leave Act (FMLA) (https://dhr.colorado.gov/state-employees/time-off-leave/family-medical-leave-act-fmla) job protection and State of Colorado Paid Family Medical Leave (PFML)

+ 11 Paid Holidays Annually and Accrued Annual and Sick Leave (https://dhr.colorado.gov/state-employees/time-off-leave)

+ Accrued Sick Leave for State of Colorado Temporary Employees

+ Flexplace and Flextime work arrangements

+ Variety of discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program

+ Free RTD EcoPass (https://www.rtd-denver.com/fares-passes/ecopass) to all eligible State Employees

+ Credit Union of Colorado (https://www.cuofco.org/credit-union-colorado-membership-eligibility) Membership Eligibility

+ Some positions may qualify for the Public Service Loan Forgiveness Program. For more

information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs . https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs

TheHealth Information Officedevelops, implements, and maintains the Department’s Health Information Technology (Health IT) and related Information Technology (IT) infrastructure, while coordinating with the Governor’s Office of Information Technology and other stakeholders on HIT and IT projects that impact the Department.? Major responsibilities of the Health Information Office include enhancing and maintaining the Department’s health care claims payment system (Medicaid Management Information System or MMIS) and client eligibility system (Colorado Benefits Management System or CBMS) by developing requirements documentation, reviewing detailed system design approaches, proposing systems solutions to program staff and implementing systems solutions to support Department initiatives.? In addition to aligning the Department’s infrastructure, this Office creates a foundation for emerging Health IT solutions that will be necessary to implement the Department’s transformational vision for the future of Medicaid.?

Within the Office, theProject Managementteams provide coordination and management assistance for projects and act as a liaison between the Department, providers and vendors to streamline project approval processes and timeframes.? The Strategic Project Management Unit within the Enterprise Project Management Office (EPMO), is responsible coordinating projects on a variety of initiatives related to the Department's strategic projects initiatives and Health IT systems. This position manages processes using the PMBOK methodology and Department EPMO standards to ensure that program, systems, and/or operations are supported appropriately.

Description of Job

This position will execute project management tasks, as assigned and directed by project manager and project sponsor, to define, plan, document, manage, and monitor the project scope of work, schedule, procurements, budget, requirements, operations, risks, issues, quality, decisions, communication needs, and resource requirements. Activities include, but are not limited to:

+ Identifying, managing, monitoring, and controlling scope, objectives, and requirements.

+ Prepare, manage, monitor and control budget, costs, schedule, and quality.

+ Monitoring, reviewing, and tracking, and archiving all appropriate legal paperwork, such as contracts, deliverables, invoices, payments as assigned.

+ Execute quality assurance and quality control activities on all project deliverables to identify opportunities for improvement, provide solutions and build efficiencies.

+ Onboard new project team members.

+ Conduct operational readiness monitoring activities, IV&V Requests, federal certification activities.

+ Sequence project management activities, resource deployment, equipment, and information.

+ Monitor and communicate project progress, project deliverables and due dates.

+ Identify, track and communicate project risks, issues, and opportunities, participating in the analysis and providing solutions where applicable.

+ Create and maintain all relevant project sites and documentation in line with EPMO standards, and as project demands dictate, to ensure projects adhere to approved frameworks and maintain comprehensive project documentation such as project management plans, schedules, budgets, and expenditures.

+ Execute project closeout activities, such as ensuring final invoicing and payments are received, Requirements Traceability Matrix ( RTM ) are complete, all deliverables are received, lessons learned have been finalized, project information archived, and final sponsor approval has been recorded.

+ Provide administrative tasks such as scheduling and facilitating meetings with internal and external stakeholders, provide logistical support, facilitating meetings, preparing presentations, documenting, and following up on meeting minutes, actions, and decisions.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

MINIMUM QUALIFICATIONS:

There are two ways to qualify for this position:

Option 1:

Experience Only:

Six (6) years of related professional experience in Project Coordination, Project Management, or Performance Analysis

Option 2:

Education and Experience:

A bachelors degree from an accredited institution in a related field and two (2) years of professional experience in Project Coordination, Project Management, or Performance Analysis.

