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Summary You will serve as an EXECUTIVE ASSISTANT to the Expeditionary Warfare and Littoral Operations Department Head (SSTM) and Deputy Department Head of NAVSURFWARFCTR PANAMA CITY DIVISION. Responsibilities You will provide administrative oversight, assistance and guidance to 12 Department staff, 4 Division Heads, 17 Branch Heads, 8 administrative assistants, and 420 employees. You will provide comprehensive executive-level support, including managing complex calendars, coordinating domestic and international travel, preparing meeting materials, and tracking action items. You will oversee and direct administrative work for the Department, developing and implementing policies and procedures while ensuring compliance with NAVSEA and NSWC PCD guidelines. You will manage office workflow to ensure deadlines are met, and serve as the primary point of contact for inquiries. You will manage procurement of office supplies and equipment, tracks property accounts, and coordinates repairs. You will serve as the Department Security Coordinator, managing visit requests and System Authorization Access Requests (SAAR). You will provide training and mentorship to junior administrative staff. You will lead the Department’s development and implementation of the Continuity of Operations Plan and Destructive Weather Plan. You will lead the Department’s Records Management Program, prepares and edits complex correspondence, reports, and presentations, ensuring adherence to Navy standards and serving as the Department’s master proofreader. You will coordinate conferences and meetings, including logistics and materials preparation. You will utilize MS Office Suite and specialized Navy websites and tools to manage the critical and evolving needs of the Department Head and Staff. Requirements Conditions of Employment Qualifications Your resume must demonstrate at least one year of specialized experience at or equivalent to the next lower pay band, NG-03 (GS 07-08 equivalency), in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Overseeing complex administrative operations and guiding leaders and support staff to manage workflow, correspondence, travel, and security processes for the operational efficiency, compliance, and continuity of a large department and executive team. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Education Additional Information This position is covered by the Department of Defense Priority Placement Program. Additional vacancies may be filled by this announcement. A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments. During the application process you will have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions in the local commuting area. Depending on the hiring organization and the position being filled, job requirements (e.g., security clearance, travel, drug testing, financial disclosure filing, bargaining unit status, etc.) may vary. Other hiring managers filling similar positions may offer relocation expense reimbursement and/or may offer recruitment incentives for new employees, depending on funding availability and in accordance with policy. If you opt-in and are referred on a certificate, your resume will be available to other hiring managers for 180-days from the date the job announcement closes. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions. Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation. ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/ Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position. This position is subject to work an uncommon tour, including nights, weekends, and holidays to meet mission requirements. Overtime or night differential pay and/or unusual duty hours may be required.