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Program Assistant I - RESS Department

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Program Assistant I - RESS Department

Salary

$52,344.00 - $83,748.00 Annually

Location

Gunnison County, CO

Job Type

Full Time

Job Number

FY25-GWA-H4R1-05/25

Department

Western Colorado University

Opening Date

05/29/2025

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

Western Colorado University Campus: 1 Western Way, Gunnison, CO, 81231

Hiring Pay Rate

$25.17 per hour ($4,362 monthly)

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

Gary Van Guilder, RESS Chair: [email protected]

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

How To Apply

Online applications through the Colorado Jobs portal will not be accepted. Please follow instructions on the job announcement for submitting an application.

+ Description

+ Benefits

Department Information

TO VIEW THE FULL JOB ANNOUNCEMENT AND APPLY, CLICK HERE (https://western.wd1.myworkdayjobs.com/en-US/WESTERN/details/Program-Assistant-I---RESS-Department\_R659-2)

Western Colorado University is a residential, public university with an enrollment of 3,000 students who come from across Colorado and all fifty states. Faculty and staff members share a strong commitment to personalized education with the liberal arts as its core. They are student-oriented, collegial, energetic, and engaged in the campus and community. The curriculum provides flexibility where experiential learning and interdisciplinary approaches are valued. The University is located in Gunnison, Colorado, a rural community 200 miles southwest of Denver. At an elevation of 7,700 feet in the southern Rocky Mountains, the Gunnison Valley provides exceptional year-round outdoor recreational opportunities. Employees have chosen Western because of the quality of life combined with rewarding careers. To learn more about the University, visitwww.western.edu. For a glimpse of Western's wonderful location in the Gunnison Valley, visit gunnisoncrestedbutte.com (https://gunnisoncrestedbutte.com/visit/) .

EMPLOYEE BENEFITS:

+ Colorado PERA retirement

+ Voluntary participation in 401(k), 457, and 403(b) retirement plans

+ Medical, dental, and vision insurance (with generous employer premium contributions)

+ Basic life insurance coverage (at no cost)

+ Optional life insurance for employees and their families

+ Short-term disability coverage (at no cost)

+ Optional long-term disability coverage

+ Flexible spending plans

+ Employer contributions to a qualified Health Savings Account

+ 11 paid state holidays per year

+ Paid vacation and sick leave

+ An annual campus health fair with free biometric/blood screenings, free flu shots, and other free screening services available

+ Discounted memberships to the campus fieldhouse and fitness center

+ Employee and dependent tuition benefits after one year of employment

Description of Job

Salary Note: Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

This position provides broad administrative, promotional, budgetary, and grants management support to the Recreation, Exercise & Sport Science (RESS) Department including the Exercise & Sport Science, Nutrition Science, and Recreation & Outdoor Education undergraduate programs, and the Applied Exercise Science & Performance Graduate Program.

JOB DUTIES:

+ Recruitment, Marketing, and Promotional Support: Collect and disseminate marketing, recruitment, and enrollment data for RESS programs; Help develop/implement recruitment strategies; Help develop/manage communication strategies to foster relationships with prospective students; Plan/implement advertisement and recruitment events

+ Assist Students with Admissions, Enrollment, and Registration Processes: Work with program director to oversee graduate enrollment processes; Analyze and disseminate data on graduate program applications/enrollments; Organize reporting for accreditation purposes; Manage course registrations, internships, and field experiences for undergraduate and graduate students; Counsel graduate applicants on admissions requirements/deadlines; Verify course rosters; C oordinate undergraduate scholarship application review and award notices; Review curriculum data for accuracy

+ Faculty Onboarding and Teaching Load Preparation: Work with Department Chair and Academic Affairs to input and proof faculty load data by applicable deadlines; Load courses into Workday system; Assist with onboarding new department employees; Review salary data for accuracy

+ Purchasing and Budget Management: Track budgets, revenue, and expenses for operations, graduate programs, and auxiliary accounts and provide regular updates to Department Chair; Make purchases for department; Coordinate and process travel reimbursements; Train faculty on completing travel authorization steps in Workday system and complete expense reports

+ Grants Management:Serve as program grants administrator for multiple external funding projects; Serve as liaison to department at all stages of sponsored projects; Provide regular updates of funding opportunities to RESS faculty/staff

+ Collaboration and Engagement: Serve as liaison between graduate students and department; Foster relationships and communicate with key stakeholders (including faculty, advisors, staff, external partners/sponsors, and alumni) to support operational needs; Assist with donor relations, funding opportunities, and new program fundraising

+ Administrative/Office Support: Answer RESS phone; Respond to department emails; Provide customer service across programs; Schedule events and classroom assignments; Submit IT and facility work orders; Record meeting minutes; Provide general clerical support

+ Coordinate/Supervise Student Employment: Assist Department Chair and Graduate Program Director with hiring student positions and administering graduate assistantships; Onboard/train students; Schedule hours and review time sheets

+ Event Planning: Lead, plan, advertise, and execute department events, including venue selection, catering details, and scheduling

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

MINIMUM QUALIFICATIONS:

+ Experience Only:

Four (4) years of relevant experience in an occupation related to the work assigned to this position.

-OR-

+ Education and Experience:

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to four (4) years.If you wish education to be considered for minimum qualifications, please attach related documentation (such as an unofficial copy of transcripts, certification of program completion, etc.) to your application. This documentation may also be emailed [email protected] faxed to 970-943-2277.

PREFERRED QUALIFICATIONS:

+ Demonstrated ability to build successful relationships between stakeholders

+ Experience with grant management

+ Excellent communication skills

+ Knowledge of graduate student programs (such as tuition/fees, application process, registration, degree requirements) at Western Colorado University.

Relevant experience must be clearly documented on the application. Part-time work will be prorated.

When submitting the initial employment application/materials for this position, applicants may redact information that identifies their age, date of birth, or dates of attendance at or graduation from an education institution or program.

FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO:

Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30.All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.

CONDITIONS OF EMPLOYMENT:

+ Must be a Colorado Resident at the time of application.

+ The selected candidate must pass a criminal background check.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go tospb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, atspb.colorado.govunder Rules.

Supplemental Information

RESIDENCY REQUIRMENT

Our state constitution requires that applicants for classified positions must be current residents of Colorado AT THE TIME OF APPLICATION.

COMPARATIVE ANALYSIS PROCESS

Please be aware the application review is based solely upon the information provided in your application. Therefore, it is imperative that you provide extensive detail in these sections of your application. You should specifically address how, and in what capacity, your qualifications satisfy the minimum requirements of this position.

ADAAA ACCOMMODATIONS

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Western Colorado University is committed to the full inclusion of all qualified individuals. As part of this commitment, Western will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to the Office of Human Resources [email protected] (970) 943-3140.

THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER

If you require special accommodations because of a disability, please notify the Office of Human Resources (by email at [email protected] or by phone at 970-943-2003) at least three (3) working days prior to the closing deadline of the job announcement.

Methods of Appointment:Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.

Please note the eligible list derived from this announcement may be used to fill more than one vacancy.

TO VIEW THE FULL JOB ANNOUNCEMENT AND APPLY, CLICK HERE (https://western.wd1.myworkdayjobs.com/en-US/WESTERN/details/Program-Assistant-I---RESS-Department\_R659-2)

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

Employer

State of Colorado

Address

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Website

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