Appropriate education will substitute for the required experience on a year-for-year basis. Relevant education will be calculated as the following:

+ An associate will count as two years of experience

+ A bachelors will count as four years of experience

+ A masters degree will count for six years of experience

+ A doctorate or juris doctorate degree will count for seven years of experience

Preferred Qualifications:

+ Previous relevant professional state experience

+ Masters degree in Public Health Administration

+ Masters degree in Business Administration

+ PMP Certification in good standing

+ PROSCI Change Management Certification

+ Lean 6 Sigma certification

Skills to Support Success:

+ Resilience

+ Task prioritization

+ Scheduling

+ Attention to detail

+ Document management

+ Written communication

+ Verbal communication

+ Active listening

+ Stakeholder coordination

+ Collaboration

+ Conflict resolution

+ Empathy and tact

+ Proficiency in project management software (e.g., Microsoft Project)

+ Office suite proficiency (especially Excel, Word, and PowerPoint)

+ Familiarity with virtual collaboration tools (e.g., Teams, Zoom, Slack)

+ Basic data analysis

+ Understanding of the project lifecycle

+ Risk management

+ Budget tracking support

+ Status reporting

+ Issue tracking and resolution

+ Process improvement mindset

+ Decision-making support

+ Accountability

+ Flexibility

+ Initiative

+ Confidentiality

DEFINITION OF PROFESSIONAL EXPERIENCE: Work that involves exercising discretion, analytical skill, judgment, personal accountability, and responsibility for creating, developing, integrating, applying, and sharing an organized body of knowledge that characteristically is uniquely acquired through an intense education or training regimen at a recognized college or university; equivalent to the curriculum requirements for a bachelor's or higher degree with major study in or pertinent to the specialized field; and continuously studied to explore, extend, and use additional discoveries, interpretations, and application and to improve data, materials, equipment, applications and methods.

CONDITIONS OF EMPLOYMENT

+ All positions at HCPF are security sensitive positions and require that the individuals undergo a criminal record background check as a condition of employment.

+ Employees who have been disciplinary terminated, resigned in lieu of disciplinary termination, or negotiated their termination from the State of Colorado must disclose this information on the application.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go tospb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, atspb.colorado.govunder Rules.

Supplemental Information

How to Apply (https://careers.colorado.gov/how-to-apply) (PLEASE READ CAREFULLY)

Please note that ONLY your State of Colorado job application will be reviewed during the initial screening; if you submit a resume and cover letter, they will be reviewed in later stages of the selection process. Therefore, it is paramount that you clearly describe all your relevant experience on the application itself. Applications left blank or marked "SEE RESUME" will not be considered.

Your application will be reviewed against the minimum qualifications for the position. If your application demonstrates that you meet the minimum qualifications, you will be invited to the comparative analysis process, which is described below.

Comparative Analysis Process

The comparative analysis process will consist primarily of a review of applications against the minimum and preferred qualifications of this position. Applications will be reviewed in comparison to all others in the applicant pool in order to identify a top group of candidates who may be invited for a final interview. Depending on the size of the applicant pool, additional selection processes may be utilized to identify a top group of candidates. Applicants will be notified of their status via email.

Failure to submit properly completed documents by the closing date will result in your application being rejected.

ADAAA Accommodations : The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Department of Health Care Policy & Financing is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Virginia Miller, at [email protected] .

The Department of Health Care Policy & Financing does not offer sponsored visas for employment purposes.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

All HCPF positions are security sensitive positions and require potential employees to undergo a criminal record background check. As a condition of employment, you will be required to submit to pre-employment screening if offered the position. Are you willing to meet this requirement?

+ Yes

+ No

02

Do you have any relatives or significant others working at the Department of Health Care Policy and Financing? If so, please list their names here. Otherwise, please list N/A

03

Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately. Please verify that this information is included in your application in the supplemental questions.

04

Are you willing to accept an offer within the posted salary range?

+ Yes

+ No

05

Former state employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position. Otherwise, please list N/A.

06

Tell us about your experience coordinating projects in a government or public sector environment. What types of initiatives were you involved in, and what was your role?

07

What tools or methods do you use to track project progress and communicate updates to leadership and stakeholders?

08

Approximately how many words per minute (WPM) can you type, and how confident are you in your accuracy at that speed? (If you have used an online tool to generate your score please include which tool you used.

09

List any additional relevant experience you would like us to consider in determining if you meet the qualifications of this position. Please, include the months and years relevant to the experience you describe.

Required Question

Employer

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

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